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- Tasks: Support project managers and teams with administrative tasks in a dynamic construction environment.
- Company: Join a leading construction firm dedicated to efficient project management and teamwork.
- Benefits: Enjoy flexible benefits, including health insurance, paid leave, and a 401K plan.
- Why this job: Gain hands-on experience in construction while developing valuable organisational and communication skills.
- Qualifications: High school diploma required; experience in administration or construction is a plus.
- Other info: Immediate hiring available; competitive pay between $20.00 to $22.00 per hour.
Job Description
About the Role:
We are seeking a highly organized and detail-oriented Construction Administrative Assistant to join our team. The ideal candidate will provide critical administrative support to our project managers, field crews, and office staff, ensuring the efficient and smooth operation of our construction projects. This role requires excellent communication skills, strong multitasking abilities, and a proactive approach to problem-solving within a fast-paced construction environment.
Key Responsibilities:
- Answering phone calls, directing inquiries, and greeting vendors and subcontractors
- Scheduling inspections, site visits, and internal/external meetings for project teams
- Organizing and scheduling construction project meetings, including taking and distributing detailed meeting minutes
- Assisting with job costing, invoice processing, purchase orders, and other bookkeeping tasks
- Preparing and managing construction-related documents such as RFIs, submittals, change orders, and project reports
- Creating and maintaining project filing systems (physical and digital), including permits and compliance documentation
- Coordinating deliveries, material orders, and logistics between field and office teams
- Assisting with bid packages, document tracking, and subcontractor communication
- Supporting the preparation and execution of project close-out documents
- Handling incoming and outgoing communications with clients, vendors, and subcontractors
- Providing overall administrative support to project managers and construction leadership
Qualifications:
- High school diploma or equivalent; coursework or certification in construction administration is a plus
- Proven experience as an administrative assistant, preferably in a construction or field services environment
- Proficiency in MS Office (Excel, Word, PowerPoint); familiarity with construction software (e.g., Procore, PlanGrid, Bluebeam, or similar) is a plus
- Strong time management skills with the ability to prioritize multiple tasks under tight deadlines
- Excellent organizational skills and attention to detail
- Strong problem-solving skills and a proactive mindset
- Excellent written and verbal communication skills
Pay Details: $20.00 to $22.00 per hour
Search managed by: Megan Clark
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Construction Administrative Assistant (Hiring Immediately) employer: Rac
Contact Detail:
Rac Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Construction Administrative Assistant (Hiring Immediately)
✨Tip Number 1
Familiarise yourself with construction terminology and processes. Understanding the basics of construction projects will help you communicate effectively with project managers and field crews, making you a more valuable candidate.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. Being able to demonstrate your ability to juggle various responsibilities will set you apart in a fast-paced environment.
✨Tip Number 3
If you have experience with construction software like Procore or PlanGrid, make sure to mention it. Familiarity with these tools can give you an edge, as they are commonly used in the industry for project management.
✨Tip Number 4
Network within the construction community. Attend local industry events or join online forums to connect with professionals in the field. Building relationships can lead to valuable insights and potential job opportunities.
We think you need these skills to ace Construction Administrative Assistant (Hiring Immediately)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly in construction or similar environments. Emphasise skills like organisation, communication, and multitasking that align with the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to handle the responsibilities listed in the job description, such as scheduling meetings or managing documents.
Highlight Relevant Skills: In your application, clearly outline your proficiency in MS Office and any construction software you are familiar with. Provide examples of how you've used these tools in past roles to improve efficiency or solve problems.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Construction Administrative Assistant role.
How to prepare for a job interview at Rac
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Construction Administrative Assistant. Familiarise yourself with tasks like scheduling inspections, managing documents, and supporting project managers. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritised tasks and maintained attention to detail, especially in a fast-paced environment.
✨Familiarise Yourself with Relevant Software
If you have experience with construction software like Procore or PlanGrid, be ready to discuss it. If not, do a bit of research on these tools and mention your proficiency in MS Office. Showing a willingness to learn new software can also impress your interviewers.
✨Prepare Questions for the Interviewers
Having thoughtful questions prepared shows your interest in the role and the company. Ask about the team dynamics, the types of projects you'll be working on, or how success is measured in this position. This not only helps you gauge if the job is right for you but also demonstrates your proactive approach.
