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- Tasks: Help build and implement HubSpot CRM for a fast-growing healthtech company.
- Company: Join QuantumLoopAI, a leading AI healthtech firm transforming service delivery.
- Benefits: Competitive pay, potential share options, and remote work with direct founder access.
- Why this job: Make an immediate impact on sales and customer operations in a dynamic environment.
- Qualifications: Hands-on HubSpot experience and strong problem-solving skills required.
- Other info: 1-month contract with potential extension; start immediately.
The predicted salary is between 30000 - 40000 ÂŁ per year.
About QuantumLoopAI
QuantumLoopAI is one of the UK's fastest‑growing healthtech companies. Our AI‑powered platform, EMMA, is used by hundreds of organisations across the UK to manage communications, automate workflows and deliver better outcomes through intelligent automation. Backed by leading investors and scaling rapidly ahead of our Series A, we are building the infrastructure that will define the next generation of AI‑driven service delivery.
About The Role
We are looking for a hands‑on HubSpot CRM Implementation Assistant to work closely with one of our founders on a full‑time, short‑term contract. Your role will be to execute tasks inside HubSpot to bring our CRM vision to life — building sales pipelines, automations, workflows, integrations and reports that will underpin how our sales, customer service and account management teams operate. This is not a marketing or website role. The focus is purely on CRM, sales operations, customer service and account management workflows. This role is execution‑heavy — we know what we want, we have in‑house engineers, and we will give you clear direction. You will be responsible for making things happen quickly and correctly inside HubSpot. This is a 1‑month full‑time contract with the possibility of extension up to 3 months. We need someone who can start immediately and commit fully to UK business hours.
What You Will Do
- Work closely with leadership to understand requirements and translate them into HubSpot builds.
- Configure and customise sales pipelines tailored to our sales process.
- Create and manage automations, workflows and sequences for sales and customer operations.
- Set up reporting dashboards and tracking for performance monitoring across teams.
- Assist with HubSpot integrations including internal tools, APIs and third‑party applications.
- Support minor custom coding or technical adjustments where needed.
- Build and manage custom properties, lead routing, deal stages and lifecycle management.
- Document all processes, configurations and workflows to ensure a smooth handover to our team at the end of the contract.
Requirements
ESSENTIAL
- Strong hands‑on experience with HubSpot Sales Hub and CRM — you have built pipelines, workflows and automations in HubSpot, not just used them.
- Proven track record of setting up and configuring HubSpot CRM for sales teams and operations workflows.
- Comfortable with custom properties, lead routing, sequences, deal pipelines, reporting and dashboards.
- Ability to handle integrations using Zapier, HubSpot‑native connections and APIs.
- Strong problem‑solving skills, detail‑oriented and able to work quickly under time pressure.
- Must be available full‑time (9:00 AM to 6:00 PM UK time) for a minimum of 1 month starting immediately.
- A self‑starter who can follow clear direction and deliver results efficiently.
- Comfortable working remotely and collaborating asynchronously with a UK‑based leadership team.
DESIRABLE
- HubSpot certifications (Admin, Sales Software, Automation or similar).
- Experience with HubSpot Service Hub or Operations Hub.
- Familiarity with HubSpot API for custom integrations or technical adjustments.
- Experience implementing CRM for startups or scaling companies where processes are being defined for the first time.
- Previous experience documenting CRM configurations and creating handover materials for internal teams.
LOGISTICS
Education: We value skills and experience over formal qualifications. Working arrangements: Fully remote from India, aligned to UK business hours (9:00 AM to 6:00 PM GMT/BST). Contract: 1‑month full‑time contract with possible extension up to 3 months. Start date: Immediate.
Benefits
- Competitive contract rate depending on experience.
- Potential share options.
- The opportunity to work directly with the founders of a fast‑growing AI company.
- Be part of a critical system launch where your work will have an immediate impact across all departments.
- Remote working with direct access to leadership and clear direction.
How We Are Different
At QuantumLoopAI, you will join a team that is building AI‑powered products used by hundreds of organisations across the UK. We move fast, take ownership, and celebrate wins together. Our culture values:
- Impact over optics. We measure success by real outcomes, not busy work.
- Transparency. Open communication, honest feedback, shared context.
- Ownership. You will have real autonomy to shape your work and our platform.
- Learning. We are building something new, and we learn from every experiment.
This is a short‑term contract with a specific, high‑impact mission: build the CRM infrastructure that will power our sales and customer operations as we scale. Your work will be used by every commercial team in the company from day one.
DIVERSITY AND INCLUSION
We believe diverse teams build better products. We welcome applications from candidates of all backgrounds, and we are committed to creating an inclusive environment where everyone can do their best work. If you are excited about this role but do not meet every requirement, we would still love to hear from you.
RECRUITMENT SAFETY NOTICE
QuantumLoopAI will never ask candidates for payment or sensitive financial information during the recruitment process. All official communications come from @quantumloopai.com email addresses.
COME WORK WITH US
Ready to build the CRM behind one of the UK's fastest‑growing AI companies? We would love to hear from you. Questions about this role? Contact careers@quantumloopai.com.
HubSpot CRM Implementation Assistant employer: QuantumLoopAi
Contact Detail:
QuantumLoopAi Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HubSpot CRM Implementation Assistant
✨Tip Number 1
Get to know HubSpot inside out! Since this role is all about executing tasks in HubSpot, make sure you’re comfortable with building pipelines and automations. Brush up on your skills and maybe even create a few mock projects to showcase your expertise.
✨Tip Number 2
Network like a pro! Reach out to current or former employees at QuantumLoopAI on LinkedIn. A friendly chat can give you insights into the company culture and what they really value in a candidate. Plus, it might just get your foot in the door!
✨Tip Number 3
Be ready to demonstrate your skills! During interviews, be prepared to talk through your past experiences with HubSpot. Share specific examples of how you’ve built workflows or managed integrations. This will show them you’re not just a user, but a true expert.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in the role and the company. Don’t miss out on this opportunity to join a fast-growing team!
We think you need these skills to ace HubSpot CRM Implementation Assistant
Some tips for your application 🫡
Show Off Your HubSpot Skills: Make sure to highlight your hands-on experience with HubSpot Sales Hub and CRM. We want to see how you've built pipelines, workflows, and automations, so don’t hold back on the details!
Tailor Your Application: Read through the job description carefully and tailor your application to match our needs. Use the same language we do in the job ad to show you understand what we're looking for.
Be Clear and Concise: Keep your application clear and to the point. We appreciate straightforward communication, so make sure your skills and experiences shine without unnecessary fluff.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands quickly, and we can’t wait to hear from you!
How to prepare for a job interview at QuantumLoopAi
✨Know Your HubSpot Inside Out
Make sure you’re well-versed in HubSpot Sales Hub and CRM. Be ready to discuss specific pipelines, workflows, and automations you've built. Prepare examples that showcase your hands-on experience and how you’ve tailored HubSpot to meet sales operations needs.
✨Understand the Company’s Vision
Familiarise yourself with QuantumLoopAI's mission and the EMMA platform. Knowing how your role as a HubSpot CRM Implementation Assistant fits into their broader goals will help you articulate how you can contribute effectively during the interview.
✨Prepare for Technical Questions
Expect questions about integrations, custom properties, and reporting dashboards. Brush up on your knowledge of APIs and tools like Zapier, as these are crucial for the role. Being able to explain your problem-solving approach will impress the interviewers.
✨Showcase Your Documentation Skills
Since documenting processes is part of the job, be prepared to discuss how you’ve documented previous CRM configurations. Bring examples of handover materials or documentation you've created, as this will demonstrate your attention to detail and organisational skills.