Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support senior leaders with diary management, event coordination, and communication.
- Company: Join Railpen, a leader in pension fund management with a community-focused mission.
- Benefits: Competitive salary, 28 days leave, health perks, and volunteering opportunities.
- Why this job: Make a real impact while developing your skills in a dynamic environment.
- Qualifications: Experience as an Executive or Personal Assistant with strong organisational skills.
- Other info: Embrace a collaborative culture that values integrity and community.
The predicted salary is between 36000 - 60000 £ per year.
We have an exciting opportunity for an Executive Assistant to support our Chief Risk Officer based in London (hybrid). This position is to cover maternity leave until July 2027.
Who we are
Railpen is responsible for the safekeeping and investment of around £34 billion in assets and the administration of several pension schemes, including the Railways Pension Scheme, one of the UK's largest and longest established UK pension funds. Our heritage of looking after the pension needs of the rail industry and its employees gives us our name and our unique outlook on how we serve our members. Railpen takes a holistic view, focusing on how we serve members today and how we can positively impact the communities and the world they will retire into.
The Role
As Executive Assistant, you’ll provide high-level support to the CRO and Enterprise Risk Director, and Directors of Compliance and Financial Crime. You will be responsible for providing extensive secretariat duties to the Executive Risk Committee and Trustee Executive Risk Committee including preparing agendas, writing minutes, tracking actions, uploading papers, and liaising with the Company Secretariat team on reporting to Board-level Committees. You’ll expertly manage complex diaries, coordinate strategic initiatives and events, and facilitate seamless communication across stakeholders and Executive Assistants. Your work will help drive operational efficiency, process improvement, and cross-functional collaboration, supporting both day-to-day operations and long-term goals.
The Person
With experience as an Executive or Personal Assistant, you’re skilled at supporting senior leaders and managing busy schedules. Confident in event coordination, document preparation, and stakeholder engagement, you’re comfortable using Outlook, Teams, Word, PowerPoint and Excel to streamline processes and communications. You should be familiar with Co-Pilot and use this where appropriate. You’re proactive, dependable, and thrive in a collaborative environment. You anticipate needs, act with integrity and confidentiality, and bring a positive, solutions-focused attitude. Organised and assertive, you remain calm and approachable, quickly grasp complex business areas, and use emotional intelligence to get the best out of colleagues and stakeholders. The successful candidate will be confident, decisive, able to prioritise and demonstrate a willingness to question and challenge. You will be organised, proactive and assertive while remaining calm and approachable. You will need to be able to quickly get to grips with various complex business areas and able to use your emotional intelligence to get the best out of colleagues and stakeholders in any situation.
Behaviours & Values Alignment
- Challenge the thinking, support the decision
- Be brave, give the gift of feedback
- Be courageous in accepting fair challenge
- Back the collective decision
- Bring a different perspective and insights where appropriate.
Community
- Community first, ego last
- Be kind and stay humble
- Collaborate with an open and collective mind-set
- Embrace all voices
- Be accessible, flexible and supportive to all colleagues.
Integrity
- Integrity leads to safety
- Take accountability and expect the same from others
- Role model excellent regulatory conduct
- Be someone we can depend on
- Act with integrity and confidentiality at all times
What we can offer you
- A competitive salary (depending on experience)
- 28 days annual leave, plus bank holidays
- Defined Contribution pension
- Employee assistance programme
- Health cash plan
- Eye care vouchers
- Flu vaccination
Lifestyle
- Give as you earn scheme
- Paid volunteering days
Next Steps
Please apply for the apply button or visit Careers Page by Monday 16th February 2026. Railpen is committed to creating an inclusive and diverse environment, we value diversity and welcome people from all backgrounds and walks of life.
Executive Assistant employer: Railpen
Contact Detail:
Railpen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn to get the inside scoop on the company culture and what they look for in an Executive Assistant. A friendly chat can give you valuable insights and might even lead to a referral!
✨Tip Number 2
Prepare for the interview by practising common questions and scenarios related to the role. Think about how your skills in diary management, event coordination, and stakeholder engagement can shine through. We want you to show off your proactive and solutions-focused attitude!
✨Tip Number 3
When you get that interview, don’t just answer questions—ask them too! Show your interest in the company’s values and how you can contribute to their mission. This is your chance to demonstrate your emotional intelligence and collaborative spirit.
✨Tip Number 4
Finally, apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the Railpen team and contributing to our community-focused mission.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in supporting senior leaders and managing busy schedules, as this is key for us at Railpen.
Showcase Your Skills: Don’t forget to mention your proficiency with tools like Outlook, Teams, Word, PowerPoint, and Excel. We want to see how you can streamline processes and enhance communication in your application.
Be Authentic: Let your personality shine through! We value integrity and a positive attitude, so share examples of how you've demonstrated these traits in your previous roles.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets the attention it deserves, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at Railpen
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks like managing complex diaries, preparing agendas, and liaising with stakeholders. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed busy schedules or coordinated events in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your organisational prowess and ability to handle multiple priorities effectively.
✨Demonstrate Emotional Intelligence
Since the role requires working closely with senior leaders and various stakeholders, it's crucial to showcase your emotional intelligence. Share instances where you've navigated challenging situations or resolved conflicts. This will illustrate your ability to maintain a calm and approachable demeanour while being assertive when necessary.
✨Align with Company Values
Research Railpen's values and culture before the interview. Be prepared to discuss how your personal values align with theirs, especially around integrity, community, and collaboration. This will show that you're not just a fit for the role but also for the company as a whole.
