At a Glance
- Tasks: Coordinate resources and keep work flowing smoothly across teams and freelancers.
- Company: Join a life sciences marketing agency that prioritises people and collaboration.
- Benefits: Competitive salary, flexible working options, and a supportive team environment.
- Other info: Dynamic role with opportunities for growth and development in a fast-paced environment.
- Why this job: Be the central point of coordination and make a real impact on project success.
- Qualifications: Strong organisational skills and experience in managing schedules or workflows.
The predicted salary is between 28000 - 35000 € per year.
If you’re highly organised, love bringing structure to fast‑moving teams, and can keep multiple moving parts running smoothly, this could be for you. We’re looking for someone who can take ownership of how work flows through our specialist teams — making sure the right people are working on the right things at the right time. This role isn’t about long‑term strategy. It’s about operational excellence — keeping our Specialist Pool running smoothly during a period of change, and ensuring that the colleagues within our squads and freelancers stay unblocked.
Why ramarketing? We’re a specialist life sciences marketing agency helping clients grow through strategy, content, digital and PR. But what really sets us apart is how we work. We prioritise our people. We create an environment where you can do your best work, grow quickly, and be yourself. Our values — Have a go, Be genuine, Really care, Be canny — shape how we show up for each other and our clients. You’ll be joining a collaborative, supportive team that values clarity, communication, and getting things done properly.
The role: what’s this position all about? As a Studio Traffic Coordinator, you’ll take ownership of day‑to‑day resource coordination across our Specialist Pool — a mix of in‑house team members and freelancers across multiple disciplines. Your focus will be on keeping bookings flowing, maintaining accurate visibility of availability, and making sure work is assigned efficiently and realistically. You’ll work closely with squad leads, freelancers, and the Client Operations Lead — acting as the central point of coordination that keeps everything moving.
What does a Studio Traffic Coordinator at ramarketing do? In short, you will keep work flowing across our team of experts across all of Ramarketing’s service propositions. You’ll manage the day‑to‑day allocation of work — making sure requests are clear, realistic, and assigned to the right people.
- Review incoming requests, ensuring they’re scoped clearly and ready for booking.
- Assign work based on capacity, skillset and priorities.
- Resolve booking conflicts and elevate where needed.
- Maintain accurate resource visibility.
You’ll ensure our systems reflect reality — so decisions are based on accurate, up‑to‑date information.
- Keep Avaza data up to date, including availability, bookings and freelancer details.
- Track holidays, sickness and changing availability across the team.
- Support reporting on utilisation, capacity and performance.
Coordinate communication and flag risks early. You’ll act as the central point of coordination — keeping squads and freelancers aligned and surfacing issues before they become problems.
- Manage day‑to‑day communication with freelancers and internal teams.
- Flag capacity constraints, booking risks or quality issues early.
- Support squad planning by providing clear visibility of availability and constraints.
What’s important to us? We’re less interested in a specific background and more interested in how you work and the way you approach operational challenges. Can you keep things organised and running smoothly? You’re comfortable managing multiple moving parts and maintaining clarity under pressure.
- Experience coordinating schedules, resources or workflows across teams.
- Strong attention to detail and ability to maintain accurate data.
- Able to prioritise effectively and keep things moving.
Can you communicate clearly and confidently? You’ll be working with multiple stakeholders, so clarity and confidence matter.
- Comfortable communicating with internal teams and freelancers.
- Able to ask the right questions and push back when information is missing.
- Confidently escalating issues when needed.
How do you approach problems? Things won’t always go to plan — how you respond matters.
- Calm and solution‑focused when priorities shift or conflicts arise.
- Able to follow defined processes while using good judgment.
- Proactive in spotting risks and raising them early.
What success looks like: Early on, success looks like bringing structure — bookings are accurate, availability is clear, and squads feel supported. Over time, it’s about consistency. Work flows smoothly, conflicts are minimised, and issues are identified before they impact delivery.
The details… Location: Newcastle/UK (remote/hybrid) Team: Client Operations Role type: Fixed‑term (10 months) Salary: £28,000 – £35,000 Reports to: Client Operations Lead
Studio Traffic Coordinator (FTC) in Newcastle upon Tyne employer: Ramarketing
At ramarketing, we pride ourselves on being a people-first organisation that fosters a collaborative and supportive work culture. As a Studio Traffic Coordinator, you'll thrive in an environment that values operational excellence and encourages personal growth, all while working with a dynamic team in the vibrant city of Newcastle. With a focus on clear communication and a commitment to employee development, we ensure that you have the resources and support needed to excel in your role and make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Studio Traffic Coordinator (FTC) in Newcastle upon Tyne
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that perfect role.
✨Tip Number 2
Practice makes perfect! Before any interview, do a mock run with a friend or family member. This will help you articulate your thoughts clearly and boost your confidence. Remember, we want to see how you handle those operational challenges!
✨Tip Number 3
Be proactive during interviews! Ask questions about the team dynamics and how they manage workflows. This shows you’re genuinely interested and ready to jump into the role of keeping things organised and running smoothly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re keen on joining our collaborative and supportive team at ramarketing.
We think you need these skills to ace Studio Traffic Coordinator (FTC) in Newcastle upon Tyne
Some tips for your application 🫡
Show Your Organisational Skills:Make sure to highlight your ability to keep things organised and running smoothly. We want to see how you manage multiple tasks and ensure everything flows without a hitch.
Be Clear and Confident:When writing your application, communicate clearly and confidently. We love candidates who can express their thoughts well and aren't afraid to ask the right questions.
Tailor Your Application:Don’t just send a generic application! Tailor it to reflect how your skills and experiences align with the role of Studio Traffic Coordinator. Show us why you’re the perfect fit for our team.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Ramarketing
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Studio Traffic Coordinator. Familiarise yourself with how work flows through teams and be ready to discuss how you can keep things organised and running smoothly.
✨Showcase Your Communication Skills
Since this role involves coordinating between various stakeholders, practice articulating your thoughts clearly. Be prepared to give examples of how you've effectively communicated in past roles, especially when resolving conflicts or clarifying requests.
✨Demonstrate Problem-Solving Abilities
Think of specific instances where you've faced challenges in managing schedules or resources. Be ready to share how you approached these problems calmly and proactively, highlighting your ability to spot risks early and escalate issues when necessary.
✨Emphasise Your Organisational Skills
Bring examples of how you've maintained accurate data and kept multiple moving parts in check. Discuss any tools or systems you've used to track availability and bookings, as this will show your readiness to manage the operational excellence expected in this role.
