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For Companies At a Glance
- Tasks: Manage HR activities, support employees, and ensure smooth processes in a fast-paced environment.
- Company: Join QVIS Lighting and Security, a leading provider with over 20 years of experience.
- Benefits: Enjoy a competitive salary, pension scheme, cycle to work, and 24 days holiday.
- Why this job: Be the go-to person for HR queries and make a real difference in employee experiences.
- Qualifications: CIPD Level 3 and 3 years of HR experience required.
- Other info: Dynamic team environment with opportunities for personal and professional growth.
The predicted salary is between 27000 - 28500 £ per year.
Location: PO3, Hilsea, Hampshire
Part time: 22.5 Hours per week
Contact Type: Permanent
Salary: £27,000 - £28,500 / annum pro rata
About Us
QVIS Lighting and Security is an independently owned business based in Hilsea, Portsmouth, and is an industry leading provider of security and lighting products, sold through the electrical wholesale channel. QVIS is a well-established company with over 20 years’ experience with solid routes to market.
The Role:
We are looking for an office based, part time HR Administrator: 9:00am – 5:30pm over 3 days. In this role, you will be managing a wide range of transactional HR activity across a fast paced environment. You will be the first point of contact for HR queries and will take responsibility for processing employee movements, calculating pay changes and managing high volumes of HR queries. Working within our busy HR department, you will work in accordance with legislation, best practice and company policies and procedures.
Main Responsibilities:
- Preparation and issuing of letters to administer changes to terms and conditions of employment
- Manage the offboarding process for all leavers. Ensure all relevant documentation is issued promptly, ensuring smooth and compliant exit process
- Act as a point of contact for payroll queries and update payroll to a strict monthly deadline with new starters & leavers, salary revisions, contract amendments, leaver notifications and sick leave
- Advise on HR queries such as maternity, paternity and support in some HR meetings
- Act as a key advocate for our HR information system PeopleHR, process updates in the system and run various reports. Champion usage to Line Managers and provide guidance to employees
- Provide advice and guidance on all HR policies and procedures and determine when to refer a query to the HR Manager
- Manage a large volume of employee and Manager queries ensuring a timely and accurate response
- Perform other key support tasks such as arranging formal meetings, events and filing
Skills & Experience:
- CIPD Level 3 qualification required
- At least 3 years previous experience of working in an HR function
- Applied knowledge of HR policies, procedures and transactional processes
- Excellent communication – approachable, professional and able to deliver clear guidance. It is essential to exercise duties with the highest level of discretion and confidentiality and work with empathy
- Exceptional attention to detail with a diligent and accurate approach to work
- Strong organisational and time management skills - ability to manage multiple tasks and prioritise own workload effectively to ensure all deadlines are met
- Proficiency in HR systems – experience with HR systems and other tools
- Strong numerical skills and confidence in applying pay rules and calculations
- Problem solving skills – ability to identify and resolve issues related to the life cycle of an employee, also analyse existing processes and suggest improvements where necessary
- Adaptability – ability to adapt to changing priorities and work effectively in a fast paced environment
- Ability to demonstrate effective teamwork, be open to change and have a high level of integrity and professionalism
- Proficient with Microsoft Office and quick to learn new systems including HR software
Benefits:
- Company Pension Scheme
- Cycle to Work Scheme
- Free onsite parking
- 24 Days Holiday (plus bank holidays)
- Company Events
- Birthday Vouchers
To submit your CV for this exciting HR Administrator opportunity, please press ‘Apply’ now and await further instructions.
HR Administrator in Portsmouth employer: Qvis Lighting & Security Ltd
Contact Detail:
Qvis Lighting & Security Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Administrator in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR field and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their HR practices and be ready to discuss how your experience aligns with their needs. This shows you're genuinely interested and can hit the ground running.
✨Tip Number 3
Practice common HR interview questions with a friend or in front of a mirror. This will help you articulate your thoughts clearly and confidently during the actual interview. Remember, confidence is key!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace HR Administrator in Portsmouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR Administrator role. Highlight your relevant experience, especially in managing HR queries and processing employee movements. We want to see how your skills match what we're looking for!
Showcase Your Communication Skills: Since you'll be the first point of contact for HR queries, it's crucial to demonstrate your excellent communication skills. Use clear and professional language in your application to show us you can deliver guidance effectively.
Highlight Your Attention to Detail: As an HR Administrator, attention to detail is key! Make sure to mention any experiences where you've had to manage multiple tasks accurately. We love seeing candidates who take pride in their work and can handle the nitty-gritty.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can't wait to hear from you!
How to prepare for a job interview at Qvis Lighting & Security Ltd
✨Know Your HR Stuff
Make sure you brush up on your HR policies and procedures before the interview. Familiarise yourself with common HR queries, especially around maternity and paternity leave, as well as the offboarding process. This will show that you're not just qualified but also genuinely interested in the role.
✨Showcase Your Communication Skills
As an HR Administrator, you'll need to communicate effectively with various stakeholders. During the interview, practice clear and concise communication. You might even want to prepare a few examples of how you've handled HR queries or resolved issues in the past to demonstrate your approachability and professionalism.
✨Demonstrate Attention to Detail
Given the nature of the role, attention to detail is crucial. Bring along examples of your work that highlight your accuracy, such as reports or documentation you've prepared. Mention specific instances where your diligence made a difference in your previous roles.
✨Be Ready for Problem-Solving Questions
Expect questions that assess your problem-solving skills. Think of scenarios where you've had to analyse processes or resolve employee-related issues. Prepare to discuss how you approached these challenges and what improvements you suggested, showcasing your adaptability in a fast-paced environment.
