At a Glance
- Tasks: Support the CEO by managing meetings, travel, and communication efficiently.
- Company: Join an international bank with a dynamic work environment in Harrow.
- Benefits: Gain valuable experience in a prestigious organisation with potential for growth.
- Other info: 12-month fixed-term contract with opportunities to learn and develop professionally.
- Why this job: Be at the heart of decision-making and make a real impact on the business.
- Qualifications: Strong organisational skills and excellent communication abilities required.
We are hiring for an Executive Assistant role for an International Bank based in Harrow. This is a fixed-term contract of 12 months.
Job Role: To provide complete assistance to the CEO.
Job Responsibilities:
- Arranging & Managing Meetings: Co-ordinate and organise meetings, conferences with business clients, Senior Executives, BMs/Heads of Departments etc. Collate and distribute documents prior to meetings. Ensure that all materials for meetings are prepared in a timely manner. Accurate dictation and note taking at meetings as required. Prepare and distribute minutes of meetings. Arrange refreshments for meetings. Devise an efficient system for tracking of action points. Track action points.
- Diary Management: Responsible for the management of the CEO's diary. Manage and schedule appointments and keep diaries constantly up to date with contact details.
- Travel Management: Arrange all aspects of travel for staff members as required including flights, hotel bookings, currency, car parking, car hire etc. Assist with travel for non-staff members and arrange for visas, as and when required.
- Office & General Management: Produce purchase orders, payment requests and stationery requests as and when required. Implement and maintain an efficient filing system for the CEO. First point of contact for any telephone enquiries for the CEO, ensuring all messages are forwarded promptly and efficiently. First point of contact for visitors and provide refreshments as and when required. Work with other members of the team, providing support where necessary. Track projects. Help with efficient office hospitality and workflow management.
- Post and Emails: Manage emails and attend to correspondence and emails in a prompt and efficient manner. Regularly review emails and post by referring to the relevant parties as appropriate.
- Relationship Management: Maintain and establish contacts for the CEO. Manage contact and liaise with travel agents and other service providers on behalf of the CEO. Maintain contact with any other party as required on behalf of the CEO.
- Communication: Provide salient business data and information to the CEO for the purpose of assessing business performance. Implement a system to facilitate effective communication with the executive team, management team and other pertinent employees. Prepare presentations, MI and financial and other reports, business reports for the CEO. Analyse financial and other reports for the CEO. Support and provide information for decision making to the CEO. Oversee reporting and monitoring of organisational performance metrics from various stakeholders. Responsible for events-based coordination of activities organised by the HR team. Undertake any other duty as delegated by the CEO.
Executive Assistant to the Regional Head in Harrow employer: Quantum Group
Join an esteemed International Bank in Harrow as an Executive Assistant, where you will thrive in a dynamic work culture that values collaboration and innovation. With a strong emphasis on employee growth, we offer comprehensive training and development opportunities, ensuring you can advance your career while enjoying a supportive environment. Our commitment to work-life balance and employee well-being makes us an exceptional employer, providing you with the tools and resources needed to succeed in this pivotal role.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to the Regional Head in Harrow
✨Tip Number 1
Network like a pro! Reach out to your connections in the banking sector and let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills, especially in areas like diary management and relationship management. This will help you stand out as a candidate who truly gets what they're about.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and efficiently. Try mock interviews with friends or family to get comfortable discussing your experience and how it relates to the role.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and showcase your skills. Plus, it shows you're serious about joining our team and ready to take on the challenge of supporting the CEO.
We think you need these skills to ace Executive Assistant to the Regional Head in Harrow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing diaries, arranging meetings, and any relevant skills that match the job description. We want to see how you can support our CEO effectively!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the responsibilities listed, like your knack for organising meetings or managing travel arrangements.
Showcase Your Communication Skills:As an Executive Assistant, communication is key. In your application, demonstrate your ability to manage correspondence and liaise with various stakeholders. We love seeing examples of how you've effectively communicated in past roles!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do!
How to prepare for a job interview at Quantum Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with diary management, meeting coordination, and travel arrangements. This will help you demonstrate your knowledge and show that you're ready to take on the role.
✨Prepare for Scenario Questions
Expect questions about how you would handle specific situations, like managing conflicting appointments or dealing with last-minute changes. Think of examples from your past experiences where you've successfully navigated similar challenges, and be ready to share them.
✨Showcase Your Communication Skills
As an Executive Assistant, communication is key. Be prepared to discuss how you manage emails, correspondence, and maintain relationships with various stakeholders. Highlight any tools or systems you use to keep communication efficient and effective.
✨Demonstrate Your Organisational Skills
Bring examples of how you've organised meetings, tracked action points, or managed multiple tasks simultaneously. You might even want to mention any software or methods you use to stay organised, as this will show that you're proactive and detail-oriented.
