At a Glance
- Tasks: Support Senior Directors with admin tasks and manage diaries, meetings, and travel arrangements.
- Company: Join a global leader in engineering and consultancy with a focus on sustainability.
- Benefits: Flexible working, professional development, and a supportive team environment.
- Other info: Opportunity for personal growth in a collaborative culture that values diversity.
- Why this job: Make a real impact while growing your career in a dynamic and inclusive workplace.
- Qualifications: Experience as an Executive Assistant, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 27000 - 33000 £ per year.
We invite you to bring your experience as a Virtual Assistant/Business Support Administrator into play as you support the Senior Directors with support activities and the wider business with administrative tasks. To succeed in this role, you will be a highly motivated, passionate administrator with experience within the Construction or Engineering sector.
Your key tasks and responsibilities will be:
- Virtual Assistant:
- Extensive diary management for up to 8 individuals
- Management of Directors’ inboxes
- Processing expenses
- Coordination of meetings, minute taking and noting of actions
- Domestic & international travel booking to include flights, hotels and visa applications
- Acting as the main point of contact for clients & internal key stakeholders
- Event coordination (internal and external)
- Managing tasks and queries on behalf of the Directors
- Working with the Administration Shared service team for smooth production of documentation for specific projects or tasks
- Business Support Administrator:
- Proactively engage with colleagues to fulfil a range of support requests.
- Regularly obtain feedback, review processes, and share best practice with team members by promoting a culture of continuous improvement
- Provide a flexible and adaptable approach with the ability to prioritise workload.
- Undertake allocated duties and tasks when required to support the effective operation of the shared services team as well as supporting other enabling functions when required such as Workplace Management
- Working from a shared mailbox of requests to provide additional support to the Business Support team, tasks ranging from making payments, formatting documents, travel support, archive queries and completing supplier questionnaires
- Any other duties required to support entire department which may not form part of your documented job description but will add value to the wider team and support the needs of the business.
Your starting point for constant growth includes:
- Proven experience working as an Executive Assistant with experience at C-level.
- Professional and dedicated work ethic
- Independent and proactive worker
- Ability to prioritise workloads
- Possess professional written and verbal communication skills
- Good knowledge of Microsoft Office (Advanced level knowledge of Word, Outlook, Teams, and PowerPoint, intermediate knowledge of Excel)
Personal qualities that will help you succeed in this role include:
- Strong attention to detail and methodical in approach to tasks, with an ability to always maintain confidentiality and discretion.
- Courteous, friendly and tactful.
- Able to establish rapport easily and able to build relationships at all levels.
- Accepts accountability for results.
- Flexible and willing to contribute by helping others, with strong problem solving and decision-making skills.
At Ramboll, we believe that diversity is a strength and that different experiences and perspectives are essential to creating truly sustainable societies. We are committed to providing an inclusive and supportive work environment where everyone is able to flourish and reach their potential.
How to apply: Apply online. Attach your CV, cover letter and relevant documents showcasing why you are the right fit for the role, and when you are available to start. We look forward to receiving your application.
Virtual Assistant/Business Support Administrator in Leeds employer: Ramboll
Ramboll is an exceptional employer, offering a vibrant work culture in Bristol that fosters collaboration and community among its team members. With a strong emphasis on technical excellence and employee development, you will have the opportunity to lead diverse projects while being supported by experienced colleagues who are eager to share their knowledge. The company promotes a healthy work-life balance and encourages innovative thinking, making it an ideal place for those looking to make a meaningful impact in the field of structural engineering.
