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- Tasks: Manage school reception, support finance processes, and provide general administrative support.
- Company: Quay View School, dedicated to supporting children with autism and mental health needs.
- Benefits: Competitive salary, exclusive discounts, free parking, and ongoing training opportunities.
- Why this job: Make a real difference in students' lives while developing your career in a supportive environment.
- Qualifications: Confident in Microsoft Office, strong communication skills, and ability to multitask under pressure.
- Other info: Join a collaborative team committed to safeguarding and promoting student welfare.
The predicted salary is between 13 - 16 £ per hour.
Quay View School are recruiting for a part-time Administrator to join our busy and professional administration team. This role will be 2 days per week to be completed on a Thursday and Friday. Quay View School (Bere Alston) specialises in providing education for children and young people aged 7-19 with autism (ASD) and social, emotional, mental health (SEMH) related conditions, including trauma and attachment. The safeguarding and wellbeing of our students is paramount; along with encouragement to achieve their full potential.
As part of Aspris Children's Services, we are immensely proud of the career pathway and training we can offer you. We ask that you can demonstrate the values needed for a role, transferable skills and life experience and in return we will give you all the training and support you need to progress. Above all, we provide a supportive and collaborative working environment where you can flourish in your career and feel incredibly rewarded by helping those who need it most.
Note: Aspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with Disclosure & Barring Service and at least 2 references which cover the last 3 years; for all our services we will request references from where you have worked with either Children or Vulnerable Adults.
Responsibilities
- Managing the school reception, including welcoming visitors, answering the telephone and dealing with enquiries in a helpful manner.
- Recording student attendance accurately and completing welfare calls to parents/carers where required.
- Supporting finance processes, including inputting invoices, tracking and coding purchases and maintaining cost control spreadsheets.
- Raising BACS requests and following the correct approval procedures.
- Raising orders and goods receipting.
- Providing general administrative support to the wider school community.
- Ensuring a welcoming first point of contact for staff, students, parents and visitors as part of the day-to-day running of the school office.
- Working in a busy environment with a solution-focused mindset and the ability to prioritise competing deadlines in a professional manner.
Qualifications and Skills
- Confident in Microsoft Office, particularly Word and Excel.
- A good working knowledge of finance reporting and the ability to accurately track, code and report school expenditure.
- Strong written and verbal communication skills.
- Able to multitask and remain calm under pressure.
- Professional, approachable and reliable.
Salary, Benefits and Perks
- Exclusive access to reward and discount scheme
- Comprehensive induction
- Blue Light Card
- Free parking if needed
- Commitment to your ongoing training and career progression
- Paid for enhanced DBS
- Wellbeing support
Administrative Assistant in Yelverton employer: Quay View School
Contact Detail:
Quay View School Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Yelverton
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to Quay View School. A friendly chat can open doors and give you insights that might just land you the job.
✨Tip Number 2
Prepare for the interview by researching the school’s values and mission. Show us how your skills align with our commitment to safeguarding and supporting students with autism and SEMH needs.
✨Tip Number 3
Practice your communication skills! As an Administrative Assistant, you'll be the first point of contact. We want to see you shine in conveying information clearly and professionally.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administrative Assistant in Yelverton
Some tips for your application 🫡
Show Your Passion: When writing your application, let us see your enthusiasm for working with children and young people, especially those with autism and SEMH needs. Share any relevant experiences or values that align with our mission at Quay View School.
Tailor Your CV: Make sure your CV highlights the skills and experiences that are most relevant to the Administrative Assistant role. Focus on your proficiency in Microsoft Office, finance processes, and any previous administrative roles you've held.
Be Clear and Concise: Keep your application straightforward and to the point. Use clear language and avoid jargon. We want to understand your qualifications and experiences without having to sift through unnecessary details.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Quay View School
✨Know the School's Values
Before your interview, take some time to research Quay View School and understand their values, especially around safeguarding and supporting students with autism and SEMH conditions. This will help you align your answers with what they prioritise and show that you're genuinely interested in their mission.
✨Showcase Your Multitasking Skills
As an Administrative Assistant, you'll need to juggle various tasks. Prepare examples from your past experiences where you've successfully managed multiple responsibilities at once. This could be anything from handling reception duties while managing finance processes or dealing with enquiries under pressure.
✨Demonstrate Your Communication Skills
Strong written and verbal communication is key for this role. Be ready to discuss how you've effectively communicated with different stakeholders in previous jobs. You might even want to prepare a brief example of how you handled a challenging situation with a parent or colleague.
✨Prepare Questions About Training and Support
Quay View School emphasises ongoing training and career progression. Think of insightful questions to ask about the training opportunities available. This shows that you're not only interested in the role but also in growing within the organisation and contributing positively to the team.
