Admissions Officer

Salary: SCP 19-22 £30,078 - £31,450

Contract: 38 weeks term time (including INSET days), 36 hours per week. An additional six days at weekends for admissions testing in June/July and September and two days in late August for Sixth Form enrolment which will be taken as Time off-in lieu.

Notice Period: 3 months

Purpose: To oversee the smooth running of application processes for secondary Transfer to Year 7, in year applications, Post-16 applications and appeals.

Responsible for: Sixth Form Admissions Support Officer

Reporting to: SLT Lead

An Admissions Officer is sought for Monday to Friday during term-time (including INSET days) and an additional six days to manage weekend testing days during weekends in June/July and September (This may vary by application demand) and two days for 6th form enrolment in the final week of August.

RESPONSIBILITIES

• Process applications to the School for Secondary transfer. There are typically approximately 1000 of these.
• Process applications to the School for Post-16 transfer.
• Liaise with the Local Authority (LA) to provide accurate lists of applicants under the School’s admission criteria in order of eligibility.
• Liaise with other schools’ Admissions Officers.
• Respond to enquiries from the parents of prospective applicants both in writing and in person.
• Manage all enquiries for places in Years 8 – 13 and those for Year 7 after Secondary Transfer, which collectively are termed In Year Admissions.
• Liaise with the Appeals Service for the Secondary Transfer Appeals and the In Year Admission Appeals and prepare all supporting documentation.
• Liaise with the Office of the Schools’ Adjudicator and the Schools’ Ombudsman as necessary under the direction of the SLT lead and keep up to date with any direction to admission authorities from these statutory bodies.
• Maintain an up-to-date and accurate database of applicants for whom the School has received “offer accepted” status from the LA.
• Provide half termly reports to Governors with updates.
• Liaise with SLT, Heads of Year and Attendance Officer regarding leavers, joiners, managed moves and In Year Fair Access placements.
• Liaise with LA with respect to the publication and dissemination of the School’s admission arrangements and ensure that the School complies with statutory requirements in these respects; make any amendments to the explanatory notes; and from time to time review the School’s admission arrangements as required by and in accordance with statutory law.
• Update the admissions policy and go to consultation if required.
• Attend the School’s Open Evening (usually in mid-September) and the Admission Test days (usually Weekends in early September) and the Music and Dance Aptitude Assessment tests (typically weekends in late June/Early July) and Reserve Test Day or Additional Test Day as required.
• Undertake all clerical duties associated with the Admissions Tests (academic, dance and music).
• Maintain a continuing interest list for both Secondary Transfer and In Year applicants in line with the School’s policy.
• Maintain clear records and undertake regular archiving of those records.
• Ensure that the admissions page on the website is correct and amend as necessary.

A typical annual work flow calendar is included with this pack.

Hours of Work

This post is very busy at certain times of the year and less so at others. However, given the nature of the work there will be some flexibility across the year. The post holder must be available for the contracted hours including:

• Two days in late August for Sixth Form enrolment.
• Six weekend days for assessment tests (subject to variation dependent on number of applicants).

The Admissions Officer’s TOIL will be taken during term time; dates must be pre-arranged in advance with their SLT Lead. The Admissions Officer must expect that the weeks following the Open Evening in September will be very busy.

We can offer you:

• Excellent CPD opportunities
• A professional working environment where teamwork is highly valued
• A partially selective school with a focus on academic achievement
• Admission criteria where preference is given to staffs’ children
• A hugely talented, happy and cohesive support staff
• An outstanding wellbeing programme offering
• Flu jabs
• Employee Assistance Programme
• Gymflex – subsidised gym membership

This job description is not necessarily a comprehensive description of the duties required but outlines the main responsibilities of the post. It may be added to at the discretion of the Headteacher.

The successful candidate must have a commitment to safeguarding and promoting the welfare of children and young people. An enhanced DBS check will be required for this post. The school is legally obligated to process an enhanced Disclosure and Barring Service (DBS) check before making an appointment to this post.

Equalities

Mill Hill County High School is an Equal Opportunities Employer. We ensure that all recruitment, employment, promotion and training systems are fair to all, and provide opportunities for everyone to achieve.

Additional Information

Please note that this list of duties is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that the postholder will carry out. The postholder may be required to do other duties appropriate to the level of the role and accept any reasonable alterations to this job description that may from time to time be necessary in response to the changing demands and needs of the school.

We envisage the 6th Form Admissions Support Officer role to be a bolt on responsibility to an existing administrative post-holder.

Closing Date: 9am, Friday 10th July 2026.