Workplace Services Project Manager in Southampton

Quilter plc is a leading wealth management business, helping to enable brighter financial futures for every generation. Quilter oversees £157.4 billion in customer investments (as of August 2026). It has an adviser and customer offering spanning financial advice, investment platforms, multi-asset investment solutions, and discretionary fund management.

The Workplace Project Manager will play a key role in the successful delivery of Security & Property projects across Quilter, taking ownership of small to medium-sized projects and ensuring they are delivered safely, effectively and in line with agreed scope, budget, timelines, governance standards and stakeholder expectations.

Key Responsibilities:

• Lead the end-to-end delivery of small to medium-sized projects, including workspace improvements, facilities management changes, refurbishments, compliance activity and business-led property initiatives.
• Develop and manage project plans (scope, timelines, dependencies, deliverables).
• Ensure adherence to governance, approvals and controls.
• Coordinate resources and prioritise across competing demands.
• Track performance against plan, proactively managing variances.

Programme Support (Larger Initiatives):

• Act as the internal Quilter contact for larger projects where an external project manager, cost consultant, contractor or specialist supplier is appointed.
• Coordinate internal stakeholders, governance inputs, business requirements, approvals and reporting to ensure externally managed projects remain aligned to Quilter priorities and decision-making timelines.
• Provide assurance on progress, risks and dependencies into programme forums and/or via your line manager.

Reporting, MI & Governance:

• Produce high-quality MI including RAG status, milestones, financials, risks and issues.
• Maintain central project tracking tools and dashboards.
• Contribute to governance forums and leadership reporting.
• Ensure delivery aligns to governance standards, supporting transparency and auditability.

Budget Management & Financial Control:

• Manage project budgets (forecasting, tracking, variance analysis).
• Monitor spend vs approvals, escalating risks early.
• Drive cost efficiency and value-for-money outcomes.

Risk & Issue Management:

• Identify, assess and manage delivery risks and issues.
• Maintain and track risk/issue logs with clear mitigations.
• Escalate material risks and support resolution via governance.
• Ensure alignment to risk frameworks and control requirements.

Stakeholder Management & Communication:

• Build strong cross-functional relationships (Property, Ops, IT, Finance, Procurement, suppliers).
• Develop and deliver clear communication plans.
• Provide concise, tailored updates to all audiences.
• Facilitate meetings and decision-making sessions to ensure alignment.

Continuous Improvement & Standards:

• Drive consistent delivery through tools, templates and best practice.
• Identify and implement efficiency improvements.
• Contribute to governance frameworks and reporting standards.
• Promote a culture of accountability, resilience and continuous improvement.

About You:

You will be an organised, proactive and confident project professional who can bring structure, pace and clarity to delivery. You will be comfortable managing multiple small to medium-sized projects directly, while also acting as the internal lead and point of contact for larger property or refurbishment projects delivered through external project managers, cost consultants and specialist partners.

Key Requirements:

• Project management qualification is essential, such as PRINCE2, APM, PMP or equivalent.
• Strong project management experience is required, ideally gained within property, facilities management, workplace, refurbishment or operational environments; however, broader project delivery experience will also be considered.
• Proven ability to manage multiple concurrent projects with competing priorities.
• Sound understanding of financial management, including budgets and forecasting.
• Experience operating within structured governance frameworks, including reporting and MI production.
• Excellent stakeholder management and communication skills, with the ability to influence and engage at all levels.
• Demonstrated ability to identify, assess, and proactively manage risks within a regulated environment.

Inclusion & Diversity:

We value diversity and strive to promote inclusivity in all aspects of our culture. We believe in equal opportunities for all, ensuring that no applicant encounters less favourable treatment based on anything but their skills, qualifications, experience, and potential.

Core Benefits:

• Holiday: 182 hours (26 days)
• Quilter Incentive Scheme: All employees are eligible to participate in incentive scheme, to incentivise business performance and their contribution.
• Pension Scheme: A non-contributory company pension scheme that can be boosted through personal contributions.
• Private Medical Insurance: Single cover as standard with options to increase cover to include your partner or children.
• Life Assurance: 4x your salary.
• Income Protection: 75% of salary, less state benefits, payable after 26 weeks of absence.
• Healthcare Cash Plan: Jersey employees only.

In addition to our core benefits, we offer a range of flexible benefits to UK employees that you can choose from and pay for conveniently via a salary deduction.

Flexible Working:

We believe our workplace needs to work for you, so we offer an environment where you can balance a successful career with your commitments and interests outside of work.

Our promise to you:

We are committed to treating all our job applicants fairly and with respect. Our people come from all kinds of backgrounds and have a wide range of expertise, so we welcome your application regardless of your beliefs, culture, gender identity, ethnicity, sexual orientation and or disability.