Executive Assistant to CEO in London

We're Hiring an Executive Assistant to CEO for an International Bank based in London.

Arranging & Managing Meetings:

• Co-ordinate and organize meetings, conferences with business clients, Senior Executives, BMs/Heads of Departments etc.
• Collate and distribute documents prior to meetings.
• Ensure that all materials for meetings are prepared in a timely manner.
• Accurate dictation and note taking at meetings as required.
• Prepare & distribute minutes of meetings.
• Arrange refreshments for meetings.
• Devise an efficient system for tracking of Action points.
• Track Action points.

Diary Management:

• Responsible for the management of the CEO's diary.
• Manage and schedule appointments and keep diaries constantly up to date with contact details.

Travel Management:

• Arrange all aspects of travel for staff members as required including flights, hotel bookings, currency, car parking, car hire etc.
• Assist with travel for non-staff members and arrange for visas, as and when required.

Office & General Management:

• Produce purchase orders, payment requests and stationery requests as and when required.
• Implement and maintain an efficient filing system for the CEO.
• First point of contact for any telephone enquiries for the CEO, ensuring all messages are forwarded promptly and efficiently.
• First point of contact for visitors and provide refreshments as and when required.
• Work with other members of the Team, providing support where necessary.
• Track projects.
• Helps efficient Office Hospitality and workflow management.

Post and Emails:

• To manage emails and attend to correspondence and emails in a prompt and efficient manner.
• To regularly review emails and post by referring to the relevant parties as appropriate.

Relationship Management:

• Maintaining and establishing contacts for CEO.
• Manage contact and liaise with Travel agents and other service providers on behalf of the CEO.
• Maintain contact with any other party as required on behalf of the CEO.

Communication:

• To provide salient business data and information to the CEO for the purpose of assessing business performance.
• To implement a system to facilitate effective communication with the executive team, management team and other pertinent employees.
• To prepare presentations, MI and Financial and other reports, Business reports for the CEO.
• To analyse financial and other reports for the CEO.
• To support and provide information for decision making to the CEO.
• Oversee reporting and monitoring of organisational performance metrics from various stakeholders.
• Responsible for events-based coordination of activities organised by the HR team.
• To undertake any other duty as delegated by the CEO.

COMPETENCY:

• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.
• Knowledge of standard office administrative practices and procedures.
• Organizational and planning skills.
• Communication skills - good oral and written communication skills.
• Information gathering and information monitoring skills.
• Excellent interpersonal skills.