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For Companies At a Glance
- Tasks: Welcome visitors, manage communications, and support administrative tasks in a non-profit environment.
- Company: Join a dedicated non-profit team making a difference in the community.
- Benefits: Gain valuable experience while contributing to meaningful work; flexible hours available.
- Why this job: Perfect for those seeking hands-on experience in a supportive and impactful setting.
- Qualifications: Strong customer service skills, proficiency in Microsoft Office, and attention to detail required.
- Other info: Immediate hiring for a contract position; ideal for high school and college students.
The predicted salary is between 24000 - 36000 £ per year.
Job Description
Responsibilities:
• Welcome visitors, provide information, and assist in directing them to the appropriate departments.
• Handle service requests, log shutdown details, and coordinate dispatches to the Maintenance Department.
• Monitor and maintain office supplies to support the Maintenance and Operation Department.
• Perform administrative tasks such as preparing reports, formatting documents, scheduling appointments, and organizing files.
• Manage data entry, generate work orders, and create purchase orders using organizational systems.
• Sort incoming mail, prepare outgoing mail, and ensure proper distribution.
• Record and maintain telemetry readings, including preparing and updating weekly telemetry charts.
• Attend meetings as needed and transcribe minutes accurately.
• Support the team with email correspondence and other assigned duties to ensure seamless operations.• Proficiency in managing multi-line phone systems.
• Strong customer service skills with a focus on professionalism and approachability.
• Experience in accurate data entry and email correspondence.
• Familiarity with Microsoft Office tools, including Excel, Outlook, and Word.
• Ability to organize files and schedule appointments efficiently.
• Excellent interpersonal skills for effective communication and collaboration.
• Strong attention to detail and organizational abilities.
• Prior experience in administrative or receptionist roles preferred.
Receptionist (Hiring Immediately) employer: Rac
Contact Detail:
Rac Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist (Hiring Immediately)
✨Tip Number 1
Familiarise yourself with the non-profit sector and its unique challenges. Understanding the mission and values of the organisation can help you demonstrate your alignment with their goals during any conversations.
✨Tip Number 2
Practice your customer service skills, as they are crucial for a receptionist role. Consider role-playing scenarios where you handle various visitor inquiries or service requests to build your confidence.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel and Outlook. Being able to showcase your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your organisational strategies. Think of examples where you've successfully managed multiple tasks or maintained attention to detail, as these are key qualities for a receptionist.
We think you need these skills to ace Receptionist (Hiring Immediately)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Receptionist role. Emphasise your customer service skills, proficiency in Microsoft Office, and any previous administrative experience.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the non-profit sector. Mention specific examples of how your skills can contribute to the smooth operations of the organisation and your ability to handle multi-line phone systems.
Highlight Attention to Detail: In your application, provide examples that demonstrate your strong attention to detail. This could include experiences where you successfully managed data entry, organised files, or prepared reports accurately.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects professionalism and attention to detail, which are crucial for a Receptionist role.
How to prepare for a job interview at Rac
✨Showcase Your Customer Service Skills
As a receptionist, you'll be the first point of contact for visitors. Make sure to highlight your customer service experience during the interview. Share specific examples of how you've handled difficult situations or provided exceptional service in the past.
✨Demonstrate Organisational Abilities
The role requires strong organisational skills. Be prepared to discuss how you manage your time and tasks effectively. You might want to mention any tools or methods you use to stay organised, such as digital calendars or task management apps.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office is essential, brush up on your skills before the interview. Be ready to discuss your experience with Excel, Outlook, and Word, and consider bringing examples of documents you've created or reports you've generated.
✨Prepare for Common Receptionist Scenarios
Think about common scenarios you might face as a receptionist, such as managing multiple phone lines or dealing with unexpected visitor requests. Prepare responses that demonstrate your problem-solving skills and ability to remain calm under pressure.
