Personal Development Administrator in Birmingham

Salary Pro-rata for 22 hrs: £15,730 per annum actual salary

Hours Per Week: 22 Hours

Weeks per year: 52 Weeks

Contract: Permanent / Part Time

Flexible working arrangement between 3 and 4 days

Job Purpose

The role provides administrative support to the Personal Development area at QAC, including Work Experience, Careers and Next Steps, PSHE, Student Voice, Collaborations and Citizenship, and Preparation for Adulthood activity, as directed by the Assistant Principal – Personal Development. The postholder will support the effective organisation, recording and communication of Personal Development activity, helping to maintain accurate systems, efficient administrative processes and consistent records across the College.

Key Responsibilities

• Provide administrative support for Personal Development activities, events and projects, as directed by the Assistant Principal – Personal Development.
• Support the preparation of registers, resources, letters, forms, booking information and event documentation.
• Assist with organising meetings, events, workshops, assemblies, employer encounters, student voice activities and other Personal Development opportunities.
• Support communication with staff, students, families, employers and external partners where required and as directed.
• Collate information, feedback and evidence provided by relevant staff to support reporting, audits and quality processes.
• Maintain organised electronic folders and shared resources linked to Personal Development activity.
• Support the AP PD with follow-up actions, reminders and administrative checks linked to planned activity.

Administrative Support to the Assistant Principal – Personal Development

• Provide administrative support to the Assistant Principal – Personal Development.
• Support meeting administration, including preparing agendas, taking minutes and maintaining action notes where required.
• Support the organisation of Personal Development calendars, key dates and activity schedules.
• Prepare documents, reports, briefing notes and information summaries as directed.
• Maintain action logs and support follow-up of agreed administrative tasks.
• Support the collation of information required for self-assessment, quality improvement, audits and reporting.

Data, Systems and Tracking

• Support the maintenance of Personal Development records, trackers and evidence systems, as directed by the Assistant Principal – Personal Development.
• Assist with data entry, checking, filing and collation of information across Personal Development areas.
• Support the preparation of routine summaries, reports and evidence packs using information provided by relevant staff.
• Identify missing or incomplete administrative information and follow up with relevant staff where requested.
• Maintain clear and organised electronic filing and shared evidence systems.

Team and Operational Support

• Respond to routine administrative enquiries and direct queries to the appropriate member of staff.
• Work collaboratively with curriculum, support and wider college teams.
• Support the organisation of shared calendars, key dates and activity schedules linked to Personal Development.
• Undertake additional administrative duties linked to Personal Development, as reasonably directed by the Assistant Principal – Personal Development.

Skills, Knowledge and Expertise

Essential Criteria:

• Minimum Level 2 qualification, or equivalent, in English and Maths.
• Good IT skills, including Microsoft Office programmes.
• Willingness to undertake further training relevant to the role.
• Sound administrative and organisational skills.
• Ability to maintain accurate records, trackers and electronic filing systems.
• Good attention to detail and accuracy.
• Ability to prioritise tasks and work to deadlines.
• Good written and verbal communication skills.
• Ability to communicate professionally with staff, students, families, employers and external partners.

Benefits

Are you passionate about making a difference to the lives of students with special educational needs? Do you thrive in an inclusive and supportive academic environment? If so, we want YOU to join our team. QAC has dealt with a period of swift growth and academic improvement and this is your opportunity to become part of a vibrant College that is moving forward and making a real difference to the lives and futures of our students. Queen Alexandra Charity offers you the chance to have a positive impact as you join a committed group of colleagues in ensuring that all students achieve their aims and aspirations. We are dedicated to providing exceptional education and support to students with diverse learning needs and life experiences. Our specialist setting fosters an inclusive community where every student is valued, supported, and empowered to reach their full potential. QAC offers a vibrant, varied and enriching educational experience for both residential and day students. Our curriculum aims to maximise adult life, independence and work opportunities for all students. Class sizes are designed to meet specific needs and support levels are high.

Joining our supportive team, you will have the opportunity to:

• Work closely with students with SEN to achieve their goals
• Make a difference to the educational experience of young people
• Be a voice for students and staff in specialist education
• Foster a positive and inclusive learning environment, promoting academic growth, self-development and self-confidence
• Develop your own skills, aspirations and progress your career.

Our benefits include:

• Access to on site car parking
• Use of QAC Fitness Centre (subject to opening hours)
• Cycle to Work Scheme (Salary Sacrifice)
• 24/7 Employee Assistance Programme Helpline (BHSF)
• Access to Education Support Free Helpline for Teachers & Education Staff
• QAC Mental Health First Aiders & activities to support health and wellbeing
• BHSF Benefits Package including Healthcare Plans, discounted shopping/services
• Annual Flu vaccination/voucher
• Access to other benefit/discount schemes (which may be subject to charge) e.g. Blue Light Card, TOTUM (NUS), Charity Worker Discounts, Discounts for Teachers
• Dell Advantage programme - a free programme that offers savings to students, parents and all staff at QAC - up to 20% off.
• Health and Wellbeing Services (Occupational Health/Counselling)
• Free Tea/Coffee and Staff Room facilities
• Dining Room facilities with hot/cold food (free meal provided for those supporting students at mealtimes)
• Additional discretionary concessionary/closure days as part of leave entitlement (including closure over Christmas/New Year period)
• Reward and Recognition Policy – Living the Values Awards (team & individual) and long service
• Enhanced/Occupational paid leave e.g. maternity/paternity (subject to qualifying criteria)
• Occupational sick pay (based on length of service)
• On site wellbeing activities (e.g. yoga, meditation)
• Support for training/ CPD (either by way of study leave and/or funding)
• Flexible working arrangements including Flexible Working Policy Agreements, Time Off in Lieu (TOIL) in prior agreement with line manager.

This list is not exhaustive and may be subject to review and/or change.