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- Tasks: Manage lease documentation, coordinate viewings, and handle tenant relations.
- Company: Dynamic property management firm with a focus on innovation.
- Benefits: Competitive salary, career growth opportunities, and a supportive team environment.
- Other info: Fast-paced environment with opportunities to learn and grow.
- Why this job: Join a vibrant team and make a difference in property leasing.
- Qualifications: 1-2 years in administration, strong MS Office skills, and a diploma/degree in relevant fields.
The predicted salary is between 30000 - 40000 £ per year.
Job Responsibilities
- Lease Documentation Processing
- ACRA search on tenants and prospects
- Ensure full execution of documents after tenant’s acceptance of Letter of Offer and preparation of Lease Agreements including payments
- Assist and support the team to ensure smooth process of lease documentation – including proper filing, liaise and track the execution of lease documents by tenants
- Maintain timely submission and update tenants’ sales on a monthly basis
- Timely update concluded deals, and update COC required documentations
- Attend to phone enquiries and making viewing arrangements
- Maintaining calendars of team for viewing arrangements
- Calculation of area for proposed subdivided units
- Maintain vacancy listing and agent mailing list, monthly
- To send and follow up of prospecting emails to prospects
- To ensure timely follow up with Finance and tenants on arrears for rent and ad-hoc charges
- To ensure timely follow-up with tenants on updating of Tenants’ PL and IAR insurance in accordance to SOP
- Arrange for flowers to be sent for tenant’s business commencement
- Create purchase requests and ensure payments are timely remitted
- Ensure timely updated of contact database for tenants, and business associates. Support with relevant contact details to counterparts
- Reporting of building occupancy in URA portal
You will also manage the network of property leased from external Landlord, liaising and following up with external Landlord’s Lease Admin Team on the documentations pertaining to the Lease including insurances and ensure payments made timely. Liaise with internal stakeholder to renew insurance policies on an annual basis.
Job Requirements
- 1 to 2 years of administration / operations experiences
- Able to work in fast paced environment and meet timelines
- Well-conversant in Microsoft Office applications (MS Word/Excel)
- Details-oriented and quality conscious
- Good follow through skills
- Pleasant personality and good interpersonal skills
- You should have a Diploma/ Degree in Real Estate/Building/Business
Senior Officer/ Executive, Leasing Admin employer: RAFFLES HOSPITAL PTE LTD
Contact Detail:
RAFFLES HOSPITAL PTE LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Officer/ Executive, Leasing Admin
✨Tip Number 1
Network like a pro! Reach out to your connections in the real estate and leasing sectors. Attend industry events or join online forums where you can meet potential employers or colleagues. Remember, sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for interviews by researching the company and its leasing processes. Familiarise yourself with common questions related to lease documentation and tenant management. We want you to shine, so practice your answers and be ready to showcase your skills!
✨Tip Number 3
Follow up after interviews! A simple thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great opportunity to reiterate why you’re the perfect fit for the Senior Officer/Executive position.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you. Make sure your application stands out by tailoring it to the job description and highlighting your relevant experience in administration and operations.
We think you need these skills to ace Senior Officer/ Executive, Leasing Admin
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Officer/Executive role. Highlight your relevant experience in lease documentation and administration, and don’t forget to showcase your attention to detail and interpersonal skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team at StudySmarter. Mention specific experiences that relate to the job responsibilities, like managing tenant relations or handling documentation.
Showcase Your Skills: We want to see your skills in action! Be sure to mention your proficiency in Microsoft Office applications and any experience you have in a fast-paced environment. This will help us understand how you can contribute to our team.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at RAFFLES HOSPITAL PTE LTD
✨Know Your Lease Documentation
Familiarise yourself with the lease documentation process. Understand the key elements involved, such as ACRA searches and the execution of lease agreements. Being able to discuss these topics confidently will show that you’re prepared and knowledgeable.
✨Showcase Your Organisational Skills
Since the role involves maintaining calendars and managing viewing arrangements, be ready to share examples of how you've successfully organised similar tasks in the past. Highlight your attention to detail and ability to manage multiple priorities.
✨Demonstrate Your Communication Skills
This position requires liaising with tenants and external landlords, so practice articulating your thoughts clearly. Prepare to discuss how you handle phone enquiries and follow-ups, as good interpersonal skills are crucial for this role.
✨Be Ready for Scenario Questions
Expect questions about how you would handle specific situations, like managing arrears or updating insurance policies. Think of relevant experiences where you’ve successfully navigated similar challenges, and be ready to share those stories.