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- Tasks: Provide essential support to the Senior Leadership Team and manage reception duties.
- Company: Join Rainbows Children’s Hospice, making a real difference in young lives.
- Benefits: Enjoy 27 days holiday, healthcare cashback, and fun staff events.
- Why this job: Be part of a compassionate team supporting families during challenging times.
- Qualifications: Experience in senior management support and strong communication skills required.
- Other info: Dynamic role with opportunities for personal development and wellbeing support.
The predicted salary is between 28800 - 43200 £ per year.
Are you an experienced Executive Assistant ready for a new challenge - one where your work genuinely makes a difference? If so, we’d love to hear from you. Here at Rainbows Children’s Hospice, we provide specialist palliative care and end-of-life support to over 750 Babies, Children, and Young People living with life-limiting conditions and terminal illnesses as well as approximately 3,000 people, including families, siblings, and carers, across the East Midlands. Simply put, we’re here to brighten short lives and support families, wherever they are.
We are currently looking for a Deputy Executive Assistant to provide secretarial and administrative support to the Senior Leadership Team (SLT) and Trustees as required, including organisation of meetings and detailed minute taking. In addition, the post holder will ensure the smooth running of Reception and the Hospice Clerk duties and will also provide support in the implementation of organisation-wide projects. This role also deputises for the Executive Assistant (EA) in their absence.
Location: Onsite at Rainbows Hospice in Loughborough
Hours: 37.5 hours per week, Monday to Friday 9:00am - 5:00pm though there may be occasional evening work for board meetings and sometimes weekend work for reception cover and meetings for which time off in lieu will be given.
Contract details: Permanent
About The Role
This is a varied and rewarding role where you’ll lead on delivering an exceptional support experience, ensuring a high standard of delivery and service that is reflective of Rainbows’ values. Some of the key responsibilities include (but not limited to):
- To oversee, organise and prepare for meetings ensuring that the papers are collated and distributed and/or made available in a timely manner.
- To liaise with Supporter Relations to ensure key supporters meet the appropriate senior staff, and that senior staff and Trustees are communicated with regarding key events and visits to the Hospice.
- Professional minuting to meetings of the Board, Leadership team, and Senior Leadership Team and other internal meetings.
- Arranging meetings both off site and internally for the Senior Leadership Team.
- Supporting the Executive Assistant with meeting coverage, ensuring a seamless service.
- Managing the reception team including hospice clerk, dealing with but not limited to the rotas, training, the team’s personal development.
- Taking ownership of reception processes and procedures, ensuring compliance and timely updates for the team.
Requirements
- Well organised
- Able to manage multiple priorities
- Exceptional with attention to detail
- Previous experience at senior management level
- Work well under pressure
- Strong communication and stakeholder management skills - both internally and externally
- Management of multiple busy diaries
- Board and senior management level minute taking, ensuring clarity, accuracy, and confidentiality
Our Benefits include
- Free onsite parking at the Hospice, Lark Rise, Loughborough.
- Eligibility to join blue light card discount scheme and Company Shop.
- Healthcare Cashback plan.
- Life Assurance.
- 27 days holiday plus bank holidays.
- Contributory pension scheme or Salary Sacrifice Pension Scheme.
- Affordable meals at the Hospice, Lark Rise, Loughborough.
- Free Tea, Coffee and Fruit whilst at the Hospice.
- Free access to an employee assistance programme.
- Wellbeing support and access to Mental Health First Aiders.
- Unofficial benefits: Fun events, all staff away days, Guest visitors.
For further information about this role and the responsibilities please contact Julia Bates, Director of People, on Julia.Bates@Rainbows.co.uk. To apply for the role please click ‘apply now’ to complete an online application form. If you require an alternative method of applying or would like to discuss reasonable adjustments further, please contact the Recruitment Team at recruitment@rainbows.co.uk.
This role is subject to a Standard DBS (Disclosure and Barring Service) check and comprehensive pre-employment screening, including employment referencing covering the past five years.
Please note: We reserve the right to close this advert early if we receive a high volume of suitable applications. We encourage candidates to apply as soon as possible to avoid disappointment.
Deputy Executive Assistant in Loughborough employer: Rainbows Hospice for Children and Young People
Contact Detail:
Rainbows Hospice for Children and Young People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Deputy Executive Assistant in Loughborough
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know someone at Rainbows. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching Rainbows and its mission. Understand their values and think about how your skills as a Deputy Executive Assistant can contribute to their goals. Show them you’re not just another candidate!
✨Tip Number 3
Practice your minute-taking skills! Since this role involves professional minuting, brush up on your note-taking techniques. Being able to demonstrate this skill in an interview will set you apart from the competition.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in being part of the Rainbows team.
We think you need these skills to ace Deputy Executive Assistant in Loughborough
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Deputy Executive Assistant. We want to see how you can make a difference at Rainbows, so don’t hold back!
Showcase Your Attention to Detail: Given the importance of minute-taking and managing multiple priorities, it’s crucial to demonstrate your attention to detail in your application. Use clear examples that showcase your organisational skills and ability to handle complex tasks.
Be Professional Yet Personable: While we appreciate professionalism, we also value a friendly approach. Let your personality shine through in your application, showing us that you can connect with both the Senior Leadership Team and the families we support.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way to ensure your application gets the attention it deserves, and we can’t wait to hear from you!
How to prepare for a job interview at Rainbows Hospice for Children and Young People
✨Know the Organisation
Before your interview, take some time to research Rainbows Children’s Hospice. Understand their mission, values, and the specific services they provide. This will not only help you answer questions more effectively but also show your genuine interest in making a difference.
✨Prepare for Minute Taking
Since the role involves professional minute taking, practice summarising meetings or discussions beforehand. Familiarise yourself with the format and key points that need to be captured. This will demonstrate your attention to detail and readiness for the responsibilities of the position.
✨Showcase Your Organisational Skills
Be ready to discuss how you manage multiple priorities and keep things organised. Prepare examples from your previous experience where you successfully juggled various tasks, especially in high-pressure situations. This will highlight your ability to thrive in a dynamic environment.
✨Engage with Questions
At the end of the interview, don’t hesitate to ask insightful questions about the team dynamics, ongoing projects, or the challenges the Senior Leadership Team faces. This shows your proactive attitude and eagerness to contribute positively to the organisation.
