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- Tasks: Provide secretarial support to the Commercial Property department and manage client communications.
- Company: Established law firm in Chichester with a supportive team environment.
- Benefits: Flexible part-time hours, professional development opportunities, and a friendly workplace culture.
- Why this job: Join a dynamic team and enhance your organisational skills while making a real impact.
- Qualifications: 5 GCSEs at A-C grade, including English; experience in a similar role preferred.
- Other info: Great opportunity for career growth in a busy, collaborative setting.
The predicted salary is between 1300 - 1600 £ per month.
Part time Legal Secretary – Commercial Property
As a Legal Secretary in the team, you will provide secretarial, organisational and communication support to the Commercial Property department. Based in Chichester, the client is a well-established law firm.
Description
- Providing full generic secretarial support to fee earners, as required, including preparing correspondence and documents through fast and accurate audio-typing and word processing.
- Providing enhanced support to their fee earner and being confident and willing to use own initiative.
- Preparing transactional documents and amending documents using track changes and preparing clean copy documents from previously track changed documents.
- Administering both manual and electronic filing daily.
- Closing, storing and retrieving client files.
- Dealing with title deeds including; requesting title deeds from lenders, scheduling deeds and arranging storage and retrieval of title deeds in accordance with office procedures.
- Preparing mail and enclosures for dispatch.
- Obtaining copy documents and office copy entries from the Land Registry using their online portal.
- Making appointments and arranging meetings; including liaising with reception staff to organise facilities such as rooms and refreshments, and maintaining an up-to-date diary for his/her fee earner(s).
- Attending clients, both in person and on the telephone, and providing such support in a professional and friendly manner in keeping with the Company’s standards for client care.
- Ensuring that all telephone calls are answered promptly and messages passed on immediately.
- Contributing as a team member including providing support to other secretaries as required.
Profile
- You understand the importance of attention to detail and are well and truly committed to delivering a great service.
- You enjoy working in a busy team and have the ability to work under pressure and to deadlines.
- You’re naturally organised and can prioritise effectively.
- You understand the importance of client care and enjoy liaising with clients.
- You also have a very confident telephone manner and enjoy being busy.
You should have:
- Experience of working in a similar role
- Previous experience of using case management systems (desirable)
- 5 GCSEs at A-C grade (or equivalent), including English
Part Time Secretary - Commercial Property in Chichester employer: Quest Recruitment Ltd
Contact Detail:
Quest Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Secretary - Commercial Property in Chichester
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, especially those who work in commercial property. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Practice your interview skills! Get a mate to throw some common questions your way, and don’t forget to highlight your attention to detail and organisational skills. We want you to shine when it comes to showcasing your experience!
✨Tip Number 3
Be proactive! If you see a firm you’d love to work for, don’t wait for them to post a job. Send them a cheeky email expressing your interest and attach your CV. You never know what might come of it!
✨Tip Number 4
Apply through our website! It’s super easy and ensures your application gets seen by the right people. Plus, we’re always on the lookout for talented individuals like you to join our team!
We think you need these skills to ace Part Time Secretary - Commercial Property in Chichester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of a Legal Secretary in Commercial Property. Highlight relevant experience and skills that match the job description, like your audio-typing speed or your familiarity with case management systems.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the team. Mention your attention to detail and how you thrive in busy environments, just like we do at StudySmarter.
Showcase Your Communication Skills: Since this role involves a lot of client interaction, make sure to demonstrate your excellent communication skills in your application. Whether it's through your writing style or mentioning past experiences, let us see how you connect with clients!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Quest Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Part Time Secretary in Commercial Property. Familiarise yourself with tasks like audio-typing, document preparation, and client communication. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss how you manage your time and prioritise tasks. Share specific examples from your past experiences where you successfully handled multiple responsibilities under pressure. This will highlight your ability to thrive in a busy team environment.
✨Demonstrate Attention to Detail
Since attention to detail is crucial for this role, prepare to discuss how you ensure accuracy in your work. Bring up instances where your meticulous nature helped avoid mistakes or improved efficiency. This will reassure the interviewers that you can handle important documents and client files with care.
✨Practice Your Communication Skills
As you'll be liaising with clients and colleagues, it's essential to convey your confidence and professionalism. Practice answering common interview questions out loud, focusing on clear and friendly communication. This will help you feel more at ease during the actual interview and leave a positive impression.
