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- Tasks: Support C-level executives with scheduling, travel, and event planning.
- Company: Join a dynamic tech company in Playa Vista, California.
- Benefits: Enjoy a hybrid work model and gain valuable experience in a fast-paced environment.
- Why this job: Work closely with leadership and make a real impact on the organisation's success.
- Qualifications: 3+ years of executive support experience; tech industry experience is a plus.
- Other info: This is a contract role for 2-4 weeks, perfect for those seeking short-term opportunities.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
We are looking for a detail-oriented and proactive Executive Assistant to join a tech company on a contract basis for 2-4 weeks in Playa Vista, California. In this role, you will provide essential support to the Chief Executive Officer and other C-level executives, ensuring smooth day-to-day operations and administrative functions. This position offers a unique opportunity to work closely with leadership and contribute to organizational success. This is hybrid role, Monday through Friday, 8 hours per day.
Responsibilities:
• Manage and maintain executives’ calendars, including scheduling meetings and handling last-minute changes.
• Arrange and oversee travel plans, including booking flights, accommodations, and coordinating itineraries.
• Plan and execute large team events and off-site gatherings, ensuring all logistics are handled efficiently.
• Serve as a key point of contact for internal and external communication, demonstrating exceptional interpersonal skills.
• Handle sensitive and confidential information with discretion and professionalism.
• Utilize online productivity tools such as Slack, Asana, and Google Workspace to streamline workflows and enhance efficiency.
• Coordinate executive meetings, including preparing agendas and following up on action items.
• Adapt quickly to changing priorities and ambiguous situations while maintaining a high level of organization.
• Provide administrative support to leadership by preparing documents, reports, and presentations as needed.
• Minimum of 3 years of experience providing executive-level administrative support.
• Experience in the tech industry is a plus.
Ability to work onsite in Playa Vista, California, four days per week.
• Proven expertise in planning and organizing large-scale events and off-site activities.
• Exceptional communication skills with a strong ability to build relationships and collaborate effectively.
• Advanced scheduling and coordination abilities, with comfort in managing last-minute adjustments.
• High attention to detail and excellent time management skills.
• Proficiency in using productivity tools such as Slack, Asana, and Google Workspace.
• Strong judgment and discretion in handling sensitive information
Executive Assistant (Hiring Immediately) employer: Rac
Contact Detail:
Rac Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Hiring Immediately)
✨Tip Number 1
Familiarise yourself with the tech industry and the specific company culture of StudySmarter. Research our values, recent projects, and any news related to us. This knowledge will help you tailor your conversations and demonstrate your genuine interest during interviews.
✨Tip Number 2
Highlight your experience with productivity tools like Slack, Asana, and Google Workspace in your discussions. Be prepared to share specific examples of how you've used these tools to enhance efficiency and manage tasks effectively in previous roles.
✨Tip Number 3
Prepare to discuss your event planning experience in detail. Think of specific large-scale events you've organised, the challenges you faced, and how you overcame them. This will showcase your ability to handle logistics and coordinate effectively.
✨Tip Number 4
Demonstrate your adaptability by sharing examples of how you've successfully managed last-minute changes or shifting priorities in past roles. This will highlight your organisational skills and ability to thrive in a dynamic environment.
We think you need these skills to ace Executive Assistant (Hiring Immediately)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in executive support roles. Emphasise your skills in calendar management, travel coordination, and event planning, as these are crucial for the position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and attention to detail. Mention specific examples of how you've successfully managed executives' schedules or organised large events in the past.
Highlight Relevant Skills: In your application, clearly outline your proficiency with productivity tools like Slack, Asana, and Google Workspace. This will demonstrate your ability to adapt to the tech environment of the company.
Showcase Communication Abilities: Since exceptional communication skills are essential for this role, provide examples of how you've effectively communicated with both internal teams and external stakeholders in previous positions.
How to prepare for a job interview at Rac
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage calendars and coordinate meetings is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules or handled last-minute changes in previous roles.
✨Demonstrate Discretion and Professionalism
You'll be dealing with sensitive information, so it's important to convey your understanding of confidentiality. Share experiences where you had to handle confidential matters and how you ensured professionalism in those situations.
✨Familiarise Yourself with Productivity Tools
Since the role requires proficiency in tools like Slack, Asana, and Google Workspace, make sure to mention your experience with these platforms. If possible, prepare to discuss how you've used them to enhance efficiency in your past roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to adapt to changing priorities. Think of scenarios where you had to quickly adjust plans or manage unexpected challenges, and be ready to explain your thought process and actions.
