At a Glance
- Tasks: Support personal development activities and help students achieve their goals.
- Company: Join a vibrant college dedicated to inclusive education.
- Benefits: Flexible hours, competitive salary, and access to wellness programmes.
- Other info: Be part of a supportive team with excellent career growth opportunities.
- Why this job: Make a real difference in students' lives while developing your own skills.
- Qualifications: Level 2 qualification in English and Maths; good IT and communication skills.
The predicted salary is between 15730 - 15730 £ per year.
The role provides administrative support to the Personal Development area at QAC, including Work Experience, Careers and Next Steps, PSHE, Student Voice, Collaborations and Citizenship, and Preparation for Adulthood activity, as directed by the Assistant Principal – Personal Development.
The postholder will support the effective organisation, recording and communication of Personal Development activity, helping to maintain accurate systems, efficient administrative processes and consistent records across the College.
Key Responsibilities
- Provide administrative support for Personal Development activities, events and projects, as directed by the Assistant Principal – Personal Development.
- Support the preparation of registers, resources, letters, forms, booking information and event documentation.
- Assist with organising meetings, events, workshops, assemblies, employer encounters, student voice activities and other Personal Development opportunities.
- Support communication with staff, students, families, employers and external partners where required and as directed.
- Collate information, feedback and evidence provided by relevant staff to support reporting, audits and quality processes.
- Maintain organised electronic folders and shared resources linked to Personal Development activity.
- Support the AP PD with follow-up actions, reminders and administrative checks linked to planned activity.
Administrative Support to the Assistant Principal – Personal Development
- Provide administrative support to the Assistant Principal – Personal Development.
- Support meeting administration, including preparing agendas, taking minutes and maintaining action notes where required.
- Support the organisation of Personal Development calendars, key dates and activity schedules.
- Prepare documents, reports, briefing notes and information summaries as directed.
- Maintain action logs and support follow-up of agreed administrative tasks.
- Support the collation of information required for self-assessment, quality improvement, audits and reporting.
Data, Systems and Tracking
- Support the maintenance of Personal Development records, trackers and evidence systems, as directed by the Assistant Principal – Personal Development.
- Assist with data entry, checking, filing and collation of information across Personal Development areas.
- Support the preparation of routine summaries, reports and evidence packs using information provided by relevant staff.
- Identify missing or incomplete administrative information and follow up with relevant staff where requested.
- Maintain clear and organised electronic filing and shared evidence systems.
Team and Operational Support
- Respond to routine administrative enquiries and direct queries to the appropriate member of staff.
- Work collaboratively with curriculum, support and wider college teams.
- Support the organisation of shared calendars, key dates and activity schedules linked to Personal Development.
- Undertake additional administrative duties linked to Personal Development, as reasonably directed by the Assistant Principal – Personal Development.
Safeguarding
As part of our commitment to safeguarding, we will carry out an online search of all shortlisted candidates. This search may enable us to identify any incidents or issues that have happened, and publicly available for review online, which we may wish to explore with you in further detail during the interview process. As part of your application we have asked you to provide the account names, usernames and/or handles for any social media platform that you use, as well as the names of any websites that you own, post on, or contribute to. A Google search will also be conducted. These checks will only be conducted if you are shortlisted for interview.
We are deeply committed to safeguarding and promoting the welfare of children and young people, and we expect all staff and volunteers to share this commitment. All required pre-employment checks will be undertaken, and offers of employment are subject to satisfactory outcomes.
Skills, Knowledge and Expertise
- Minimum Level 2 qualification, or equivalent, in English and Maths.
- Good IT skills, including Microsoft Office programmes.
- Willingness to undertake further training relevant to the role.
- Sound administrative and organisational skills.
- Ability to maintain accurate records, trackers and electronic filing systems.
- Good attention to detail and accuracy.
- Ability to prioritise tasks and work to deadlines.
- Good written and verbal communication skills.
- Ability to communicate professionally with staff, students, families, employers and external partners.
Benefits
Are you passionate about making a difference to the lives of students with special educational needs? Do you thrive in an inclusive and supportive academic environment? If so, we want YOU to join our team.
QAC has dealt with a period of swift growth and academic improvement and this is your opportunity to become part of a vibrant College that is moving forward and making a real difference to the lives and futures of our students.
Queen Alexandra Charity offers you the chance to have a positive impact as you join a committed group of colleagues in ensuring that all students achieve their aims and aspirations. We are dedicated to providing exceptional education and support to students with diverse learning needs and life experiences.
Our benefits include:
- Access to on site car parking
- Use of QAC Fitness Centre (subject to opening hours)
- Cycle to Work Scheme (Salary Sacrifice)
- 24/7 Employee Assistance Programme Helpline (BHSF)
- Access to Education Support Free Helpline for Teachers & Education Staff
- QAC Mental Health First Aiders & activities to support health and wellbeing
- BHSF Benefits Package including Healthcare Plans, discounted shopping/services
- Annual Flu vaccination/voucher
- Access to other benefit/discount schemes (which may be subject to charge)
- Health and Wellbeing Services (Occupational Health/Counselling)
- Free Tea/Coffee and Staff Room facilities
- Dining Room facilities with hot/cold food
- Additional discretionary concessionary/closure days as part of leave entitlement
- Reward and Recognition Policy – Living the Values Awards (team & individual) and long service
- Enhanced/Occupational paid leave e.g. maternity/paternity (subject to qualifying criteria)
- Occupational sick pay (based on length of service)
- On site wellbeing activities (e.g. yoga, meditation)
- Support for training/ CPD (either by way of study leave and/or funding)
- Flexible working arrangements including Flexible Working Policy Agreements, Time Off in Lieu (TOIL) in prior agreement with line manager.
Personal Development Administrator employer: Queen Alexandra College
As a Positive Behaviour & Engagement Officer at our college in Harborne, Birmingham, you will join a supportive and collaborative environment dedicated to fostering student engagement and wellbeing. We offer a range of benefits including access to fitness facilities, flexible working arrangements, and comprehensive health support, all while promoting a culture of continuous professional development. Our commitment to safeguarding and person-centred approaches ensures that you will be part of a team that values empathy, respect, and the growth of both students and staff.
