At a Glance
- Tasks: Support the Managing Director with high-level admin and coordination in a fast-paced healthcare environment.
- Company: Join a leading private healthcare group focused on innovation and excellence.
- Benefits: Competitive salary, professional development, and a dynamic work culture.
- Other info: Opportunity to work in a confidential setting with excellent career growth.
- Why this job: Be the trusted gatekeeper for the MD and make a real impact in healthcare.
- Qualifications: Degree in Business Administration and 4 years supporting senior executives required.
The predicted salary is between 40000 - 50000 € per year.
Role Overview
The Personal Assistant (PA) provides high level administrative, organisational, and coordination support to the Managing Director (MD) within a private healthcare group. Operating in a fast paced and highly confidential environment, the PA acts as a trusted gatekeeper and coordination point for the MD, supporting complex schedules, sensitive communications, and priority matters across both medical and corporate functions.
Key Responsibilities
- Executive Support
- Manage and coordinate the MD’s calendar, including scheduling of meetings, appointments, and travel arrangements.
- Act as a gatekeeper for the MD, prioritising meetings, requests, and information to optimise time management and decision making.
- Anticipate upcoming commitments, deadlines, and matters requiring the MD’s attention.
- Prepare briefing materials, reports, and presentations for meetings and business engagements.
- Handle confidential and sensitive information with a high degree of discretion.
- Communication & Correspondence
- Draft, review, and respond to emails, memos, and other correspondence on behalf of the MD.
- Ensure consistency, professionalism, and alignment in all written and verbal communications.
- Act as a communication bridge between the MD and internal and external stakeholders.
- Meeting & Event Management
- Organise and coordinate meetings, including agenda preparation, logistics, and follow ups.
- Take minutes and track action items to ensure timely completion.
- Support planning and execution of leadership meetings, business reviews, and selected company events.
- Healthcare & Governance Support
- Support MD level governance matters, including preparation of briefing materials and coordination relating to Board, management, or leadership meetings.
- Liaise with Legal, Compliance, Risk, or Corporate Secretariat teams as required.
- Handle highly sensitive matters relating to clinical operations, patient issues, medico legal, or reputational topics with care and discretion.
- Project & Business Support
- Participate in and support assigned company projects and initiatives through coordination, progress tracking, and preparation of updates.
- Conduct basic research and information collation to support MD level discussions and decision making.
- Assist in monitoring key initiatives and ensuring alignment with organisational priorities.
- Stakeholder Management
- Build and maintain effective working relationships with senior management, medical leadership, clinicians, and corporate teams.
- Facilitate smooth communication and coordination across departments.
- Support engagements with external parties, including business partners, vendors, and senior visitors.
Requirements
- Degree or Diploma in Business Administration or related discipline.
- Minimum 4 years of experience supporting senior executives (C suite preferred).
- Experience in a regulated or professional services environment; healthcare experience is an advantage.
- Strong written and verbal communication skills, with the ability to draft professional correspondence independently.
- Highly organised with strong attention to detail and ability to multitask.
- Strong judgement and ability to handle sensitive or ambiguous situations independently.
- Proactive, resourceful, and able to work independently in a fast paced environment.
- High level of discretion and professionalism.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
We regret that only shortlisted candidates will be notified.
Personal Assistant/ Confidential Secretary employer: RAFFLES MEDICAL GROUP LTD
Join a leading private healthcare group that values its employees and fosters a supportive work culture. As a Personal Assistant to the Managing Director, you will benefit from a dynamic environment that prioritises professional growth, offers competitive remuneration, and encourages collaboration across departments. With a focus on discretion and excellence, this role provides a unique opportunity to contribute to impactful healthcare initiatives while developing your skills in a fast-paced setting.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant/ Confidential Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector or related fields. A friendly chat can lead to insider info about job openings that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to shine, so practice common interview questions and think about how your skills match the role of a Personal Assistant.
✨Tip Number 3
Showcase your organisational skills! During interviews, share examples of how you've managed complex schedules or handled sensitive information. This will demonstrate your fit for the PA role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Personal Assistant/ Confidential Secretary
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in managing calendars, handling confidential information, and supporting senior executives. We want to see how your skills align with what we need!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific experiences that demonstrate your organisational skills and discretion, as these are key for us.
Showcase Your Communication Skills:Since communication is a big part of this role, make sure your written application reflects your strong communication skills. Keep it professional yet personable, and ensure there are no typos or errors – we love attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at RAFFLES MEDICAL GROUP LTD
✨Know Your MD's World
Before the interview, do some homework on the healthcare group and the Managing Director's role. Understand their priorities and challenges. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed complex schedules or handled sensitive information in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your attention to detail.
✨Communication is Key
Prepare to demonstrate your written and verbal communication skills. You might be asked to draft a quick email or summarise a meeting agenda. Practise clear and concise communication to show you can represent the MD effectively.
✨Be Proactive and Resourceful
Think of scenarios where you took initiative or solved problems independently. The interviewers will want to see that you can anticipate needs and act without always waiting for direction, especially in a fast-paced environment.
