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- Tasks: Coordinate and book travel for staff, ensuring compliance with company policies.
- Company: Join Randox, a leading global diagnostics company based in Northern Ireland.
- Benefits: Enjoy a full-time, permanent role with potential flexibility in working hours.
- Why this job: Be part of a top-rated company that values its employees and fosters innovation.
- Qualifications: GCSEs in Maths and English required; experience in travel or administration preferred.
- Other info: Opportunity to work in a dynamic team and contribute to global healthcare solutions.
The predicted salary is between 24000 - 25000 £ per year.
Randox Crumlin, Northern Ireland, United Kingdom
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Randox Crumlin, Northern Ireland, United Kingdom
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Senior Recruitment Consultant Supervisor at Randox
Travel & Expenses Co-Ordinator (Job Ref: 25N/TCAD)
Randox Laboratories continues to develop disruptive innovations within the Diagnostics and Healthcare sector globally. We are proud to have been named the Number 1 company in Northern Ireland, for the second consecutive year in the “Belfast Telegraph Top 100 Companies 2024”. Our staff are at the heart of everything we do and achieve. We have a career opportunity for a Travel & Expenses Co-Ordinator within our Travel Department.
What does this team do?
Our travel department is responsible for managing all aspects of business travel within our organisation. This includes planning, booking, and coordinating travel itineraries for employees, ensuring travel policy compliance, and managing travel budgets. This department also oversees expense reporting and reimbursement processes related to travel, negotiates with travel vendors to secure the best rates, and provides support and guidance to employees to facilitate smooth and cost-effective travel experiences.
Location: Randox Laboratories, 55 Diamond Road, Crumlin, BT29 4QY.
Contract Offered: Full-time, Permanent.
Working Hours/Flexibility: 40 hours Monday to Friday (Some flexibility depending on department)
Responsibilities:
- To research, source and coordinate/book travel for all travel requirements for our staff.
- To coordinate and book all travel requirements worldwide and process expense claims in accordance with company travel policy, guidelines and procedures.
- This will include booking all elements of business travel required in accordance with company travel procedures and budgets, liaising with suppliers, sourcing competitive quotes, answering travel related queries and processing expense claims in a timely manner.
- Providing cover outside of office hours on a rotational basis for any travel emergencies which may arise.
- Verify and process all staff expense claims in accordance with company travel policy, guidelines and procedures.
- Ensure all company staff credit card statements are reconciled for all trip expenses expenditure.
- Monitor the submission of expense claims and ensure all are received within the required time frame.
- Any other tasks or projects assigned by the Department Manager or Senior Management.
Who can apply?
- Possess GCSE (or equivalent) in Math’s and English Language (Grades A-C).
- Ability to communicate in English both written & verbally.
- Be competent in the use of Microsoft Offices computer applications: Word, Excel and Outlook.
- Eligibility to work within the UK
- Previous experience within a Travel department or an Administrative role.
- Demonstrable experience of strong attention to detail.
How to apply? (Fast process)
Click Apply on the site of this advertisement. You will then submit your CV to Randox for review. This advert may be open for as long as 30 days, although we may close the advert early, if we receive sufficient applicants.
About Randox:
An international company operating in over 145 countries that continues to have unparalleled growth, Randox Laboratories was at the centre of the UK’s National COVID Testing Programme throughout the pandemic. In early 2020 Randox recognised the threat from COVID-19 and, based on over 40 years of diagnostic experience, quickly developed a test to accurately identify the virus. Testing at scale commenced within weeks to support the UK’s National Testing Programme and private clients alike.
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Seniority level
Associate
Employment type
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Employment type
Full-time
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General Business and Administrative
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Industries
Hospitals and Health Care and Medical Equipment Manufacturing
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Travel Coordinator employer: Randox
Contact Detail:
Randox Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Travel Coordinator
✨Tip Number 1
Familiarise yourself with Randox's travel policies and procedures. Understanding their specific guidelines will not only help you in the interview but also demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former employees of Randox, especially those in the travel department. They can provide valuable insights into the company culture and expectations, which can be beneficial during your application process.
✨Tip Number 3
Showcase your organisational skills by preparing a mock travel itinerary for a hypothetical business trip. This practical demonstration can set you apart during interviews and highlight your ability to manage travel logistics effectively.
✨Tip Number 4
Stay updated on the latest trends in travel management and expense reporting. Being knowledgeable about industry best practices can give you an edge and show that you're proactive about your professional development.
We think you need these skills to ace Travel Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in travel coordination or administrative roles. Emphasise skills like attention to detail, communication, and proficiency in Microsoft Office applications.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities of the Travel Coordinator role. Mention your understanding of travel policies and your ability to manage budgets effectively.
Highlight Relevant Qualifications: Clearly state your GCSE qualifications in Maths and English, as well as any additional certifications or training related to travel management or administration.
Showcase Problem-Solving Skills: In your application, provide examples of how you've successfully handled travel-related issues or emergencies in the past. This will demonstrate your capability to manage challenges in the role.
How to prepare for a job interview at Randox
✨Research Randox and the Role
Before your interview, take some time to learn about Randox and its operations. Understand their travel policies and how the Travel Coordinator role fits into the larger picture of the company. This will show your genuine interest in the position and help you answer questions more effectively.
✨Prepare for Common Questions
Anticipate questions related to travel coordination, such as how you would handle last-minute changes or budget constraints. Be ready to discuss your previous experience in travel or administrative roles, highlighting your attention to detail and problem-solving skills.
✨Showcase Your Tech Skills
Since the role requires proficiency in Microsoft Office applications, be prepared to discuss your experience with these tools. You might even want to mention specific examples of how you've used Excel for budgeting or Outlook for scheduling in past roles.
✨Demonstrate Strong Communication Skills
As a Travel Coordinator, you'll need to communicate effectively with both employees and vendors. During the interview, practice clear and concise communication. You could also provide examples of how you've successfully resolved travel-related issues through effective communication in the past.