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For Companies At a Glance
- Tasks: Support daily operations, greet guests, manage supplies, and assist with reports.
- Company: Join a leading utility contractor focused on telecommunications and employee growth.
- Benefits: Enjoy a competitive pay rate of $22/hour and opportunities for career development.
- Why this job: Perfect for multitaskers who thrive in a dynamic office environment with a supportive team.
- Qualifications: High school diploma required; one year of relevant experience preferred.
- Other info: This is a contract-to-hire position with a Monday to Friday schedule.
Job Description
Location: 3601 C Street, Suite 600, Anchorage, AK 99503
Job Type: Contract-to-Hire (Now – April 18, 2025)
Hours: Monday – Friday, 8:00 AM – 5:00 PM
Pay Rate: $22/hour
Position Overview:
Swoon is seeking a highly organized and customer-focused Office Assistant to support daily operations and ensure a smooth office environment. This is a temp to perm role that involves administrative and facilities support, requiring strong multitasking skills and attention to detail.
Key Responsibilities:
- Greet and assist guests, ensuring a professional and welcoming office environment.
- Answer and direct phone calls in a courteous and efficient manner.
- Manage office maintenance, including stocking supplies and keeping common areas organized.
- Oversee kitchen supplies and coordinate catering orders as needed.
- Assist with expense reports and provide light travel support when required.
Qualifications:
Education:
- High school diploma, GED, or equivalent required.
Experience:
- At least one (1) year of experience in office services, facilities support, or a similar administrative role.
Software Proficiency:
- Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Skills & Abilities:
- Strong verbal and written communication skills.
- Ability to adapt communication style for different audiences.
- Excellent multitasking and organizational skills, with the ability to work independently and as part of a team.
- Detail-oriented and able to perform effectively in a deadline-driven environment.
Company Description
Company Description
Office Assistant (Hiring Immediately) employer: Rac
Contact Detail:
Rac Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant (Hiring Immediately)
✨Tip Number 1
Familiarise yourself with the company culture and values. Since this role involves a lot of interaction with guests and team members, showing that you understand and align with their commitment to employee success and mentorship can set you apart.
✨Tip Number 2
Practice your multitasking skills in real-life scenarios. You might want to simulate a busy office environment where you manage phone calls, greet guests, and handle supplies simultaneously. This will help you demonstrate your ability to thrive under pressure during the interview.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel and Outlook. Being proficient in these tools is crucial for managing reports and communications effectively, so consider taking a quick online course or tutorial to enhance your skills.
✨Tip Number 4
Prepare specific examples from your past experience that showcase your organisational skills and attention to detail. Think about times when you successfully managed office supplies or coordinated events, as these anecdotes will resonate well with the hiring team.
We think you need these skills to ace Office Assistant (Hiring Immediately)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office services or administrative roles. Emphasise your multitasking abilities and any specific software proficiency, especially with Microsoft Office Suite.
Craft a Strong Cover Letter: Write a cover letter that showcases your customer service skills and attention to detail. Mention how your previous experiences align with the responsibilities of the Office Assistant role and express your enthusiasm for the position.
Highlight Relevant Skills: In your application, clearly outline your strong verbal and written communication skills. Provide examples of how you've adapted your communication style in past roles to suit different audiences.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Rac
✨Showcase Your Organisational Skills
As an Office Assistant, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or maintained an orderly workspace. This will demonstrate your ability to handle the responsibilities of the role.
✨Practice Your Communication Skills
Strong verbal and written communication skills are essential for this position. Before the interview, practice answering common questions clearly and concisely. Consider how you can adapt your communication style to different audiences, as this is a crucial part of the job.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office Suite is required, brush up on your skills in Word, Excel, Outlook, and PowerPoint. Be prepared to discuss how you've used these tools in previous roles, and if possible, bring examples of your work.
✨Demonstrate Your Customer Service Mindset
This role involves greeting guests and assisting them, so it's important to convey a customer-focused attitude. Think of instances where you provided excellent service or resolved issues effectively, and be ready to share these stories during your interview.
