At a Glance
- Tasks: Be the friendly face of our office while managing admin and finance tasks.
- Company: Join Quartzelec, a dynamic company with a focus on innovation and teamwork.
- Benefits: Enjoy a supportive work environment with opportunities for growth and development.
- Other info: Perfect for those who thrive in a busy, multi-functional office setting.
- Why this job: Make a real difference in a role that combines variety and responsibility.
- Qualifications: Previous reception or admin experience and strong organisational skills are essential.
The predicted salary is between 25000 - 25989 £ per year.
We are looking for a highly organised and professional Reception & Business Support Administrator to join our team in Rugby. This is a dynamic, multi-functional role combining front-of-house responsibilities with wider administrative and finance support. You will play a key role in ensuring the smooth day-to-day running of the office, supporting business operations, and maintaining a welcoming and efficient environment for visitors, employees, and stakeholders. This role is particularly important in supporting increased operational activity linked to major projects. You will work across reception, administration, and transactional finance, making this an ideal opportunity for someone who enjoys variety and responsibility.
Key Responsibilities
- Act as the first point of contact for visitors, contractors, and stakeholders
- Deliver a professional and welcoming reception service
- Manage reception operations, including opening and closing procedures
- Handle incoming calls, emails, and enquiries effectively
- Manage visitor sign-in, site security procedures, and PPE/pass allocation
- Provide general administrative support including filing, document control, and record keeping
- Manage incoming/outgoing mail and courier services
- Maintain office records, document systems, and archives
- Order office supplies, stationery, and consumables
- Raise and process purchase orders in line with company procedures
- Support invoice processing (matching, checking, resolving queries)
- Assist with supplier statement checks and reconciliations
- Process employee expenses accurately in line with policy
- Collect and input timesheets for payroll and project reporting
- Support facilities and health & safety processes
- Maintain compliance records including insurance and certifications
- Assist with tracking training and compliance requirements
- Promote a safe and well-maintained office environment
Previous experience
- Experience in a reception and/or administrative role
- Experience supporting finance or transactional processes (POs, invoices, expenses, timesheets)
- Strong organisational and time management skills
- Excellent communication and interpersonal skills
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Experience within engineering, construction, or project-based environments
- Familiarity with finance or ERP systems
- Experience supporting payroll or timesheet processes
- Experience working in a multi-functional office
Reception & Business Support Administrator in Rugby employer: Quartzelec
Quartzelec is an excellent employer that fosters a dynamic and supportive work culture in Rugby, where employees are encouraged to grow and develop their skills. With a focus on collaboration and operational excellence, the company offers a variety of responsibilities that keep the role engaging, alongside opportunities for professional development and training. Employees benefit from a welcoming environment that prioritises safety and well-being, making it an ideal place for those seeking meaningful and rewarding employment.
