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- Tasks: Support senior leaders with diary management, event coordination, and communication.
- Company: Railpen, a leading pension fund with a focus on community impact.
- Benefits: Competitive salary, 28 days leave, health plans, and volunteering days.
- Why this job: Join a dynamic team and make a real difference in the pension industry.
- Qualifications: Experience as an Executive or Personal Assistant with strong organisational skills.
- Other info: Hybrid working environment with a commitment to diversity and inclusion.
The predicted salary is between 36000 - 60000 £ per year.
We have an exciting opportunity for an Executive Assistant to support our Chief Risk Officer based in London (hybrid). This position is to cover maternity leave until July 2027.
Who we are
Railpen is responsible for the safekeeping and investment of around £34 billion in assets and the administration of several pension schemes, including the Railways Pension Scheme, one of the UK's largest and longest established UK pension funds. Our heritage of looking after the pension needs of the rail industry and its employees gives us our name and our unique outlook on how we serve our members. Railpen takes a holistic view, focusing on how we serve members today and how we can positively impact the communities and the world they will retire into.
The Role
As Executive Assistant, you’ll provide high-level support to the CRO and Enterprise Risk Director, and Directors of Compliance and Financial Crime. You will be responsible for providing extensive secretariat duties to the Executive Risk Committee and Trustee Executive Risk Committee including preparing agendas, writing minutes, tracking actions, uploading papers, and liaising with the Company Secretariat team on reporting to Board-level Committees. You’ll expertly manage complex diaries, coordinate strategic initiatives and events, and facilitate seamless communication across stakeholders and Executive Assistants. Your work will help drive operational efficiency, process improvement, and cross-functional collaboration, supporting both day-to-day operations and long-term goals.
The Person
With experience as an Executive or Personal Assistant, you’re skilled at supporting senior leaders and managing busy schedules. Confident in event coordination, document preparation, and stakeholder engagement, you’re comfortable using Outlook, Teams, Word, PowerPoint and Excel to streamline processes and communications. You should be familiar with Co-Pilot and use this where appropriate. You’re proactive, dependable, and thrive in a collaborative environment. You anticipate needs, act with integrity and confidentiality, and bring a positive, solutions-focused attitude. Organised and assertive, you remain calm and approachable, quickly grasp complex business areas, and use emotional intelligence to get the best out of colleagues and stakeholders. The successful candidate will be confident, decisive, able to prioritise and demonstrate a willingness to question and challenge. You will be organised, proactive and assertive while remaining calm and approachable. You will need to be able to quickly get to grips with various complex business areas and able to use your emotional intelligence to get the best out of colleagues and stakeholders in any situation.
Behaviours & Values
- Alignment - Challenge the thinking, support the decision
- Be brave, give the gift of feedback
- Be courageous in accepting fair challenge
- Back the collective decision
- Bring a different perspective and insights where appropriate.
- Community - Community first, ego last
- Be kind and stay humble
- Collaborate with an open and collective mind-set
- Embrace all voices
- Be accessible, flexible and supportive to all colleagues.
- Integrity - Integrity leads to safety
- Take accountability and expect the same from others
- Role model excellent regulatory conduct
- Be someone we can depend on
- Act with integrity and confidentiality at all times
What we can offer you
- A competitive salary (depending on experience)
- 28 days annual leave, plus bank holidays
- Defined Contribution pension
Health & Wellbeing
- Employee assistance programme
- Health cash plan
- Eye care vouchers
- Flu vaccination
Lifestyle
- Give as you earn scheme
- Paid volunteering days
Please apply for the apply button or visit by Monday 16th February 2026.
Railpen is committed to creating an inclusive and diverse environment, we value diversity and welcome people from all backgrounds and walks of life.
Executive Assistant employer: Railpen Limited
Contact Detail:
Railpen Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. This can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Tailor your answers to show how you align with their mission, especially around community and integrity.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your skills.
✨Tip Number 4
Follow up after your interview with a thank-you email. Mention something specific from your conversation to remind them of your fit for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior leaders and managing busy schedules, as well as your skills in event coordination and document preparation.
Craft a Compelling Cover Letter: Your cover letter should reflect your personality and enthusiasm for the role. Use it to explain why you’re the perfect fit for the position and how your values align with Railpen's culture.
Showcase Your Skills: Don’t forget to mention your proficiency in tools like Outlook, Teams, Word, PowerPoint, and Excel. If you’ve used Co-Pilot, be sure to include that too! We want to see how you can streamline processes and enhance communication.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Railpen Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant at Railpen. Familiarise yourself with the specific tasks mentioned in the job description, like managing complex diaries and preparing agendas. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Tech Savvy
Since the role requires proficiency in tools like Outlook, Teams, Word, PowerPoint, and Excel, be prepared to discuss your experience with these applications. You might even want to mention how you've used Co-Pilot or similar tools to enhance productivity. This will highlight your ability to streamline processes effectively.
✨Demonstrate Emotional Intelligence
Given the importance of collaboration and stakeholder engagement in this role, think of examples where you've successfully navigated complex interpersonal situations. Share how you used emotional intelligence to foster positive relationships and resolve conflicts, as this aligns perfectly with what Railpen values in their candidates.
✨Prepare Questions That Matter
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, the challenges the CRO faces, or how success is measured in this role. This shows your proactive nature and genuine interest in contributing to the company's goals.
