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- Tasks: Support three Directors and twelve fee earners with admin tasks, diary management, and travel arrangements.
- Company: Join Quod, a top consultancy known for its professional and honest commercial advice.
- Benefits: Enjoy competitive salary, 28 days leave, private medical insurance, and flexible working options.
- Why this job: Be part of an employee-owned business that values diversity and promotes a collaborative culture.
- Qualifications: Strong interpersonal skills, proficiency in Microsoft Office, and excellent communication abilities required.
- Other info: We welcome applications from all backgrounds and support candidates needing adjustments.
The predicted salary is between 30000 - 42000 £ per year.
Quod is a highly regarded, independent consultancy working on some of the highest profile projects in the country. We pride ourselves on professionalism and providing honest commercial advice to achieve the right outcomes. In December 2021, Quod became an employee-owned business, placing the future in the hands of our employees. We are an equal opportunities employer and welcome applications from all suitably qualified persons.
We have an opportunity for an experienced PA to join our Business Support team in London, supporting three Directors and twelve fee earners.
What you will do:
- Provide administrative support for the three teams, including diary management and travel arrangements.
- Complete administrative tasks such as formatting documents, preparing PowerPoint presentations, managing expenses and timesheets.
- Format, compile, and deliver complex documents like Planning Statements or client reports.
- Manage invoicing, invoice trackers, WIP, and assist with debt management.
- Prepare bids, tenders, and marketing materials.
- Organize team events, business development activities, and client entertainment.
- Ensure accurate completion of daily admin tasks for billing purposes.
- Format Quod templates and compile PDFs.
- Collaborate with the Head of Marketing on Pre-qualification Questionnaires.
- Monitor conflict check emails and general inboxes, forwarding emails as needed.
- Order supplies and maintain stock levels.
- Support company CPDs with room bookings, IT setup, and refreshments.
- Assist other team members as needed, including covering leave and interacting with other business areas.
What we ask:
- Strong interpersonal skills, positive attitude, and collaborative approach.
- Proficiency in Microsoft Office and good PC skills.
- Excellent time management, prioritization, and organizational skills.
- High initiative, self-motivation, and team contribution.
- Thoroughness and accuracy in all tasks.
- Confidence in engaging with colleagues and clients at all levels.
- Excellent communication skills, both written and verbal.
- Knowledge of Adobe InDesign is preferred.
What we offer:
- Competitive salary and benefits.
- Pension scheme.
- 28 days annual leave plus public holidays.
- Post-probation benefits including discretionary bonus, private medical insurance, health cash plan, private GP, professional membership fees, interest-free travel loans, and cycle scheme.
We promote an inclusive culture and value diversity, believing it enhances our innovation and decision-making. We support flexible working, employee well-being, and are a Disability Confident employer. We encourage applications from all backgrounds and will support candidates with disabilities or long-term conditions requiring adjustments.
How to apply:
Interested candidates should complete the application form, submitting a CV and cover letter. All applications will be treated confidentially.
Reasonable adjustments:
If you require adjustments to apply, please contact the People Team at people.team@quod.com to discuss your needs.
Personal Assistant - Maternity cover employer: Quod Limited
Contact Detail:
Quod Limited Recruiting Team
people.team@quod.com
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant - Maternity cover
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly Microsoft Office and Adobe InDesign. Being able to demonstrate your proficiency in these applications during the interview can set you apart from other candidates.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects simultaneously. This could involve discussing your time management strategies or how you prioritise tasks effectively.
✨Tip Number 3
Research Quod and their recent projects to understand their values and work culture. This knowledge will help you tailor your responses in the interview and demonstrate your genuine interest in the company.
✨Tip Number 4
Prepare to discuss your interpersonal skills and how you've collaborated with teams in the past. Highlighting specific instances where you've contributed positively to team dynamics can illustrate your fit for the role.
We think you need these skills to ace Personal Assistant - Maternity cover
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of a Personal Assistant. Emphasise your skills in diary management, document formatting, and any experience with invoicing or managing expenses.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how your skills and experiences make you a great fit for supporting the Directors and fee earners at Quod.
Showcase Your Interpersonal Skills: Since strong interpersonal skills are crucial for this role, provide examples in your application that demonstrate your ability to communicate effectively and collaborate with colleagues and clients.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Personal Assistant.
How to prepare for a job interview at Quod Limited
✨Showcase Your Organisational Skills
As a Personal Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully handled diary management, travel arrangements, or document formatting in previous roles.
✨Highlight Your Communication Abilities
Excellent communication skills are crucial for this role. Be ready to discuss how you've effectively engaged with colleagues and clients at various levels, and consider sharing specific instances where your communication made a positive impact.
✨Demonstrate Proficiency in Microsoft Office
Since the job requires strong PC skills, ensure you can confidently discuss your experience with Microsoft Office applications. You might even want to prepare a quick demonstration of your skills if asked during the interview.
✨Emphasise Your Team Player Attitude
Quod values collaboration, so be prepared to talk about your experiences working within a team. Share examples that highlight your positive attitude and how you've contributed to team success in past positions.
