Events Assistant in Cambridge

RAND Europe is an independent, not-for-profit research organisation whose mission is to help improve policy and decision-making through rigorous and independent research and analysis. We benefit the public interest through the impact and wide dissemination of over 200 projects per year. Our work at its most impactful changes policy, practice and process to the benefit of the public good. That is also our organisational mission. RAND Europe has approximately 200 staff across offices in Cambridge, Brussels, and the Hague. Our staff represents 22 nationalities, speaks over 20 languages and covers 31 academic disciplines. Our multi- and inter-disciplinary approaches to research generate unique perspectives and insights for our wide-ranging government, foundation and other NGO clients.

We are seeking a highly organised and proactive Events Assistant to join our Communications and Partnerships team. You will play a key role in delivering a wide range of events that showcase RAND Europe's work and foster engagement with policymakers, stakeholders, and the wider public. This is an excellent opportunity for someone looking to take the next step in their events career with the opportunity to grow with the organisation.

Responsibilities

• Support the planning, coordination, and delivery of in-person, hybrid, and online events, including conferences, workshops, seminars, and stakeholder roundtables.
• Work closely with research teams and Communications and Partnerships leadership to understand event objectives and design formats that achieve them.
• Manage logistics including venue booking, catering, AV/IT, travel arrangements, delegate registration, accessibility needs, and compliance with health and safety requirements.
• Help to build relationships with venues, caterers, AV providers, and other external partners to ensure value for money and high-quality service.
• Liaise with external partners and speakers, ensuring excellent communication and smooth delivery.
• Support the development of promotional materials in coordination with the Communications team, including event invitations, web pages, and social media content.
• Support effective financial management by processing invoices and monitoring event costs.
• Provide on-the-day support, including event setup, troubleshooting, and stakeholder liaison.
• Collect and analyse post-event feedback to support continuous improvement.
• Maintain a central events calendar and support effective reporting to internal stakeholders.

Requirements

• Proven experience in event planning, coordination, and/or project administration (ideally in an academic, policy, or research-focused environment).
• Strong organisational and time-management skills, with the ability to manage multiple events simultaneously.
• Excellent written and verbal communication skills, with confidence engaging stakeholders at all levels.
• Strong problem-solving skills and attention to detail.
• Ability to work flexibly and adapt to changing priorities.
• Proficiency in Microsoft Office and virtual event platforms (e.g., Zoom, Teams).
• Experience using CRM systems and email marketing platforms to manage invitations, outreach, and delegate communications.

This is a hybrid role with 2-3 days per week in the Cambridge office. The role includes ad-hoc travel to central London and occasional out-of-hours support for events.

Salary £28,000-£30,000 per annum.

Benefits

• Pension - 8% Employer contribution;
• 33 days holiday allowance, including the Bank Holidays;
• Annual salary review;
• BUPA medical insurance;
• Generous company sick pay;
• Enhanced family friendly policies;
• Group income protection scheme;
• Group life assurance;
• Compassionate leave;
• Flexible working arrangements;
• Learning and development opportunities;
• Employee wellbeing training and support;
• Fresh fruit every day;
• Free on-site parking;
• Cycle to work scheme;
• Access to company bikes;
• Service awards.

Application

If you believe you are suited to the above role, please submit an application comprising of a CV and covering letter. The closing date for applications is Sunday 12 April 2026. Please note we will be interviewing applicants as they apply so early applications are encouraged. If you have not been contacted within 30 days of application deadline, please assume your application has not been successful.