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For Companies At a Glance
- Tasks: Manage daily office operations, client communications, and support project logistics.
- Company: Join a dynamic team dedicated to quality and customer satisfaction.
- Benefits: Enjoy a competitive salary, supportive work culture, and opportunities for growth.
- Why this job: Be part of a vibrant workplace that values teamwork and innovation.
- Qualifications: Strong organisational skills, communication abilities, and financial acumen required.
- Other info: Monday to Friday, 9am to 5pm, with a salary of £30,000 per annum.
The predicted salary is between 24000 - 42000 £ per year.
Ensure efficient daily operations and administrative support. Responsible for coordinating office activities, managing client communications, supporting project logistics, and aiding the team to maintain dedication to quality and customer satisfaction.
Job Duties:
- Oversee daily office operations and administration.
- Coordinate project timelines, client communications, and supplier relations.
- Manage the HR function, including overseeing recruitment processes, onboarding, staff training, and implementing HR policies to support the organisation’s growth and compliance.
- Manage office supplies, equipment maintenance, and facility needs including utility bills.
- Handle invoicing, financial record-keeping, expenses, and basic budgeting.
- Arrange catering for meetings and events, and schedule appointments and meetings.
- Manage assets including mobile phones, company vehicles, servicing, taxation & MOT.
- Maintain accreditations and membership of trade associations.
- Assist in implementing and upholding health and safety protocols including fire safety regulations.
- Prepare reports and give presentations to senior management.
- Track O & M Manuals details, preparing & submitting to clients.
- Liaise with suppliers such as IT and cleaning staff.
- Any other duties considered necessary to fulfil the role.
Requirements:
- Organisation and Time Management.
- Strong communication skills.
- Financial acumen.
- People-focused leadership.
- Adaptability and problem solving.
- Effective IT Skills with strong knowledge of Microsoft Office.
- Attention to detail.
- Ability to work as part of a team.
- Proactive approach.
Hours: Monday to Friday 9am to 5pm
Salary: £30000 per annum
Office Manager employer: Rachel Hill Resourcing
Contact Detail:
Rachel Hill Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, especially Microsoft Office. Being proficient in these applications will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed office operations or coordinated projects in the past. Be ready to discuss these experiences during any interviews to illustrate your capability.
✨Tip Number 3
Network with current or former employees of StudySmarter on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which can be beneficial during your application process.
✨Tip Number 4
Prepare to discuss your approach to problem-solving and adaptability in a fast-paced environment. Think of specific scenarios where you've had to think on your feet, as this aligns well with the role's requirements.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and administration. Emphasise your organisational skills, communication abilities, and any financial acumen you possess, as these are key for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the job duties. Mention specific examples from your past experiences that demonstrate your ability to manage office operations, coordinate projects, and support team dynamics.
Highlight Relevant Skills: In your application, clearly outline your skills related to time management, adaptability, and problem-solving. Use bullet points to make these stand out, as they are crucial for the Office Manager position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is essential for the role.
How to prepare for a job interview at Rachel Hill Resourcing
✨Showcase Your Organisational Skills
As an Office Manager, organisation is key. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects simultaneously. Highlight any tools or methods you use to stay organised.
✨Demonstrate Strong Communication Abilities
Effective communication is crucial in this role. During the interview, practice clear and concise communication. You might also want to prepare examples of how you've handled client communications or resolved conflicts in the past.
✨Highlight Financial Acumen
Since the role involves invoicing and budgeting, be ready to discuss your experience with financial record-keeping. Bring up any relevant software you've used and how you've contributed to financial efficiency in previous positions.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your adaptability and problem-solving skills. Think of situations where you've had to think on your feet or implement new processes to improve office operations, and be ready to share those stories.
