At a Glance
- Tasks: Manage lease documentation, arrange viewings, and handle tenant relations.
- Company: Dynamic real estate firm focused on growth and innovation.
- Benefits: Competitive salary, professional development, and a vibrant work culture.
- Other info: Great opportunity for career advancement in a supportive environment.
- Why this job: Join a fast-paced team and make a difference in property management.
- Qualifications: 1-2 years in administration, detail-oriented, and proficient in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Job Responsibilities
- Lease Documentation Processing
- ACRA search on tenants and prospects
- Ensure full execution of documents after tenant's acceptance of Letter of Offer and preparation of Lease Agreements including payments
- Assist and support the team to ensure smooth process of lease documentation – including proper filing, liaise and track the execution of lease documents by tenants
- Maintain timely submission and update tenants' sales on a monthly basis
- Timely update concluded deals, and update COC required documentations
- Viewing Arrangements
- Attend to phone enquiries and making viewing arrangements
- Maintaining calendars of team for viewing arrangements
- Calculation of area for proposed subdivided units
- Vacancy Listing
- Maintain vacancy listing and agent mailing list, monthly
- To send and follow up of prospecting emails to prospects
- Arrears Management
- To ensure timely follow up with Finance and tenants on arrears for rent and ad-hoc charges
- Tenant's Insurance Policies
- To ensure timely follow-up with tenants on updating of Tenants' PL and IAR insurance in accordance to SOP
- Tenants Related Matters
- Arrange for flowers to be sent for tenant's business commencement
- Procurement
- Create purchase requests and ensure payments are timely remitted
- Contact Database
- Ensure timely updated of contact database for tenants, and business associates. Support with relevant contact details to counterparts
- URA Occupancy Reporting
- Reporting of building occupancy in URA portal
- Any other ad-hoc duties assigned
You will also manage the network of property leased from external Landlord:
- Liaising and following up with external Landlord's Lease Admin Team on the documentations pertaining to the Lease including insurances and ensure payments made timely.
- Liaise with internal stakeholder to renew insurance policies on an annual basis.
Job Requirements
- 1 to 2 years of administration / operations experiences
- Able to work in fast paced environment and meet timelines
- Well-conversant in Microsoft Office applications (MS Word/Excel)
- Details-oriented and quality conscious
- Good follow through skills
- Pleasant personality and good interpersonal skills
- You should have a Diploma/ Degree in Real Estate/Building/Business
Senior Officer/ Executive, Leasing Admin in London employer: RAFFLES HOSPITAL PTE LTD
As a Senior Officer/Executive in Leasing Admin, you will thrive in a dynamic and supportive work environment that prioritises employee growth and development. Our company offers competitive benefits, a collaborative culture, and opportunities for professional advancement, all while being located in a vibrant area that fosters creativity and innovation. Join us to be part of a team that values your contributions and encourages meaningful engagement with our tenants and stakeholders.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Officer/ Executive, Leasing Admin in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the real estate and leasing industry. Attend events, join online forums, and don’t be shy to ask for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their leasing processes and recent projects. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on common questions related to leasing administration and your experience. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you. Plus, it’s a great way to ensure your application gets noticed by the right people. Let’s get you that dream job!
We think you need these skills to ace Senior Officer/ Executive, Leasing Admin in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your admin experience and any relevant qualifications, like your diploma or degree in Real Estate or Business.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for the Senior Officer/Executive role. Mention specific responsibilities from the job description and how your past experiences align with them.
Showcase Your Attention to Detail:Since this role requires a detail-oriented approach, make sure your application is free of typos and errors. A clean, well-organised application shows us you can handle the meticulous nature of lease documentation.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at RAFFLES HOSPITAL PTE LTD
✨Know Your Lease Documentation
Familiarise yourself with lease documentation processes, especially the ACRA search and execution of documents. Be ready to discuss how you would ensure smooth processing and filing of lease agreements, as this is crucial for the role.
✨Showcase Your Organisational Skills
Highlight your ability to manage calendars and arrange viewings efficiently. Prepare examples of how you've successfully handled scheduling in previous roles, as this will demonstrate your capability to keep things running smoothly.
✨Demonstrate Attention to Detail
Since the job requires maintaining accurate records and timely updates, be prepared to discuss how you ensure accuracy in your work. Bring up specific instances where your attention to detail made a difference in your previous positions.
✨Communicate Effectively
Good interpersonal skills are key for this role. Practice articulating your thoughts clearly and confidently, especially when discussing how you would handle tenant relations and follow-ups on arrears. This will show that you can maintain positive relationships with tenants and stakeholders.
