At a Glance
- Tasks: Support a busy office with admin tasks, client interactions, and operational support.
- Company: Professional services firm in North West London with a dynamic work environment.
- Benefits: Full-time role with opportunities for growth and development.
- Other info: Ideal for proactive individuals looking to thrive in a collaborative setting.
- Why this job: Join a vibrant team and make a difference in client support and office management.
- Qualifications: Strong organisational skills and a professional phone manner; experience in admin preferred.
The predicted salary is between 25000 - 30000 £ per year.
We are looking for a proactive and organised Administrator to support the day-to-day running of a busy professional services office. This is a varied role, ideal for someone who enjoys a mix of administration, client interaction, and operational support.
Key Responsibilities
- Office Administrative Support (Daily)
- Managing incoming/outgoing post and deliveries
- Answering and forwarding calls, dealing with client enquiries
- Preparing cover letters for various departments
- Following up with clients on accounts packs
- Contacting HMRC and Companies House as required
- Scanning and saving documents accurately
- Monitoring office supplies and stationery
- General ad-hoc office administration
- Front of House Office Management
- Booking visitors and greeting clients
- Supporting with meeting arrangements (tea/coffee preparation)
- Preparing lunch lists and maintaining kitchen areas
- Managing office tidiness (dishwasher, bins when required)
- Ordering office refreshments
- Document Workflow Management
- Managing paperwork in/out for accounts jobs
- Guiding clients on accessing documents via online portals
- Ensuring documents are organised and centrally stored
- Monthly Tasks
- Downloading VAT statements and updating internal trackers
- Monitoring year-end processes and chasing clients
- Sending course/webinar communications
- Client Onboarding (Preferred Experience)
- Preparing clearance letters (individuals, companies, audit)
- Assisting with risk questionnaires
- Preparing engagement letters and agent authorisations
- Supporting with KYC checks
- Company Secretarial Support (Desirable)
- Preparing company structures and invoices
- Filing confirmation statements
- Updating fee schedules
- Preparing and submitting documents to Companies House / HMRC
- Supporting with VAT registrations/deregistrations
- Client follow-ups and general secretarial admin
- Finance Support (Future Development)
- Xero reconciliations
- Raising invoices
- Supporting with banking (cash/cheque deposits)
- Checking onboarding fees
Key Skills Experience
- Strong organisational and time management skills
- Confident communicator with a professional phone manner
- High attention to detail
- Proactive and willing to support across different areas
- Experience in an accountancy or professional services environment (desirable)
- Familiarity with HMRC, Companies House, or similar processes (advantageous)
Location
North West London (office-based role)
Receptionist employer: Quinton Bryson
Join a dynamic and supportive team in North West London, where your role as a Receptionist will be pivotal in ensuring the smooth operation of our professional services office. We pride ourselves on fostering a collaborative work culture that values employee growth, offering opportunities for skill development and career advancement. With a focus on client interaction and operational support, you will enjoy a varied and rewarding work environment, complemented by competitive benefits and a commitment to maintaining a positive workplace atmosphere.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent news. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 3
Dress the part! Make sure your outfit is professional and appropriate for the office environment. First impressions matter, so looking sharp can give you an edge over other candidates.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you fresh in their minds. Plus, it’s a great opportunity to reiterate your interest in the role.
We think you need these skills to ace Receptionist
Some tips for your application 🫡
Tailor Your Cover Letter:Make sure to customise your cover letter for the Receptionist role. Highlight your organisational skills and any relevant experience in client interaction or office administration. We want to see how you can bring your unique flair to our busy professional services office!
Show Off Your Communication Skills:Since this role involves a lot of client interaction, it's crucial to demonstrate your confident communication style. Use clear and professional language in your application, and don’t forget to mention any experience you have with phone calls or client enquiries.
Highlight Your Attention to Detail:We love candidates who pay attention to the little things! Make sure to showcase any experiences where your high attention to detail made a difference, whether it’s managing paperwork or ensuring office supplies are stocked. This will show us you’re the right fit for our team.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Quinton Bryson
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist in a professional services office. Familiarise yourself with tasks like managing post, handling client enquiries, and supporting office management. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and keep everything running smoothly, especially in a busy environment.
✨Practice Your Communication Skills
As a Receptionist, you'll be the first point of contact for clients, so it's crucial to convey professionalism and confidence. Practice answering common interview questions out loud, focusing on your tone and clarity. You might even want to role-play with a friend to get comfortable with client interaction scenarios.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
