At a Glance
- Tasks: Gather and analyse business requirements, support product delivery, and ensure smooth communication.
- Company: Join QuantumLoopAI, a fast-growing healthtech company revolutionising service delivery with AI.
- Benefits: Competitive salary, potential share options, and professional development opportunities.
- Other info: Fully remote role with flexible start date and a collaborative team culture.
- Why this job: Gain hands-on experience in a dynamic AI startup and make a real impact.
- Qualifications: 0-2 years in business analysis or project coordination; strong communication skills required.
The predicted salary is between 25000 - 32000 € per year.
ABOUT QUANTUMLOOPAI
QuantumLoopAI is one of the UK's fastest-growing healthtech companies. Our AI-powered platform, EMMA, is used by hundreds of organisations across the UK to manage communications, automate workflows and deliver better outcomes through intelligent automation. Backed by leading investors and scaling rapidly ahead of our Series A, we are building the infrastructure that will define the next generation of AI-driven service delivery.
ABOUT THE ROLE
We are looking for a Junior Business Analyst / Project Coordinator to join our growing team. This is a hybrid role that combines business analysis with project coordination. You will help translate business requirements into actionable work, support product delivery, and ensure smooth communication between internal teams and external clients. This is a great opportunity for someone early in their career who wants hands-on experience across operations, product delivery and client-facing work in a fast-moving AI startup.
WHAT YOU WILL DO
- Gather, document and analyse business and user requirements from internal stakeholders and external clients.
- Support the coordination of product implementations, onboarding and go-lives for new clients.
- Maintain and update project plans, trackers and status reports, flagging risks and blockers early.
- Assist in creating user stories, acceptance criteria and work items in Azure DevOps.
- Liaise between engineering, product and client-facing teams to ensure alignment on priorities and timelines.
- Help produce client-facing documentation including release notes, user guides and training materials.
- Support CRM and ticket management workflows using tools such as HubSpot and Azure DevOps.
- Contribute to process improvement initiatives across operations and delivery.
- Attend client calls and internal stand-ups, capturing actions and following up on outcomes.
Requirements
ESSENTIAL
- 0-2 years of experience in a business analysis, project coordination or operations support role (internships and placements count).
- Strong written and verbal communication skills - you can translate technical detail into clear, client-friendly language.
- Organised and detail-oriented, comfortable managing multiple tasks and deadlines simultaneously.
- Familiarity with project management or issue-tracking tools such as Azure DevOps, Jira or Trello.
- Comfortable working with data - able to read spreadsheets, spot patterns and summarise findings.
- A collaborative mindset and willingness to learn in a fast-paced startup environment.
- Comfortable working remotely and aligning to UK business hours (9:00 AM to 6:00 PM GMT/BST).
DESIRABLE
- Experience working in a software, SaaS or technology company.
- Familiarity with agile delivery methodologies (Scrum or Kanban).
- Experience with CRM platforms such as HubSpot.
- Understanding of product development lifecycles and stakeholder management.
- Experience producing user-facing documentation, guides or training materials.
LOGISTICS
Education: We value skills and experience over formal qualifications.
Working arrangements: Fully remote from India, aligned to UK business hours (9:00 AM to 6:00 PM GMT/BST).
Start date: Flexible.
Benefits
WHAT WE OFFER
- Competitive package depending on experience.
- Potential share options.
- Professional development including conference attendance and CPD support.
- The opportunity to work across operations, product delivery and client management at one of the UK's fastest-growing healthtech companies.
- Remote working with a collaborative, supportive team.
- Hands-on exposure to the full product lifecycle in an AI startup.
HOW WE ARE DIFFERENT
- Impact over optics. We measure success by real outcomes, not busy work.
- Transparency. Open communication, honest feedback, shared context.
- Ownership. You will have real autonomy to shape your work and our platform.
- Learning. We are building something new, and we learn from every experiment.
DIVERSITY AND INCLUSION
We believe diverse teams build better products. We welcome applications from candidates of all backgrounds, and we are committed to creating an inclusive environment where everyone can do their best work. If you are excited about this role but do not meet every requirement, we would still love to hear from you.
RECRUITMENT SAFETY NOTICE
QuantumLoopAI will never ask candidates for payment or sensitive financial information during the recruitment process. All official communications come from @quantumloopai.com email addresses.
COME WORK WITH US
Ready to help build the operations behind one of the UK's fastest-growing AI products? We would love to hear from you. Questions about this role? Contact careers@quantumloopai.com
Junior Business Analyst / Project Coordinator employer: QuantumLoopAi
QuantumLoopAI is an exceptional employer, offering a dynamic and supportive work environment that fosters professional growth and collaboration. As a rapidly growing healthtech company, we provide our employees with hands-on experience in a cutting-edge AI startup, competitive compensation, and opportunities for professional development, including conference attendance and CPD support. Our commitment to transparency, ownership, and learning ensures that every team member can make a meaningful impact while working remotely from India, aligned with UK business hours.
StudySmarter Expert Advice🤫
We think this is how you could land Junior Business Analyst / Project Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews by researching the company and its products. Understand their mission and how your skills can contribute. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As a Junior Business Analyst / Project Coordinator, you'll need to convey complex ideas clearly. Try mock interviews with friends or use online platforms to refine your pitch.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're keen on joining our team at QuantumLoopAI and ready to dive into the healthtech world.
We think you need these skills to ace Junior Business Analyst / Project Coordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Junior Business Analyst / Project Coordinator role. Highlight relevant experiences, especially those that showcase your communication skills and ability to manage multiple tasks.
Showcase Your Skills:Don’t forget to mention any familiarity you have with project management tools like Azure DevOps or HubSpot. We love seeing how you can bring your unique skills to the table, so be specific about your experiences!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language that reflects your understanding of the role and the company. Remember, we want to see how well you can communicate complex ideas simply!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at QuantumLoopAI!
How to prepare for a job interview at QuantumLoopAi
✨Know the Company Inside Out
Before your interview, take some time to research QuantumLoopAI and its AI-powered platform, EMMA. Understand their mission, values, and recent developments in the healthtech space. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Prepare for Scenario-Based Questions
As a Junior Business Analyst / Project Coordinator, you might face scenario-based questions during the interview. Think about how you would gather requirements or manage project timelines. Prepare specific examples from your past experiences, even if they are from internships or academic projects, to demonstrate your problem-solving skills.
✨Showcase Your Communication Skills
Since strong written and verbal communication skills are essential for this role, practice articulating your thoughts clearly. You might be asked to explain technical concepts in simple terms, so be ready to demonstrate your ability to translate complex information into client-friendly language.
✨Familiarise Yourself with Tools
Get comfortable with project management tools like Azure DevOps, Jira, or Trello, as well as CRM platforms like HubSpot. If you have experience using these tools, be prepared to discuss how you've used them in the past. If not, consider doing a quick tutorial to understand their basic functionalities.
