At a Glance
- Tasks: Coordinate and book travel for staff, ensuring compliance with company policies.
- Company: Join Randox Laboratories, a top-rated company in Northern Ireland.
- Benefits: Enjoy a competitive salary, flexible hours, and a supportive work environment.
- Other info: Great opportunity for career growth in a leading healthcare innovation company.
- Why this job: Be part of a dynamic team making travel seamless for employees.
- Qualifications: GCSEs in Maths and English, strong attention to detail, and Microsoft Office skills.
The predicted salary is between 28000 - 28000 € per year.
Job ref: 26N/TVEX
Job type: Permanent
Quantity of Posts Available: 1
Location: NI - Crumlin
Salary: £28,000 per annum
Closing date: Friday 22 May :59
Randox Laboratories continues to develop disruptive innovations within the Diagnostics and Healthcare sector globally. We are proud to have been named the Number 1 company in Northern Ireland, for the second consecutive year in the "Belfast Telegraph Top 100 Companies 2024". Our staff are at the heart of everything we do and achieve. We have a career opportunity for a Travel & Expenses Coordinator within our Travel Department.
What does this team do?
Our travel department is responsible for managing all aspects of business travel within our organisation. This includes planning, booking, and coordinating travel itineraries for employees, ensuring travel policy compliance, and managing travel budgets. This department also oversees expense reporting and reimbursement processes related to travel, negotiates with travel vendors to secure the best rates, and provides support and guidance to employees to facilitate smooth and cost-effective travel experiences.
Location: Randox Laboratories, 55 Diamond Road, Crumlin, BT29 4QY.
Contract Offered: Full-time, Permanent.
Working Hours/Flexibility: 40 hours per week 7.40am to 6.20pm Tuesday to Friday with a Monday off or 7.40am to 5.20pm Monday to Thursday and 8.40am to 12.40pm on a Friday. You will also be required to cover the out of hours phone on some occasions.
What does this role involve?
The main function of this role is to research, source, coordinate and book all travel requirements for Randox staff, as well as processing expenses. The main duties will include:
- Ensure all staff comply with the company travel policy.
- Coordinate and book all travel requirements globally and process expense claims in accordance with company travel policy, guidelines and procedures.
- Booking all elements of business travel required in accordance with company travel procedures and budgets.
- Liaising with suppliers, sourcing competitive quotes, answering travel related queries and processing expense claims in a timely manner.
- Providing cover for outside of office hours on a rotational basis for any travel emergencies which may arise.
- Verify and process all staff expense claims in accordance with company travel policy, guidelines and procedures.
- Update, record and maintain all travel and expenses expenditure on the Travel/Expenses database and payment log in the correct format.
- Inform staff of visa requirements and assist with any applications required.
- Ensure all company staff credit card statements are reconciled for all trip expenses expenditure.
- Monitor the submission of expense claims and ensure all are received within the required time frame.
Who can apply?
Essential criteria:
- Possess GCSE (or equivalent) in Maths and English Language (Grades A-C).
- Ability to communicate in English both written & verbally.
- Strong attention to detail skills.
- Be competent in the use of Microsoft Office computer applications: Word, Excel and Outlook.
- Currently have the right to work in the UK without visa sponsorship.
Desirable:
- Previous experience within a travel department or an administrative role.
- Bachelors degree.
- Previous experience booking business travel.
- Previous experience dealing with staff expenses.
To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register.
Travel & Expenses Coordinator JBLE1_NI in Crumlin employer: Randox Laboratories
Randox Laboratories is an exceptional employer, recognised as the Number 1 company in Northern Ireland for two consecutive years. With a strong focus on employee well-being and development, we offer a supportive work culture that encourages growth and innovation. Our Travel & Expenses Coordinator role provides a unique opportunity to be part of a dynamic team, ensuring seamless travel experiences while enjoying flexible working hours and a competitive salary.
StudySmarter Expert Advice🤫
We think this is how you could land Travel & Expenses Coordinator JBLE1_NI in Crumlin
✨Tip Number 1
Network like a pro! Reach out to people in the travel and expenses field on LinkedIn or at industry events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching Randox Laboratories and their travel policies. Show us you’re keen by discussing how your skills align with their needs during the chat!
✨Tip Number 3
Practice common interview questions related to travel coordination and expense management. We want to see how you handle real-life scenarios, so think of examples from your past experiences.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re serious about joining the team at Randox.
We think you need these skills to ace Travel & Expenses Coordinator JBLE1_NI in Crumlin
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Travel & Expenses Coordinator role. Highlight any relevant experience you have in travel coordination or expense management, and don’t forget to showcase your attention to detail!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at Randox Laboratories. Mention specific skills that align with the job description, like your proficiency in Microsoft Office and your communication skills.
Showcase Your Experience:If you've got previous experience in a travel department or handling expenses, make sure to highlight that! We want to see how your background can contribute to our travel department's success.
Apply Through Our Website:Don’t forget to apply through our careers page! It’s the best way for us to receive your application and keep track of all the amazing candidates. Click the Apply button and get started!
How to prepare for a job interview at Randox Laboratories
✨Know the Travel Policy Inside Out
Make sure you thoroughly understand the company's travel policy before your interview. Familiarise yourself with key points, such as budget limits and compliance requirements, so you can confidently discuss how you would ensure adherence to these policies in your role.
✨Showcase Your Attention to Detail
As a Travel & Expenses Coordinator, attention to detail is crucial. Prepare examples from your past experiences where your meticulous nature helped avoid mistakes or improved processes. This will demonstrate your capability to manage travel itineraries and expense claims effectively.
✨Be Ready to Discuss Software Skills
Since the role requires proficiency in Microsoft Office applications, be prepared to talk about your experience with Word, Excel, and Outlook. You might even want to mention specific tasks you've accomplished using these tools, like creating spreadsheets for tracking expenses or drafting travel itineraries.
✨Prepare Questions About the Role
Interviews are a two-way street, so come armed with questions about the travel department's current challenges or how they measure success in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
