At a Glance
- Tasks: Be the friendly face of our office while managing admin and finance tasks.
- Company: Join Quartzelec, a dynamic company with a focus on innovation and teamwork.
- Benefits: Enjoy a supportive work environment with opportunities for growth and development.
- Other info: Great chance to work in a multi-functional team and enhance your career.
- Why this job: Perfect for those who thrive in varied roles and love making a difference.
- Qualifications: Experience in reception or admin, strong organisational skills, and Microsoft Office proficiency.
The predicted salary is between 25000 - 30000 £ per year.
We are looking for a highly organised and professional Reception & Business Support Administrator to join our team in Rugby. This is a dynamic, multi-functional role combining front-of-house responsibilities with wider administrative and finance support. You will play a key role in ensuring the smooth day-to-day running of the office, supporting business operations, and maintaining a welcoming and efficient environment for visitors, employees, and stakeholders. This role is particularly important in supporting increased operational activity linked to major projects. You will work across reception, administration, and transactional finance, making this an ideal opportunity for someone who enjoys variety and responsibility.
Key Responsibilities
- Act as the first point of contact for visitors, contractors, and stakeholders
- Deliver a professional and welcoming reception service
- Manage reception operations, including opening and closing procedures
- Handle incoming calls, emails, and enquiries effectively
- Manage visitor sign-in, site security procedures, and PPE/pass allocation
- Provide general administrative support including filing, document control, and record keeping
- Manage incoming/outgoing mail and courier services
- Maintain office records, document systems, and archives
- Order office supplies, stationery, and consumables
- Raise and process purchase orders in line with company procedures
- Support invoice processing (matching, checking, resolving queries)
- Assist with supplier statement checks and reconciliations
- Process employee expenses accurately in line with policy
- Collect and input timesheets for payroll and project reporting
- Support facilities and health & safety processes
- Maintain compliance records including insurance and certifications
- Assist with tracking training and compliance requirements
- Promote a safe and well-maintained office environment
Previous experience
- Experience in a reception and/or administrative role
- Experience supporting finance or transactional processes (POs, invoices, expenses, timesheets)
- Strong organisational and time management skills
- Excellent communication and interpersonal skills
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Experience within engineering, construction, or project-based environments
- Familiarity with finance or ERP systems
- Experience supporting payroll or timesheet processes
- Experience working in a multi-functional office
If you are interested in applying for this role please send your CV and letter of application explaining how you meet the requirements of the role.
Reception & Business Support Administrator in Rugby employer: Quartzelec Ltd
Quartzelec is an exceptional employer located in Rugby, offering a vibrant work culture that values professionalism and teamwork. Employees benefit from a dynamic environment with opportunities for personal and professional growth, particularly in supporting major projects within the engineering and construction sectors. With a commitment to employee well-being and a focus on maintaining a welcoming office atmosphere, Quartzelec stands out as a rewarding place to build a meaningful career.
StudySmarter Expert Advice🤫
We think this is how you could land Reception & Business Support Administrator in Rugby
✨Tip Number 1
First things first, make sure you know the company inside out. Research Quartzelec and understand their values, projects, and culture. This will help you tailor your approach and show them you're genuinely interested in being part of their team.
✨Tip Number 2
When you get that interview, don’t just prepare answers to common questions. Think about how your previous experience aligns with the role's responsibilities. Be ready to share specific examples of how you've handled reception duties or administrative tasks in the past.
✨Tip Number 3
Dress the part! As a Reception & Business Support Administrator, you'll be the face of the company. Make sure you present yourself professionally. A smart appearance can make a great first impression on your interviewers.
✨Tip Number 4
Finally, don’t forget to follow up after your interview. A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision!
We think you need these skills to ace Reception & Business Support Administrator in Rugby
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Reception & Business Support Administrator role. Highlight your organisational skills and any relevant experience in reception or administrative roles to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain how your background aligns with the key responsibilities mentioned in the job description. Be specific about your experience with finance processes and your ability to maintain a welcoming environment.
Show Off Your Communication Skills:Since this role involves a lot of interaction with visitors and stakeholders, make sure your written application showcases your excellent communication skills. Keep your language clear and professional, but don’t be afraid to let your personality shine through!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at Quartzelec Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Reception & Business Support Administrator. Familiarise yourself with front-of-house duties, administrative tasks, and finance support. This will help you demonstrate how your skills align with the job requirements.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and maintain efficiency in a busy environment.
✨Practice Your Communication Skills
As the first point of contact for visitors and stakeholders, excellent communication is key. Practice answering common interview questions clearly and confidently. You might even want to role-play with a friend to get comfortable with articulating your thoughts.
✨Familiarise Yourself with Relevant Software
Proficiency in Microsoft Office and any finance or ERP systems is crucial for this position. Brush up on your skills in Word, Excel, and Outlook, and if possible, review any specific software mentioned in the job description. Being able to discuss your experience with these tools will give you an edge.
