At a Glance
- Tasks: Manage HR activities, support employees, and ensure smooth processes in a fast-paced environment.
- Company: Join QVIS Lighting and Security, a leading provider with over 20 years of experience.
- Benefits: Enjoy flexible hours, a company pension scheme, and free onsite parking.
- Other info: Dynamic office culture with opportunities for professional growth and development.
- Why this job: Be the go-to person for HR queries and make a real difference in employee experiences.
- Qualifications: 3+ years in HR, excellent communication, and strong organisational skills required.
The predicted salary is between 11.7 - 14.3 £ per hour.
Part time: 22.5 Hours per week - flexible working pattern would be considered.
Contract: Permanent - office based
About Us:
QVIS Lighting and Security is an independently owned business based in Hilsea, Portsmouth, and is an industry leading provider of security and lighting products, sold through the electrical wholesale channel. QVIS is a well-established company with over 20 years’ experience with solid routes to market.
The Role:
We are looking for an office based, part-time HR Administrator: 22.5 hours per week, office based. In this role, you will be managing a wide range of transactional HR activity across a fast-paced environment. You will be the first point of contact for HR queries and will take responsibility for processing employee movements, calculating pay changes and managing high volumes of HR queries.
Working within our busy HR department, you will work in accordance with legislation, best practice and company policies and procedures.
Main Responsibilities - HR Administrator:
- Preparation and issuing of letters to administer changes to terms and conditions of employment
- Manage the offboarding process for all leavers. Ensure all relevant documentation is issued promptly, ensuring smooth and compliant exit process
- Act as a point of contact for payroll queries and update payroll to a strict monthly deadline with new starters & leavers, salary revisions, contract amendments, leaver notifications and sick leave
- Advise on HR queries such as maternity, paternity and support in some HR meetings
- Act as a key advocate for our HR information system PeopleHR, process updates in the system and run various reports. Champion usage to Line Managers and provide guidance to employees
- Provide advice and guidance on all HR policies and procedures and determine when to refer a query to the HR Manager
- Manage a large volume of employee and Manager queries ensuring a timely and accurate response
- Perform other key support tasks such as arranging formal meetings, events and filing
Skills & Experience - HR Administrator:
- At least 3 years previous experience of working in an HR function
- Applied knowledge of HR policies, procedures and transactional processes
- Excellent communication – approachable, professional and able to deliver clear guidance. It is essential to exercise duties with the highest level of discretion and confidentiality and work with empathy
- Exceptional attention to detail with a diligent and accurate approach to work
- Strong organisational and time management skills - ability to manage multiple tasks and prioritise own workload effectively to ensure all deadlines are met
- Proficiency in HR systems – experience with HR systems and other tools
- Strong numerical skills and confidence in applying pay rules and calculations
- Problem solving skills – ability to identify and resolve issues related to the life cycle of an employee, also analyse existing processes and suggest improvements where necessary
- Adaptability – ability to adapt to changing priorities and work effectively in a fast paced environment
- Ability to demonstrate effective teamwork, be open to change and have a high level of integrity and professionalism
- Proficient with Microsoft Office and quick to learn new systems including HR software
Company Benefits:
- Company Pension Scheme
- Cycle to Work Scheme
- Free onsite parking
- Company Events
HR Administrator - Part-Time in Portsmouth employer: Qvis Lighting & Security Limited
At QVIS Lighting and Security, we pride ourselves on being an excellent employer, offering a supportive work culture that values teamwork and employee well-being. Located in the vibrant area of Hilsea, Portsmouth, our permanent Warehouse Operator role provides opportunities for personal growth and development, alongside a competitive salary and benefits package. Join us to be part of a dynamic team where your contributions are recognised and rewarded.
Contact Details:
Qvis Lighting & Security Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land HR Administrator - Part-Time in Portsmouth
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at Qvis Lighting & Security Limited.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from Qvis Lighting & Security Limited looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace HR Administrator - Part-Time in Portsmouth
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at Qvis Lighting & Security Limited, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to Qvis Lighting & Security Limited.
How to prepare for a job interview at Qvis Lighting & Security Limited
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to Qvis Lighting & Security Limited. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to Qvis Lighting & Security Limited. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
