At a Glance
- Tasks: Drive document control excellence and support UK projects with efficient workflows.
- Company: Foundation-owned company focused on sustainable change and collaboration.
- Benefits: Flexible hours, investment in your development, and a supportive team culture.
- Other info: Dynamic role with opportunities for continuous improvement and career growth.
- Why this job: Be the key contact for exciting projects and make a real impact.
- Qualifications: 3+ years in document control and experience with various document management tools.
The predicted salary is between 29700 - 36300 £ per year.
Overview
As a Document Controller you support a centralised Shared Service, driving administrative excellence across UK projects.
You act as a key contact for designated projects, ensuring compliant document control, efficient workflows, and timely client deliverables.
You will train project teams on CDE usage and contribute to continuous improvement.
This role blends collaboration, fast pace, and a focus on sustainable change through rigorous document management.
- Pay / Benefits
- Investment in your development
- Leaders you can count on
- Be valued for the unique person you are
- Inspiration from colleagues, clients, and projects
- Long-term thinking of a foundation-owned company
- Flexible working hours
Responsibilities
- Serve as the main contact for one or more projects
- Provide cover for a lead document controller on multiple projects
- Set up projects for document control and rollout
- Build and maintain internal/external stakeholder relationships
- QA check documents for protocol and naming compliance
- Distribute documents via workflows and transmittals
- Coordinate with project teams to meet client deadlines
- Maintain Project Wise information exchange and user guidance
- Provide CDE training to project teams
- Update drawing issue sheets, TIDPs and trackers
- Set up distribution lists and attend project setup training
- CDE and user management where applicable
- Plan and resource with the team
- Highlight and implement process improvements
- Run reports on workflows, RFIs, QA rejections, and drawing comments
- Project closedown and archiving
- Key requirements
- Minimum 3 years in document control
- Excellent communication, responsive and flexible
- Strong planning and organisational skills with prioritisation ability
- Experience with document control tools: Asite, Project Wise, Aconex, Viewpoint 4P, Business Collaborator, Share Point, Glider Bim, Dalux, Autodesk Construction Cloud/BIM 360, Defence Share, CEMAR, In Eight, Procore, Trimble, Eco Doc
- Proficient in MS Office (Word, Excel, Outlook, Teams)
- High attention to detail
- UK resident for 5+ years for security clearance
- Excellent communication
- Adaptability and flexibility
- Strong planning and organisational skills
- Project Wise
- Asite
- Aconex
Document Controller in Cardiff employer: Ramboll Group
Ramboll Tech is an exceptional employer that champions sustainability through technology, offering a collaborative and innovative work culture where employees are encouraged to grow and thrive. With a strong focus on employee development and a commitment to diversity, Ramboll Tech provides unique opportunities for meaningful contributions in the Architecture, Engineering, and Construction sectors. Join us in our hybrid work environment that promotes flexibility and autonomy, allowing you to make a significant impact while being part of a passionate team dedicated to driving sustainable change.
