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- Tasks: Provide efficient secretarial support to medical teams and ensure smooth patient care.
- Company: Join a forward-thinking hospital with a focus on kindness and community spirit.
- Benefits: Flexible working, NHS pension, free counselling, and instant wage access through Wagestream.
- Why this job: Be part of a digital transformation in healthcare and make a real difference.
- Qualifications: Strong communication skills and proficiency in typing; knowledge of medical terminology is a plus.
- Other info: Exciting career growth opportunities in a supportive and inclusive environment.
The predicted salary is between 24000 - 36000 £ per year.
Overview
Team QEH have an exciting opportunity for a dedicated individual to join our Medical Secretariat Team. We are looking for an Assistant Medical Secretary to provide secretarial assistance to PA\’s, Senior Medical Secretaries and Consultants. There is potential for progression within the Secretariat. Previous secretarial experience is desirable but not essential for this post. Note: When sufficient qualified applicants have been received this post will be closed; as part of your role you will liaise with other colleagues in the team to contribute to the smooth running of the department.
Responsibilities
- Provide secretarial assistance to PA\’s, Senior Medical Secretaries and Consultants.
- Be well organized and able to deal with the public efficiently and politely.
- Use the Patient Centre information system in accordance with Trust procedures in a timely way to assist in co-ordination of care pathways (training will be given).
- Work to a very high standard.
- Admin & Clerical staff may be required to act as Loggists for a major incident.
- All staff should be computer literate as part of becoming more digitally mature.
- Contribute to the smooth running of the department by liaising with other colleagues in the team.
Qualifications and requirements
- Previous secretarial experience is desirable but not essential for this post.
- Previous typing/word processing skills are essential for this post.
- Ability to liaise with the public and stay well organised.
About the organisation and benefits
There has never been a more exciting time to join TeamQEH. We are building a new state-of-the-art hospital and undertaking a major digital transformation. Our new electronic patient record (EPR) will replace paper-based patient records from 2026 and will lead to better, safer, joined-up care at The Queen Elizabeth Hospital and beyond. At The QEH we provide a comprehensive range of specialist, acute, obstetrics and community-based services to around 331,000 people across west and north Norfolk, North Cambs and South Lincs. We uphold values of kindness, wellness and fairness and strive for continuous quality improvement. We recently demonstrated this in our 2024 CQC maternity inspection rating our services as \\\’Good\\\’. We are a place to learn and grow through recognised learning and apprenticeships, recognise and reward our 4,000 staff and volunteers, and pride ourselves on a community atmosphere and positive team spirit. We have approx. 530 beds across 33 wards and have newly built education and training facilities, a range of modern award-winning centres alongside a talented team of people ready to give you a warm welcome. We love working here and think you will too.
- Flexible working opportunities
- Free counselling service
- NHS Pension scheme
- Access to Wagestream – an app-based service that provides instant earned wage access
- Support and advice for staff affected by either Peri-Menopause or Menopause
- Opportunity to join Staff Networks including: Armed Forces, REACH (Race, Ethnicity and Culture Heritage), Disability and LGBTQ+ networks. We are committed to being a menopause friendly employer.
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Assistant Medical Secretary employer: Queen Elizabeth Hospital
Contact Detail:
Queen Elizabeth Hospital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Medical Secretary
✨Tip Number 1
Get to know the team! Before your interview, do a bit of research on the specialty teams you'll be working with. Understanding their roles and how you can support them will show you're genuinely interested and ready to jump in.
✨Tip Number 2
Practice your communication skills! Since good communication is key for this role, try role-playing common scenarios you might face. This will help you feel more confident when interacting with patients and clinicians during the interview.
✨Tip Number 3
Show off your tech skills! Brush up on your computer literacy and any specific software mentioned in the job description. Being able to demonstrate your proficiency in word processing and audio typing will definitely give you an edge.
✨Tip Number 4
Apply through our website! We love seeing applications come directly from our site. It shows you're keen on joining TeamQEH and helps us keep track of your application easily. Plus, you might find some extra tips and resources there!
We think you need these skills to ace Assistant Medical Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Assistant Medical Secretary role. Highlight your administrative skills, experience with medical terminology, and any relevant secretarial support you've provided in the past. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about joining TeamQEH and how your skills align with our values of kindness, wellness, and fairness. Keep it concise but impactful – we love a good story!
Show Off Your Communication Skills: Since good communication is key for this role, make sure your application reflects that. Use clear and professional language, and don’t forget to proofread for any typos or errors. We appreciate attention to detail!
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s the best way to ensure your application gets to us directly, and you’ll find all the info you need about the role there too. Let’s get started on this exciting journey together!
How to prepare for a job interview at Queen Elizabeth Hospital
✨Know Your Medical Terminology
Brush up on your medical terminology before the interview. Being familiar with common terms will not only impress the interviewers but also show that you're serious about the role and understand the environment you'll be working in.
✨Demonstrate Your Communication Skills
Since good communication is essential for this role, prepare examples of how you've effectively communicated in previous positions. Think about times when you had to liaise with different teams or handle difficult situations with the public.
✨Show Off Your Tech Savvy
With the shift towards digital records, it's crucial to highlight your computer literacy. Be ready to discuss your experience with word processing, audio typing, and any relevant software you've used. If you have experience with electronic patient records, make sure to mention it!
✨Be Organised and Proactive
As an Assistant Medical Secretary, organisation is key. Prepare to talk about how you manage your time and tasks efficiently. You might even want to bring a planner or a digital tool you use to stay organised as a visual aid during the interview.
