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- Tasks: Ensure our office spaces are safe, clean, and welcoming for everyone.
- Company: Join Railpen, a leader in pension fund management with a strong community focus.
- Benefits: Enjoy competitive salary, generous leave, and private medical insurance.
- Why this job: Make a real difference in creating a positive work environment for colleagues and visitors.
- Qualifications: Experience in facilities management and strong communication skills required.
- Other info: Flexible working options and excellent career development opportunities await you.
The predicted salary is between 36000 - 60000 £ per year.
An exciting opportunity for an Estates Coordinator to join our Estates team on a permanent basis. The role will be based out of our London office in 7DSQ. Railpen currently occupy two offices across the UK, this role is to support our London office but travel to our Darlington office will be required on occasion.
Railpen is responsible for the safekeeping and investment of around £34 billion in assets and the administration of several pension schemes, including the Railways Pension Scheme, one of the UK's largest and longest established pension funds. Our heritage of looking after the pension needs of the rail industry and its employees gives us our name and our unique outlook on how we serve our members. Railpen takes a holistic view, focusing on how we serve members today and how we can positively impact the communities and the world they will retire into.
As the Estates Coordinator you will ensure our office spaces are a suitable environment for all Railpen colleagues, visitors and contractors to a standard that complies with all regulations and aligns to our values. You will have Line Manager responsibilities for our current Front of House team of 3 people and ensure that our customer service / hospitality is to a very high standard. Within this role, you will be responsible for coordinating the planned preventative maintenance schedule for all locations and general facilities maintenance including coordinating with external vendors for specialised maintenance and repair services, liaising with contractors regarding repairs and overseeing work completed and conducting regular inspections to ensure our offices and locations are safe, clean and well maintained.
The successful candidate will have experience of working within a similar role and will be up to date with H&S regulations and requirements. You will be highly skilled in verbal and written communication and have excellent organisation skills with the ability to manage a number of conflicting priorities. We are looking for a person who is people-focused and who is able to engage with internal and external customers in a professional and efficient manner. The ability to multi-task is key along with having a positive attitude, a strong work ethic with a passion for going the extra mile. Our values of integrity, community and alignment are the guiding principles that influence our behaviour. They help us make decisions and shape our relationships with others. They’re what we stand for. You will actively demonstrate our values, helping to create a safe environment, to place the needs of the community above oneself and, through a culture of ‘fair challenge’, align to the best interests of our members.
What we can offer:
- A competitive salary (depending on experience)
- 28 days annual leave plus bank holidays
- Generous annual bonus plan
- Membership of the Railways Pension Scheme, a Defined Benefit arrangement under which you get a pension for life and a lump sum when you retire, based on your length of service and pay
- 4x Life Assurance cover
- Private Medical Insurance
- Employee assistance programme
- Health cash plan
- Support for hybrid and flexible working along with very generous family leave including 12 months full pay maternity leave and 6 months full pay paternity leave
- Buy and sell holidays
- Give as you earn scheme
- Flexible half days leave
- Electric vehicle leasing
- Cycle to work scheme
Please apply for the apply button or visit Careers Page by 6th February 2026. Railpen is committed to creating an inclusive and diverse environment, we value diversity and welcome people from all backgrounds and walks of life.
Estates Coordinator employer: Railpen
Contact Detail:
Railpen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estates Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about letting people know you’re on the hunt for an Estates Coordinator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching Railpen’s values and culture. Make sure you can demonstrate how your skills and experiences align with their mission. Show them you’re not just looking for any job, but that you genuinely want to be part of their team.
✨Tip Number 3
Practice your communication skills! As an Estates Coordinator, you’ll need to engage with various stakeholders. Role-play common interview questions with a friend or use online resources to polish your verbal and written communication.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining Railpen and ready to contribute to their community-focused mission.
We think you need these skills to ace Estates Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Estates Coordinator role. Highlight your experience in facilities management and any relevant health and safety knowledge. We want to see how your skills align with our values and the responsibilities outlined in the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how you embody our values of integrity, community, and alignment. We love seeing genuine enthusiasm for what we do at Railpen.
Showcase Your Communication Skills: Since this role requires excellent verbal and written communication, make sure your application reflects that. Keep your language clear and professional, and don’t forget to proofread for any typos or errors. We appreciate attention to detail!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, you can explore more about our culture and values while you’re there!
How to prepare for a job interview at Railpen
✨Know Your Stuff
Before the interview, make sure you’ve done your homework on Railpen. Understand their values, culture, and the specifics of the Estates Coordinator role. This will help you tailor your answers and show that you’re genuinely interested in the company.
✨Showcase Your People Skills
As an Estates Coordinator, you'll be interacting with various stakeholders. Prepare examples that highlight your communication and people skills. Think about times when you successfully managed a team or resolved conflicts, as these will resonate well with the interviewers.
✨Be Ready to Multi-task
The job requires juggling multiple priorities. Be prepared to discuss how you handle competing demands. Share specific instances where you successfully managed several tasks at once, demonstrating your organisational skills and ability to stay calm under pressure.
✨Align with Their Values
Railpen places a strong emphasis on integrity, community, and alignment. During the interview, reflect on how your personal values align with theirs. Share stories that illustrate your commitment to these principles, especially in a professional setting.
