At a Glance
- Tasks: Provide secretarial support to medical teams and ensure smooth department operations.
- Company: Join the Queen Elizabeth Hospital, a forward-thinking NHS Foundation Trust.
- Benefits: Flexible working, free counselling, and access to staff networks for support.
- Other info: Exciting opportunities for growth in a supportive team environment.
- Why this job: Be part of a transformative healthcare journey and make a real difference.
- Qualifications: GCSEs in literacy and numeracy; audio typing skills preferred.
The predicted salary is between 23735 - 29009 £ per year.
The Medical Secretary team are looking for a driven individual to join the team. In this role you will provide secretarial assistance to Senior Medical Secretaries/Consultants/nursing staff at Band 3 level. You will also liaise with other colleagues in the team to contribute to the smooth running of the department. You will be well organised and used to dealing with the public efficiently and politely. Excellent word processing/fast, accurate typing is essential for this post. Knowledge of audio typing (analogue and digital) and medical terminology is desirable.
Main duties of the job:
- The post holder will provide an efficient, confidential and reliable service to specialty teams.
- This will include administrative and secretarial support to enable the provision of patient care and specialty services.
- Good communication skills essential to ensure a proficient, high quality service for patients and clinicians.
- The post-holder will be expected to work as part of a Specialist Team and will report to the Senior Medical Secretary/PA and Medical Secretary Manager.
Qualifications/Training and Professional Development:
- Educated to GCSE grade C or above (or equivalent) in literacy and numeracy.
- NVQ level 3 in administration or equivalent experience or RSA level III or able to demonstrate equivalent skill (proficient and accurate audio typing skills (minimum 60 wpm).
- IT capable to ensure proficient use of hospital computer systems.
Experience:
- Experience of using Microsoft Word.
- Experience of working in a team.
- Experience with audio typing in a secretarial setting.
- Previous secretarial experience in a hospital/medical office environment.
- IT experience of Microsoft Office packages.
Skills, abilities, and knowledge:
- Ability to prioritise and meet deadlines.
- Good written and verbal communication skills with a good command and understanding of English, punctuation and grammar.
- Good interpersonal skills for dealing with people internal and external to the organisation.
- Demonstrate an understanding of customer/patient care/ability to work with sensitive and confidential information.
- Ability to work flexibly within a team.
- Medical terminology knowledge.
- Knowledge and understanding of the Data Protection Act.
Applications are welcome from anyone who meets the criteria specified in the person specification regardless of age, gender, disability, race, ethnicity, religion, belief, sexual orientation or other personal circumstances. Only those applicants who demonstrate in the application form how they meet the criteria in the person specification will be shortlisted for interview.
We offer our staff a wide range of benefits and support including:
- Flexible working opportunities.
- Free counselling service.
- Access to Stream - an app-based service that provides instant earned wage access.
- Support and advice for staff affected by either Perimenopause or Menopause.
- Opportunity to join our Staff Networks which include Armed Forces, REACH (Race, Ethnicity and Culture Heritage), Disability and LGBTQ+ networks.
Please note due to high volume of applications for some posts, this post may close before the displayed closing date. We recommend that you apply for this role as soon as possible.
Assistant Medical Secretary employer: Queen Elizabeth Hospital King’s Lynn
The Queen Elizabeth Hospital King's Lynn is an exceptional employer, offering a supportive and community-focused work environment where staff are valued and encouraged to grow. With a commitment to continuous improvement and innovative healthcare solutions, employees benefit from flexible working opportunities, access to professional development, and a range of support services, including networks for diverse communities. Join us in making a meaningful impact on patient care while being part of a team that prioritises kindness, wellness, and fairness.
Contact Details:
Queen Elizabeth Hospital King’s Lynn Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Medical Secretary
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Queen Elizabeth Hospital King’s Lynn.
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Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Queen Elizabeth Hospital King’s Lynn.
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When you find roles that excite you, especially at places like Queen Elizabeth Hospital King’s Lynn, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Assistant Medical Secretary
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Queen Elizabeth Hospital King’s Lynn.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Queen Elizabeth Hospital King’s Lynn.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Queen Elizabeth Hospital King’s Lynn. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Queen Elizabeth Hospital King’s Lynn. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Queen Elizabeth Hospital King’s Lynn
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Queen Elizabeth Hospital King’s Lynn’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
