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For Companies At a Glance
- Tasks: Manage property data, support users, and ensure accurate lease information.
- Company: Join a leading property management firm based in Central London.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a crucial team that bridges accounting and data, making a real impact.
- Qualifications: Strong knowledge of TRAMPS and a background in property-related fields required.
- Other info: Opportunity to assist in exciting projects like automating tenant charge processes.
The predicted salary is between 36000 - 60000 £ per year.
My client is a world leading property management and investment company with EMEA HQ based in Central London offices. They are looking for a Data & Systems Administrator with a strong knowledge of the property accounting package TRAMPS. This is an interesting role that sits between the client accounting and data teams.
You should have an excellent working knowledge of TRAMPS and come from a property related background such as Service Charge or Lease / Contract background.
- Uploading new lease data from Lease Factory to TRAMPS.
- Management and escalation of issues where data is incorrect or overdue.
- Management of correspondence between client accountants and property managers in relation to lease factory data.
- First line support for end users and various TRAMPS processes.
- System Administration and maintenance of TRAMPS to include opening of periods following closure errors, batch errors etc.
- Testing of processes and functionality for systems upgrades.
- Onboarding/Data Migration - assisting with bulk creation of new clients, properties, units, leases.
- Bulk data updates using TRAMPS Structured Data Load.
- Verification and approval of new suppliers using MOJO.
- Verification of supplier bank details by telephone.
- Logging issues with TRAMPS helpdesk.
- Maintenance of scheduled reporting.
- Run weekly TRAMPS batch audit reports and advise or action where necessary.
- Run weekly TRAMPS integrity check reports and advise or action where necessary.
- Raising charges in TRAMPS following Property Manager/Client Accountant approval.
- Attaching supporting documentation to tenant demands to send via email.
- Maintaining supporting documentation in agreed folder structure.
- Responsible for lease charge data flow between TRAMPS/Charge Raising Dashboard.
- Assist in the 2025 project to automate tenant charge raising.
- Managing escalation correspondence if charge raising deadlines are overdue.
- Reporting and oversight of lease charges on hold.
- Liaising with Credit Control/Treasury teams regarding tenant demand issues and documentation.
- Maintenance of data and reporting from Proactis P2P system.
- Maintenance of AP invoice register - reporting of paid transactions and copy supplier invoices.
- Assistance with metrics pack reporting.
- Processing invoices and dealing with discrepancies in P2P and Query Desk.
- Assist in project work and development of systems and automation of PMA functions.
- Reporting and analysis of PMA metrics.
Skills required: TRAMPS, Proactis P2P, SharePoint, Excel Advanced.
Property Data and Systems Financial Administrator employer: Radley Green
Contact Detail:
Radley Green Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Data and Systems Financial Administrator
✨Tip Number 1
Familiarise yourself with TRAMPS and its functionalities. Since this role requires a strong knowledge of the property accounting package, consider taking online courses or tutorials specifically focused on TRAMPS to enhance your understanding.
✨Tip Number 2
Network with professionals in the property management sector. Attend industry events or join relevant online forums where you can connect with others who have experience in property accounting and might provide insights or referrals for the position.
✨Tip Number 3
Gain experience with data management and reporting tools like Proactis P2P and Excel. Brush up on your skills in these areas, as they are crucial for the role and will demonstrate your capability to handle the responsibilities effectively.
✨Tip Number 4
Prepare to discuss your problem-solving skills during the interview. Be ready to share examples of how you've managed data discrepancies or escalated issues in previous roles, as this will show your ability to handle challenges in the position.
We think you need these skills to ace Property Data and Systems Financial Administrator
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of a Property Data and Systems Financial Administrator. Familiarise yourself with TRAMPS and its functionalities, as well as the property management context.
Tailor Your CV: Highlight your experience with property accounting systems, particularly TRAMPS. Include specific examples of your work in data management, lease administration, and any relevant projects that demonstrate your skills.
Craft a Compelling Cover Letter: Write a cover letter that connects your background to the job requirements. Emphasise your knowledge of property-related processes and your ability to manage data effectively. Show enthusiasm for the role and the company.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter. Check for any spelling or grammatical errors, and ensure that all information is accurate and clearly presented. A polished application reflects your attention to detail.
How to prepare for a job interview at Radley Green
✨Showcase Your TRAMPS Expertise
Make sure to highlight your experience with the TRAMPS property accounting package during the interview. Be prepared to discuss specific instances where you've used TRAMPS to manage lease data or resolve issues, as this will demonstrate your hands-on knowledge and problem-solving skills.
✨Understand the Property Management Landscape
Familiarise yourself with the key concepts of property management, especially in relation to service charges and lease contracts. This understanding will help you answer questions more effectively and show that you are well-versed in the industry.
✨Prepare for Data Management Questions
Expect questions related to data integrity and management processes. Be ready to explain how you would handle incorrect or overdue data, and provide examples of how you've successfully managed similar situations in the past.
✨Demonstrate Your Communication Skills
Since the role involves liaising with various teams, it's crucial to showcase your communication skills. Prepare examples of how you've effectively communicated with clients, accountants, and property managers to resolve issues or escalate concerns.
