At a Glance
- Tasks: Coordinate daily transport operations and support contract mobilisation.
- Company: Join a trusted logistics partner known for innovation and excellence.
- Benefits: Full-time role with opportunities for growth and development.
- Other info: Fast-paced environment with potential for career advancement.
- Why this job: Be part of a dynamic team making transport solutions seamless and efficient.
- Qualifications: Experience in admin or logistics, strong organisational skills, and confident communication.
The predicted salary is between 30000 - 40000 £ per year.
ATL is a trusted logistics partner specialising in streamlined supply chains, efficient warehousing, and seamless transport solutions for businesses across multiple industries. Our commitment to operational excellence, innovative technology, and personalised service is what sets us apart. We are now looking for a Transport Operations Administrator to support the successful day-to-day delivery of a new dedicated transport contract. This is a newly created role, offering the opportunity to play a key part in contract mobilisation, workforce coordination, transport administration, and operational communication.
The Role
As Transport Operations Administrator, you will provide essential support to the transport team by helping to coordinate daily resource requirements, agency bookings, assessments, inductions, onboarding activity, vehicle information, and operational records. You will work closely with the Contract Lead, agency partners, drivers, internal departments, customers, and the wider transport operation to help ensure shifts are covered, information is accurate, and the contract runs smoothly. This role is well suited to someone who is organised, detail-focused, confident communicating with different teams, and comfortable working in a fast-moving operational environment.
Key Responsibilities
- Support the Contract Lead with the daily administration of the dedicated transport contract.
- Maintain accurate trackers covering driver requirements, vehicle requirements, agency bookings, attendance, availability, onboarding status, and outstanding actions.
- Update daily and weekly records to reflect changing driver and vehicle needs.
- Liaise with agency partners regarding bookings, attendance, amendments, cancellations, availability, and general workforce queries.
- Track agency worker status, including assessments, inductions, documentation, and readiness to work.
- Coordinate assessments, inductions, onboarding sessions, site briefings, and contract-related briefings for drivers and agency workers.
- Share joining instructions, timings, location details, document requirements, and contact information with attendees.
- Maintain records of assessment outcomes, induction attendance, compliance status, outstanding actions, and follow-up requirements.
- Support the tracking of vehicle requirements, availability, defects, downtime, substitutions, shortages, and related concerns.
- Liaise with Fleet, Transport, Maintenance, HR, Training, Compliance, Health and Safety, Operations, and other internal teams as required.
- Support the preparation of reports, summaries, updates, invoice checks, timesheet queries, purchase orders, and audit-ready records.
- Escalate gaps, missing information, delays, attendance issues, vehicle concerns, or compliance risks to the Contract Lead.
- Help develop clear administrative processes, trackers, communication flows, and contract support routines as the operation becomes established.
Requirements
- Previous experience in an administrative, operational support, transport, logistics, recruitment coordination, workforce coordination, or contract support role.
- Experience working with agency labour, booking processes, onboarding, assessments, inductions, or attendance records would be advantageous.
- Experience in transport, logistics, fleet, warehousing, distribution, or a similar operational environment would be beneficial.
- Strong organisational skills with the ability to manage multiple tasks and changing priorities.
- Good attention to detail and accuracy when maintaining records, trackers, and systems.
- Confident communicator with the ability to liaise professionally with agencies and internal departments.
- Able to work independently while supporting a wider operational team.
- Comfortable working in a role that may develop as the contract grows.
Transport Operations Administrator employer: QUINTESSENTIAL BRANDS UK GROUP LTD
At ATL, we pride ourselves on being a leading logistics partner that values operational excellence and innovation. As a Transport Operations Administrator, you will thrive in a dynamic work culture that encourages collaboration and personal growth, with ample opportunities to develop your skills in a supportive environment. Our commitment to employee well-being is reflected in our comprehensive benefits package and the chance to be part of a dedicated team driving success in a fast-paced industry.
Contact Details:
QUINTESSENTIAL BRANDS UK GROUP LTD Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Transport Operations Administrator
✨Connect with Local Logistic Groups
Dive into local transportation and logistics groups on platforms like Facebook or LinkedIn. Show up to their meetups if you can – it's a great way to network with industry pros who can share insights, job openings, or even refer you to their own company.
✨Get Behind the Wheel of Job Boards
Look for job boards specific to transportation and logistics, like Logistics Job Site or TransportJobs. These platforms often have listings that you won’t find on general job boards, so they’re worth checking out regularly!
✨Leverage Internships & Graduate Schemes
Many companies in transportation and logistics offer graduate schemes and internships that can pave the way to full-time positions. Don't shy away from applying; even a short stint can make a solid impact on your CV and get your foot in the door at companies like QUINTESSENTIAL BRANDS UK GROUP LTD.
✨Apply Directly with Us!
When you find openings at great companies, make sure to apply directly through our website. It not only shows your initiative but also helps us to help you get noticed by QUINTESSENTIAL BRANDS UK GROUP LTD. Every application gets us one step closer to landing that full-time gig!
We think you need these skills to ace Transport Operations Administrator
Some tips for your application 🫡
Show Off Your Experience:When you're applying for a role in the transportation and logistics sector at QUINTESSENTIAL BRANDS UK GROUP LTD, make sure to highlight any relevant experience. Whether it's moving goods, coordinating schedules, or using transportation management software, give us the lowdown on your past gigs. It'll paint a clearer picture of what you're capable of!
Quantify Your Achievements:Numbers speak volumes in logistics! If you've optimised routes, reduced delivery times, or improved customer satisfaction, mention those incredible stats in your CV. This gives us concrete evidence of your impact and showcases your problem-solving skills.
Tailor That Cover Letter:Your cover letter should be more than just a formality—let it breathe your personality and passion for logistics! Explain why you're excited about the role at QUINTESSENTIAL BRANDS UK GROUP LTD and how you can contribute to our team. Don't forget to tie in specific skills or experiences that relate to the job description.
Research and Reflect:Before you hit 'submit,' spend some time digging into QUINTESSENTIAL BRANDS UK GROUP LTD. Understand our mission, values, and the specific challenges in the logistics industry. This will help you craft a targeted application that shows you truly want to be part of our crew, setting you apart from the rest!
How to prepare for a job interview at QUINTESSENTIAL BRANDS UK GROUP LTD
✨Know Your Logistics Basics
Get familiar with the key principles of transportation and logistics, like supply chain management, inventory control, and route optimisation. You might get asked practical questions about how to improve efficiency, so brush up on your problem-solving skills and be prepared to discuss any relevant software tools you've used.
✨Prepare for Scenario-Based Questions
In logistics, employers love to gauge how you'd handle real-life situations. Expect scenario-based questions where you’ll need to demonstrate your decision-making skills, like how to manage delays or coordinate shipments during a crisis. Practise outlining your thought process clearly and logically.
✨Highlight Your Teamwork Experience
Full-time roles in logistics often require collaboration with various teams, so don't forget to showcase your teamwork experience. Think of examples where you've used communication and collaboration to ensure smooth operations, and get ready to elaborate on how you can facilitate teamwork in a busy environment like at QUINTESSENTIAL BRANDS UK GROUP LTD.
✨Show Off Your Attention to Detail
In our world of logistics, missing a small detail can lead to big problems. Be prepared to discuss instances where your attention to detail saved the day, whether it was engaging with clients, managing documentation, or tracking shipments accurately. This will help demonstrate how you can be a reliable asset to QUINTESSENTIAL BRANDS UK GROUP LTD.
