Recruitment Coordinator in City of Westminster

The People and Talent team is responsible for attracting, sourcing and retaining world-class talent.

Reporting to the Talent Partner, you will serve as the operational backbone of our hiring engine, delivering an exceptional candidate journey and driving recruitment efficiency across all technical teams.,

• Interview Scheduling & Logistics: Coordinate and schedule high-volume candidate screening calls for Talent Partners and align multi-stage technical interview panels across complex calendars and time zones.
• Candidate Experience & Feedback: Act as the primary point of contact for candidates throughout the interview process, ensuring timely updates, clear preparation details, and prompt, professional delivery of feedback.
• Job
• Requisition

Management: Collaborate with technical hiring managers to write, format, proofread, and publish engaging job descriptions across our ATS, careers page, and relevant job boards.

• Early
• Careers

Coordination: Support the planning and execution of our early career pathways into Quantum Motion, including university outreach, internships, and graduate talent pipelines.

• Process Optimisation & ATS Hygiene: Maintain meticulous data integrity across our Applicant Tracking System, identify operational bottlenecks, and implement continuous workflow improvements.
• Data Privacy & Compliance: Ensure all recruitment administration strictly adheres to GDPR standards and relevant data privacy regulations.

At least 1 year of experience in an administrative coordination role, preferably within an in-house talent acquisition or People/HR team

• Exceptional attention to detail and organizational skills, with the ability to manage competing priorities, complex calendars, and technical interview panels smoothly
• Proficiency with Google Workspace (Google Calendar, Docs, Sheets, Drive, Meet) and modern workplace tools
• Strong written and verbal communication skills, with a professional approach to delivering candidate feedback and liaising with senior technical stakeholders
• A keen eye for process improvement, efficiency, and building scalable recruitment workflows
• Solid working knowledge of GDPR compliance and best practices for managing confidential candidate and employee data
• A customer-centric mindset with a deep commitment to maintaining an exceptional, inclusive candidate experience, Hands‑on experience working with modern Applicant Tracking Systems (ATS)
• Experience working within a fast‑scaling tech startup, deep‑tech, engineering, or research‑driven environment
• Exposure to university relations, graduate recruitment, internship coordination, or early careers programmes
• Familiarity with booking multi‑stage interview panels across different international time zones (e. g., UK, Europe, Australia)
• An interest in quantum computing, deep tech, or semiconductor engineering Quantum Motion is a fast‑growing quantum computing scale‑up based in London founded by internationally renowned researchers from UCL and Oxford University with over 40 years' experience in developing qubits and quantum computing architectures.

Bringing together state‑of‑the‑art cryogenic facilities and an outstanding interdisciplinary team, we are developing quantum processors based on industrial‑grade silicon chips, with the potential to radically transform computing power in areas such as materials modelling, medicine, artificial intelligence and more., Since 2021 our team has been listed every year in the "Top 100 Startups worth watching" in the EE Times in 2021 and 2022, and our technology breakthroughs have been featured in The Telegraph, BBC and the New Statesman.

Our founders are internationally renowned researchers from UCL and Oxford University who have pioneered the development of qubits and quantum computing architectures.

Our chairman is the co-founder of Cadence and Synopsys, the two leading companies in the area of Electronic Design Automation.

We're backed by a team of top‑tier investors, and we have recently closed our Series C funding of $160 million.

• We bring together the brightest quantum engineers, integrated circuit (IC) engineers, quantum computing theoreticians and software engineers to create a unique, world‑leading team, working together closely to maximise our combined expertise.

Our collaborative and interdisciplinary culture is an ideal fit for anyone who thrives in a cutting‑edge research and development environment focused on tackling big challenges and contributing to the development of scalable quantum computers based on silicon technology.

Our team of 100+ is based across London, Oxford, San Sebastián and Sydney, with our primary hub in Islington (London).

• Be part of a creative, world‑leading team
• Contributory pension scheme
• Group private medical insurance scheme
• Life Assurance
• Cycle‑to‑work Scheme
• Central London location
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