At a Glance
- Tasks: Manage HR activities, support employees, and ensure smooth processes in a fast-paced environment.
- Company: Join QVIS Lighting and Security, a leading provider with over 20 years of experience.
- Benefits: Enjoy a competitive salary, pension scheme, cycle to work, and generous holiday allowance.
- Other info: Dynamic role with opportunities for professional growth and company events.
- Why this job: Be the go-to person for HR queries and make a real difference in employee experiences.
- Qualifications: CIPD Level 3 and 3 years of HR experience required.
Location: PO3, Hilsea, Hampshire
Part time: 22.5 Hours per week
Contact Type: Permanent
Salary: £27,000 - £28,500/annum pro rata
About Us: QVIS Lighting and Security is an independently owned business based in Hilsea, Portsmouth, and is an industry leading provider of security and lighting products, sold through the electrical wholesale channel. QVIS is a well-established company with over 20 years’ experience with solid routes to market.
The Role: We are looking for an office based, part time HR Administrator: 9:00am – 5:30pm over 3 days. In this role, you will be managing a wide range of transactional HR activity across a fast paced environment. You will be the first point of contact for HR queries and will take responsibility for processing employee movements, calculating pay changes and managing high volumes of HR queries. Working within our busy HR department, you will work in accordance with legislation, best practice and company policies and procedures.
Main Responsibilities:
- Preparation and issuing of letters to administer changes to terms and conditions of employment
- Manage the offboarding process for all leavers. Ensure all relevant documentation is issued promptly, ensuring smooth and compliant exit process
- Act as a point of contact for payroll queries and update payroll to a strict monthly deadline with new starters & leavers, salary revisions, contract amendments, leaver notifications and sick leave
- Advise on HR queries such as maternity, paternity and support in some HR meetings
- Act as a key advocate for our HR information system PeopleHR, process updates in the system and run various reports. Champion usage to Line Managers and provide guidance to employees
- Provide advice and guidance on all HR policies and procedures and determine when to refer a query to the HR Manager
- Manage a large volume of employee and Manager queries ensuring a timely and accurate response
- Perform other key support tasks such as arranging formal meetings, events and filing
Skills & Experience:
- CIPD Level 3 qualification required
- At least 3 years previous experience of working in an HR function
- Applied knowledge of HR policies, procedures and transactional processes
- Excellent communication – approachable, professional and able to deliver clear guidance. It is essential to exercise duties with the highest level of discretion and confidentiality and work with empathy
- Exceptional attention to detail with a diligent and accurate approach to work
- Strong organisational and time management skills - ability to manage multiple tasks and prioritise own workload effectively to ensure all deadlines are met
- Proficiency in HR systems – experience with HR systems and other tools
- Strong numerical skills and confidence in applying pay rules and calculations
- Problem solving skills – ability to identify and resolve issues related to the life cycle of an employee, also analyse existing processes and suggest improvements where necessary
- Adaptability – ability to adapt to changing priorities and work effectively in a fast paced environment
- Ability to demonstrate effective teamwork, be open to change and have a high level of integrity and professionalism
- Proficient with Microsoft Office and quick to learn new systems including HR software
Benefits:
- Company Pension Scheme
- Cycle to Work Scheme
- Free onsite parking
- 24 Days Holiday (plus bank holidays)
- Company Events
- Birthday Vouchers
To submit your CV for this exciting HR Administrator opportunity, please press ‘Apply’ now and await further instructions.
HR Administrator employer: Qvis Lighting & Security Ltd.
QVIS Lighting and Security is an excellent employer that values its family-oriented culture, providing a supportive environment for employees in Hilsea, Hampshire. With a focus on employee growth through training and development opportunities, the company also offers competitive benefits such as a pension scheme and a cycle to work scheme, making it an attractive place for those seeking meaningful and rewarding employment in the warehouse management sector.
Contact Details:
Qvis Lighting & Security Ltd. Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land HR Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR field and let them know you're on the lookout for opportunities. Sometimes, it's all about who you know, and a friendly nudge can lead to a great job!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you answer questions confidently and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common HR scenarios and questions you might face during interviews. Role-playing with a friend can help you articulate your thoughts better and make you feel more at ease when it’s your turn to shine.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace HR Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the HR Administrator role. Highlight your relevant experience, especially in managing HR queries and processing employee movements. We want to see how your skills match what we're looking for!
Showcase Your Communication Skills:Since you'll be the first point of contact for HR queries, it's crucial to demonstrate your excellent communication skills. Use clear and professional language in your application to show us you can deliver guidance effectively.
Highlight Your Attention to Detail:As an HR Administrator, attention to detail is key! Make sure to mention any experiences where you've had to manage multiple tasks accurately. We love seeing candidates who take pride in their work and can handle the nitty-gritty.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can't wait to hear from you!
How to prepare for a job interview at Qvis Lighting & Security Ltd.
✨Know Your HR Stuff
Make sure you brush up on HR policies and procedures before the interview. Familiarise yourself with common HR queries like maternity and paternity leave, as well as the offboarding process. This will show that you're not just qualified but also genuinely interested in the role.
✨Showcase Your Communication Skills
As an HR Administrator, you'll need to communicate effectively with employees and managers. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few examples of how you've handled HR queries in the past to demonstrate your approachability and professionalism.
✨Demonstrate Attention to Detail
In HR, accuracy is key. Bring along examples of your work that highlight your attention to detail, such as reports or documents you've prepared. During the interview, be ready to discuss how you ensure accuracy in your tasks, especially when it comes to payroll and employee documentation.
✨Be Ready for Problem-Solving Scenarios
Expect some situational questions that test your problem-solving skills. Think about challenges you've faced in previous HR roles and how you resolved them. This will help you showcase your ability to adapt and find solutions in a fast-paced environment, which is crucial for this position.
