At a Glance
- Tasks: Support the Procurement Team with data management, reporting, and supplier administration.
- Company: Join a dynamic team in Brackley with opportunities for growth.
- Benefits: Competitive salary, flexible hours, and potential for hybrid working.
- Other info: Great opportunity for career development in a supportive environment.
- Why this job: Perfect for those who love data and want to make an impact in procurement.
- Qualifications: Strong Excel skills and attention to detail are essential.
The predicted salary is between 30000 - 30000 £ per year.
Location: Brackley
Contract: 3-month fixed-term contract, with potential for extension
Salary: £28,000 - £30,000 per annum
Hours: 8:00am - 5:00pm, Monday to Friday (some flexibility available)
Working Pattern: Office-based initially, with 12 days hybrid working available once fully trained and established in the role.
The Role: We are currently recruiting for a Procurement Administrator to join a busy Procurement Team in Brackley on a 3-month fixed-term contract, with the potential for the position to be extended. This is a varied administrative and analytical role, supporting the Procurement Team with supplier management, pricing, financial reporting, KPI tracking and general procurement processes. The successful candidate will need to be highly confident using Excel, including creating basic formulas, manipulating data and producing reports. Previous experience working with procurement, finance, data or ERP systems would be advantageous.
Key Responsibilities:
- Support the Procurement Team with validating savings and inflation figures for month-end and financial reporting
- Track and report on KPIs across the procurement and P2P process
- Assist with financial reporting, invoices and payment requests
- Maintain and update supplier pricing and inventory information
- Maintain current catalogues and implement new catalogues on Oracle
- Keep Blanket Purchase Agreements up to date
- Set up, maintain and end-date Contract Purchase Agreements and Blanket Purchase Agreements
- Support with removing expired supplier/item codes and adding new codes
- Process manual payment requests and support invoice-related administration
- Set up, categorise and qualify new suppliers
- Review and qualify the existing supplier base and report on results
- Support the Procurement Team with tenders and other administrative tasks
- Monitor and maintain the Procurement mailbox
- Provide support and training to new requisitioners
- Maintain training information and records
- Produce and maintain reports using Excel
- Complete general administrative and ad hoc procurement tasks as required
Excel & Data Requirements:
- Strong Excel skills are essential
- Confident working with spreadsheets and large volumes of data
- Able to create and use basic Excel formulas
- Comfortable manipulating, checking and analysing data
- Experience creating reports and tracking KPIs
- High level of accuracy and attention to detail
- Able to work with financial information, invoices and pricing data
Requirements:
- Essential:
- Strong Excel skills, including basic formula creation
- Excellent attention to detail
- Experience with report building and data administration
- Strong organisational skills
- Ability to manage workload with minimal supervision
- Excellent communication skills
- Confident building relationships across different departments
- Positive, proactive and resilient approach
- Comfortable working independently and as part of a team
- Desirable:
- Previous experience using Oracle or another ERP system
- Procurement or purchasing experience
- Experience working with financial reporting or invoices
- Strong analytical skills
- Experience tracking KPIs or business performance data
What We're Looking For:
The ideal candidate will be organised, analytical and confident working with data, with excellent attention to detail and the ability to manage multiple tasks at once. You will need to be comfortable taking your own initiative, communicating with people at all levels of the business and working closely with different teams. A proactive attitude and willingness to learn are essential. This is a great opportunity for someone with strong administration, Excel, procurement, finance or data experience looking for a 3-month fixed-term opportunity with the potential for extension and hybrid working once established in the role.
Procurement Administrator in Northampton employer: Quest Employment
Quest Employment is an outstanding employer, offering Warehouse Operatives in Islip a stable work environment with fixed AM or PM shifts that ensure consistency in your schedule. With competitive pay rates, enhanced weekend overtime, and a supportive team culture, employees benefit from comprehensive training and clear career progression opportunities, all while enjoying excellent on-site facilities like a subsidised canteen and gym.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Administrator in Northampton
✨Get Involved in Local Procurement Meetups
Join local procurement and purchasing groups on platforms like Meetup or Eventbrite. These gatherings are great for networking with industry professionals, sharing insights, and potentially hearing about temporary roles that might not be widely advertised!
✨Seasonal Hiring Cycles are Your Friend!
Keep an eye on seasonal trends in procurement, as many companies ramp up hiring during certain times of the year – especially around end-of-financial-year periods when budgets are being utilised. Be proactive and reach out to companies directly during these windows.
✨Leverage Online Platforms for Temporary Roles
Don’t forget to browse specific job boards dedicated to temporary positions, such as Reed or Indeed. You can filter your search for procurement roles and set up alerts for when new jobs pop up, so you can apply immediately!
✨Showcase Your Skills on Professional Networks
Create short case studies or posts on LinkedIn showcasing your procurement experience or interesting projects you've tackled. This not only builds your visibility but can also attract recruiters looking for temporary talent like you!
We think you need these skills to ace Procurement Administrator in Northampton
Some tips for your application 🫡
Showcase Relevant Experience:When applying for a temporary role in procurement-purchasing, it's crucial to highlight any relevant experience you have. Mention specific tasks like negotiating contracts, managing supplier relationships, or optimising inventory. This will show Quest Employment that you can hit the ground running!
Keep it Concise and Impactful:For a temporary role, we recommend keeping your CV and cover letter concise. Focus on key achievements that showcase your procurement skills and any immediate impact you’ve made in past roles. Use bullet points for clarity—this way, Quest Employment can quickly grasp your capabilities!
Include Relevant Certifications:If you’ve got any certifications that are relevant to procurement, like CIPS (Chartered Institute of Purchasing and Supply), don’t forget to mention them! This adds extra weight to your application and shows Quest Employment that you're serious about your professional development.
Emphasise Flexibility and Availability:Since this is a temporary position, make sure to emphasise your availability and flexibility in your cover letter. Let Quest Employment know when you can start and that you’re ready to adapt to their needs, making your application even more appealing!
How to prepare for a job interview at Quest Employment
✨Know Your Procurement Basics
Brush up on key procurement concepts and terms, like 'total cost of ownership' and 'supplier relationships'. We want to impress them with our knowledge! Being able to talk fluently about relevant techniques and tools specific to the procurement field will definitely lend credibility.
✨Prepare for Scenario-Based Questions
In a purchasing role, you might get thrown some real-world scenarios to assess how you’d handle supplier negotiations or cost-saving strategies. Be ready to demonstrate your problem-solving skills! Practising how you'd tackle these situations in advance will help us shine during the interview.
✨Highlight Your Flexibility and Adaptability
Since it’s a temporary role, emphasise how you can quickly adapt to new processes and environments. Share examples of past experiences where you’ve tackled new challenges with ease, showing they can rely on us to hit the ground running and contribute immediately!
✨Show Off Your Tech Savvy
Being well-versed in procurement software like SAP or Coupa can set us apart from other candidates. If you've got experience with these tools, be sure to mention it! Having a handle on data analysis and reporting will also demonstrate our capability to leverage technology effectively in procurement.
