At a Glance
- Tasks: Support and enhance Workday systems, ensuring data integrity and user satisfaction.
- Company: Join Railpen, a leader in pension fund management with a focus on community impact.
- Benefits: Competitive salary, 28 days leave, health benefits, and paid volunteering days.
- Other info: Opportunity to shape the future of people technology in a dynamic environment.
- Why this job: Be the Workday expert and drive meaningful improvements in HR technology.
- Qualifications: Experience as a Workday Analyst with strong problem-solving skills.
The predicted salary is between 40000 - 50000 £ per year.
We are looking for a talented People Systems Analyst (Workday) to join our People team. This is an exciting opportunity for a Workday specialist who is passionate about HR technology, system optimisation, data integrity, and delivering an exceptional user experience. Reporting to the Head of People Operations, you will act as the in-house technical expert for Workday, supporting the ongoing development, enhancement, and optimisation of our people systems. You'll play a key role in ensuring Workday continues to deliver value across the business through effective support, reporting, process improvement, and system governance.
Railpen is responsible for the safekeeping and investment of around £34 billion in assets and the administration of several pension schemes, including the Railways Pension Scheme, one of the UK's largest and longest established pension funds. Our heritage of looking after the pension needs of the rail industry and its employees gives us our name and our unique outlook on how we serve our members. Railpen takes a holistic view, focusing on how we serve members today and how we can positively impact the communities and the world they will retire into.
As the People Systems Analyst, you will serve as the in-house Workday expert, supporting both the People Team and wider business. You'll be responsible for maintaining and enhancing Workday functionality, supporting users, developing reporting capabilities, and ensuring robust system governance and data management. Key responsibilities include:
- Acting as a Tier 2 support contact for Workday queries, managing and triaging issues through the service desk process.
- Partnering with People Team process owners and business stakeholders to identify, scope and deliver system improvements and enhancements.
- Managing and prioritising the Workday continuous improvement backlog and leading implementation activities for approved changes.
- Developing, maintaining and enhancing Workday reports, dashboards and People MI reporting solutions.
- Acting as a custodian of People data and supporting system security and data governance activities.
- Serving as the technical Workday process expert, supporting users and process owners across the organisation.
- Collaborating with stakeholders to identify training needs and support the development of training materials and guidance.
- Maintaining process documentation and supporting business blueprint updates.
- Supporting Workday releases and upgrades through impact assessments, testing, documentation updates and stakeholder communications.
- Contributing to the longer-term Workday roadmap by identifying opportunities to improve functionality, processes and user experience.
We're looking for someone who combines strong Workday technical expertise with excellent stakeholder management and problem-solving skills. You will also bring:
- Proven experience working as a Workday Analyst.
- Strong hands-on knowledge of Workday configuration, administration and support.
- Experience managing and prioritising system enhancement requests and continuous improvement initiatives.
- Experience creating and maintaining Workday reports, dashboards and people analytics solutions.
- Strong understanding of HR processes and how technology can support and improve them.
- Experience supporting Workday releases, upgrades and change management activities.
- Knowledge of data governance, security and GDPR best practices within HR systems.
- Experience working with service desk ticketing processes and issue resolution.
- Ability to work effectively with a wide range of stakeholders across both HR and the wider business.
- Excellent analytical, problem-solving and documentation skills.
What we can offer you:
- A competitive salary (depending on experience)
- 28 days annual leave, plus bank holidays
- Defined Contribution pension
- Employee assistance programme
- Health cash plan
- Eye care vouchers
- Flu vaccination
- Give as you earn scheme
- Paid volunteering days
Join us and play a key role in shaping the future of our people technology landscape by submitting your application by Monday, 25th of June 2026.
People Systems Analyst (Workday) employer: Railpen Limited
Railpen is an exceptional employer that values its employees by fostering a supportive and collaborative work culture in Darlington. As a People Systems Analyst, you will benefit from a competitive salary, generous annual leave, and a strong focus on health and wellbeing, including an employee assistance programme and paid volunteering days. With opportunities for professional growth and the chance to make a meaningful impact on the lives of members, Railpen is dedicated to creating a rewarding and fulfilling work environment.
StudySmarter Expert Advice🤫
We think this is how you could land People Systems Analyst (Workday)
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Railpen Limited!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Railpen Limited.
We think you need these skills to ace People Systems Analyst (Workday)
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Railpen Limited. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Railpen Limited and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Railpen Limited. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Railpen Limited's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Railpen Limited
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Railpen Limited.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Railpen Limited will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Railpen Limited and how you would contribute to adapting HR strategies.
