At a Glance
- Tasks: Manage HR activities, support employees, and ensure smooth processes in a fast-paced environment.
- Company: Join QVIS Lighting and Security, a leading provider in the industry with over 20 years of experience.
- Benefits: Enjoy a competitive salary, pension scheme, cycle to work, and generous holiday allowance.
- Other info: Dynamic office culture with opportunities for professional growth and company events.
- Why this job: Be the go-to person for HR queries and make a real difference in employee experiences.
- Qualifications: CIPD Level 3 and 3 years of HR experience required; strong communication and organisational skills essential.
The predicted salary is between 27000 - 28500 £ per year.
Location: PO3, Hilsea, Hampshire
Part time: 22.5 Hours per week
Contact Type: Permanent
Salary: £27,000 - £28,500/annum pro rata
About Us: QVIS Lighting and Security is an independently owned business based in Hilsea, Portsmouth, and is an industry leading provider of security and lighting products, sold through the electrical wholesale channel. QVIS is a well-established company with over 20 years’ experience with solid routes to market.
The Role: We are looking for an office based, part time HR Administrator: 9:00am – 5:30pm over 3 days. In this role, you will be managing a wide range of transactional HR activity across a fast paced environment. You will be the first point of contact for HR queries and will take responsibility for processing employee movements, calculating pay changes and managing high volumes of HR queries. Working within our busy HR department, you will work in accordance with legislation, best practice and company policies and procedures.
Main Responsibilities:
- Preparation and issuing of letters to administer changes to terms and conditions of employment
- Manage the offboarding process for all leavers. Ensure all relevant documentation is issued promptly, ensuring smooth and compliant exit process
- Act as a point of contact for payroll queries and update payroll to a strict monthly deadline with new starters & leavers, salary revisions, contract amendments, leaver notifications and sick leave
- Advise on HR queries such as maternity, paternity and support in some HR meetings
- Act as a key advocate for our HR information system PeopleHR, process updates in the system and run various reports. Champion usage to Line Managers and provide guidance to employees
- Provide advice and guidance on all HR policies and procedures and determine when to refer a query to the HR Manager
- Manage a large volume of employee and Manager queries ensuring a timely and accurate response
- Perform other key support tasks such as arranging formal meetings, events and filing
Skills & Experience:
- CIPD Level 3 qualification required
- At least 3 years previous experience of working in an HR function
- Applied knowledge of HR policies, procedures and transactional processes
- Excellent communication – approachable, professional and able to deliver clear guidance. It is essential to exercise duties with the highest level of discretion and confidentiality and work with empathy
- Exceptional attention to detail with a diligent and accurate approach to work
- Strong organisational and time management skills - ability to manage multiple tasks and prioritise own workload effectively to ensure all deadlines are met
- Proficiency in HR systems – experience with HR systems and other tools
- Strong numerical skills and confidence in applying pay rules and calculations
- Problem solving skills – ability to identify and resolve issues related to the life cycle of an employee, also analyse existing processes and suggest improvements where necessary
- Adaptability – ability to adapt to changing priorities and work effectively in a fast paced environment
- Ability to demonstrate effective teamwork, be open to change and have a high level of integrity and professionalism
- Proficient with Microsoft Office and quick to learn new systems including HR software
Benefits:
- Company Pension Scheme
- Cycle to Work Scheme
- Free onsite parking
- 24 Days Holiday (plus bank holidays)
- Company Events
- Birthday Vouchers
To submit your CV for this exciting HR Administrator opportunity, please press ‘Apply’ now and await further instructions.
HR Administrator in Portsmouth employer: Qvis Lighting & Security Ltd.
QVIS Lighting and Security is an excellent employer that values its family-oriented culture, providing a supportive environment for employees in Hilsea, Hampshire. With a focus on employee growth through training and development opportunities, the company also offers competitive benefits such as a pension scheme and a cycle to work scheme, making it an attractive place for those seeking meaningful and rewarding employment in the warehouse management sector.
Contact Details:
Qvis Lighting & Security Ltd. Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land HR Administrator in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR field, attend industry events, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for those interviews! Research QVIS Lighting and Security, understand their values, and think about how your experience aligns with their needs. Practise common HR scenarios you might face during the interview.
✨Tip Number 3
Showcase your skills! Bring examples of how you've handled HR queries or improved processes in previous roles. This will demonstrate your problem-solving abilities and attention to detail, which are key for the HR Administrator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team at QVIS.
We think you need these skills to ace HR Administrator in Portsmouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the HR Administrator role. Highlight your relevant experience, especially in managing HR queries and processing employee movements. We want to see how your skills match what we're looking for!
Showcase Your Skills:Don’t forget to showcase your organisational and time management skills. Mention any experience you have with HR systems like PeopleHR, as well as your attention to detail. We love seeing candidates who can juggle multiple tasks effectively!
Craft a Strong Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about HR and how you can contribute to our team. We appreciate a personal touch, so let your personality come through while keeping it professional.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Don’t miss out on this opportunity!
How to prepare for a job interview at Qvis Lighting & Security Ltd.
✨Know Your HR Basics
Make sure you brush up on your knowledge of HR policies and procedures. Since the role involves managing a wide range of HR queries, being able to discuss these confidently will show that you're well-prepared and understand the fundamentals.
✨Showcase Your Communication Skills
As an HR Administrator, you'll need to communicate effectively with employees and managers. Practice articulating your thoughts clearly and professionally. Consider preparing examples of how you've handled HR queries in the past to demonstrate your approachability and professionalism.
✨Demonstrate Attention to Detail
This role requires exceptional attention to detail, especially when processing employee movements and payroll updates. Bring along examples of your previous work where accuracy was crucial, and be ready to discuss how you ensure precision in your tasks.
✨Be Ready for Problem-Solving Scenarios
Prepare for questions that assess your problem-solving skills. Think of specific instances where you've identified issues in HR processes and how you suggested improvements. This will highlight your analytical abilities and adaptability in a fast-paced environment.
