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- Tasks: Coordinate office maintenance and ensure a safe, clean environment for all staff and visitors.
- Company: Join Railpen, managing £34 billion in assets and supporting the UK's largest pension schemes.
- Benefits: Enjoy hybrid working, generous leave, private medical insurance, and a competitive salary.
- Why this job: Be part of a community-focused company that values integrity and offers a positive work culture.
- Qualifications: Experience in facilities management and strong communication skills are essential.
- Other info: Opportunities for personal growth and a commitment to diversity and inclusion.
The predicted salary is between 28800 - 43200 £ per year.
An exciting opportunity to join our Facilities team on a permanent basis. The role can be based out of our Darlington or London office (hybrid working). Railpen currently occupy two offices across the UK, this role is to support both locations and travel between them is a must.
Railpen is responsible for the safekeeping and investment of around £34 billion in assets and the administration of several pension schemes, including the Railways Pension Scheme, one of the UK's largest and longest established pension funds. Our heritage of looking after the pension needs of the rail industry and its employees gives us our name and our unique outlook on how we serve our members. Railpen takes a holistic view, focusing on how we serve members today and how we can positively impact the communities and the world they will retire into.
As the Estate Coordinator you will ensure our office spaces are a suitable environment for all Railpen colleagues, visitors and contractors to a standard that complies with all regulations and aligns to our values. Within this role, you will be responsible for coordinating the planned preventative maintenance schedule for all locations and general facilities maintenance including coordinating with external vendors for specialised maintenance and repair services, liaising with contractors regarding repairs and overseeing work completed and conducting regular inspections to ensure our offices and locations are safe, clean and well maintained.
The successful candidate will have experience of working within a similar role and will be up to date with H&S regulations and requirements. You will be highly skilled in verbal and written communication and have excellent organisation skills with the ability to manage a number of conflicting priorities. We are looking for a person who is people-focused and who is able to engage with internal and external customers in a professional and efficient manner. The ability to multi-task is key along with having a positive attitude, a strong work ethic with a passion for going the extra mile.
Our values of integrity, community and alignment are the guiding principles that influence our behaviour. They help us make decisions and shape our relationships with others. You will actively demonstrate our values, helping to create a safe environment, to place the needs of the community above oneself and, through a culture of ‘fair challenge’, align to the best interests of our members.
What we can offer you:
- A competitive salary (depending on experience)
- 28 days annual leave plus bank holidays
- Generous annual bonus plan
- Membership of the Railways Pension Scheme, a Defined Benefit arrangement
- 4x Life Assurance cover
- Colleague referral scheme
- Private Medical Insurance
- Employee assistance programme
- Health cash plan
- Eye care vouchers
- Flu vaccination
- Hybrid and flexible working
- Generous family leave including 12 months full pay maternity leave and 6 months full pay paternity leave
- Buy and sell holidays
- Give as you earn scheme
- Paid volunteering days
- Flexible half days leave
- Electric vehicle leasing
- Cycle to work scheme
If you would like to apply, please click on the apply button or visit our Careers Page by 4th July 2025. Railpen is committed to creating an inclusive and diverse environment, we value diversity and welcome people from all backgrounds and walks of life.
Estate Coordinator employer: Railpen
Contact Detail:
Railpen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estate Coordinator
✨Tip Number 1
Familiarise yourself with the specific health and safety regulations relevant to facilities management. Understanding these regulations will not only help you in the interview but also demonstrate your commitment to maintaining a safe environment.
✨Tip Number 2
Network with current or former employees of Railpen on LinkedIn. Engaging with them can provide you with insider knowledge about the company culture and expectations, which can be invaluable during your discussions.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple priorities in previous roles. Being able to articulate your experience in juggling tasks will showcase your organisational skills, which are crucial for the Estate Coordinator position.
✨Tip Number 4
Research Railpen's values of integrity, community, and alignment. Be ready to discuss how your personal values align with theirs, as cultural fit is often just as important as skills and experience in the hiring process.
We think you need these skills to ace Estate Coordinator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Estate Coordinator position. Tailor your application to highlight relevant experience and skills that align with the role.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience in facilities management or similar roles. Mention specific examples where you successfully coordinated maintenance schedules or liaised with contractors.
Showcase Communication Skills: Since the role requires excellent verbal and written communication skills, provide examples in your application that demonstrate your ability to engage with both internal and external stakeholders effectively.
Align with Company Values: Research Railpen's values of integrity, community, and alignment. In your application, express how your personal values align with theirs and how you can contribute to creating a positive environment for colleagues and members.
How to prepare for a job interview at Railpen
✨Know the Company Values
Familiarise yourself with Railpen's values of integrity, community, and alignment. Be prepared to discuss how you embody these values in your work and how they influence your decision-making.
✨Demonstrate Your Communication Skills
As an Estate Coordinator, strong verbal and written communication is crucial. Prepare examples of how you've effectively communicated with colleagues, contractors, or vendors in previous roles.
✨Showcase Your Organisational Abilities
Highlight your experience in managing multiple priorities and coordinating maintenance schedules. Be ready to discuss specific tools or methods you use to stay organised and ensure tasks are completed efficiently.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle conflicting priorities. Think of scenarios where you've successfully managed challenges in a facilities management context and be ready to share those experiences.
