Facilities Coordinator in Coventry

This isn’t the “grab a screwdriver and fix a leaky tap” kind of facilities role. If you’re picturing yourself wandering around with a toolbox looking heroic — this isn’t that job. If, however, you’re the kind of person who:

• Knows exactly who to call when something breaks
• Can juggle contractors, compliance, and chaos without breaking a sweat
• Gets a weird sense of satisfaction from a perfectly organised spreadsheet

What’s the gig? You’ll be the brains behind the building. Not fixing things yourself - but making sure everything gets done:

• Managing contractors (the good, the bad, and the occasionally late)
• Keeping compliance watertight (think H&S, inspections, service records)
• Owning schedules, systems, and processes so nothing slips through the cracks
• Being the calm in the “the dock door’s not working” storm
• Keeping the site safe, clean, functional, and running like clockwork

In short: you make everything work… without lifting a spanner.

What you’ll actually do day-to-day:

• Coordinate maintenance, suppliers and service partners
• Track compliance (legionella, fire systems, emergency lighting, etc.)
• Make sure paperwork is done, filed, chased, and actually completed
• Keep an eye on costs and spot smarter ways of doing things
• Communicate with everyone from contractors to senior stakeholders
• Jump on issues before they become problems

It’s less “fix it” and more “make sure it never becomes a crisis.”

Who we are looking for:

• We’re not after a traditional “Facilities Manager.” We want someone sharper.
• Is ridiculously organised (colour-coded optional, but encouraged)
• Loves process, structure, and keeping things on track
• Is confident speaking to contractors and stakeholders
• Can manage multiple moving parts without dropping any
• Has a proactive, “I’ve already sorted it” mindset
• Is digitally savvy — this is not a pen-and-paper setup

Bonus points if you’ve got:

• Health & Safety awareness or background
• Experience coordinating suppliers, compliance, or operations
• A knack for spotting problems before they land

Experience in facilities? Helpful. Essential? Not really. If you’ve got the organisation and mindset — we can teach the rest.

What’s it like?

• Modern, forward-thinking environment (no “old school” facilities here)
• Structured systems already in place — you’re not starting from scratch
• Supportive wider team across multiple sites
• A role where you can genuinely grow and develop
• Adults treated like adults (no micromanagement nonsense)

Why this role stands out:

• This is one of those roles that people underestimate… until they realise:
• You’re at the centre of everything
• You influence how smoothly the entire operation runs
• You become the go-to person everyone relies on

And when you’re good at it? You’re indispensable.

In a nutshell, if you’re:

• Organised
• Proactive
• A natural coordinator
• Calm under pressure
• Looking for a role with real impact

…you’ll absolutely love this.