Senior Executive Assistant / Office Manager

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About Quantium

Quantium is a world leader in data science and artificial intelligence. Established in Australia in 2002, Quantium is a global team of more than 1,200 people across 14 locations with a unique blend of capabilities across product and consulting services to help businesses unlock value from data and analytics. Quantium partners with the world's largest corporations to forge a better, more intelligent world.

Role Overview

This is an exciting opportunity to join our UK team as a Senior Executive Assistant / Office Manager. You will be a trusted partner to our Executive team, providing high-level support while managing office operations across our London and Manchester locations. This dual-focus role requires exceptional organisational skills, business acumen, and the ability to anticipate needs and make informed decisions that maximise executive effectiveness and create an exceptional workplace experience.

Executive Support

• Meeting coordination: Coordinate meetings and events across UK locations, collate materials for leadership meetings, and ensure executives are well-briefed with pre-read materials.
• Diary management: Manage calendars for executives, anticipating and resolving scheduling conflicts proactively with business context to maximise their time and effectiveness.
• Travel and expenses: Manage expense claims, invoices, purchase orders, and arrange travel itineraries as required.
• Stakeholder relationships: Build trusted relationships with internal and external stakeholders across geographies and divisions, acting as a point of contact on behalf of executives.

Office Management

• Facilities oversight: Manage office leases, workspace memberships, and coordinate with landlords on maintenance, cleaning, and health and safety across London and Manchester.
• Events and engagement: Coordinate Quantium Day, UK town halls, and other team events.
• People and culture: Coordinate new starter onboarding, IT equipment orders, and partner with HRBP on performance cycles and initiatives.
• Operations support: Manage Group Executive visits, support ISO audit preparation, maintain systems documentation, and provide administrative support for projects.

Superpowers You'll Bring

• Executive support experience: Demonstrated success supporting executives in a fast-moving, high-change environment with the ability to pivot to changing priorities.
• Operations expertise: Experience coordinating office operations, events, and facilities management.
• Time management: Superior time-management skills for yourself and others, with high attention to detail.
• Decision maker: Ability to be self-led and make informed decisions without escalating, demonstrating initiative and sound judgement.
• Relationship builder: Confident ability to build trusted relationships with both internal and external stakeholders.
• Communication excellence: Exceptional communication and attention to detail skills, both verbal and written.
• Technical proficiency: Proficiency with Microsoft Office Suite, calendar management tools, and collaboration platforms (Confluence, SharePoint, D365).
• Discretion: Ability to handle sensitive information with confidentiality and discretion.

What Could Your Quantium Experience Look Like?

Working at Quantium will allow you to challenge your imagination. You will get to solve complex problems using rigor, precision, and by asking great questions— and it also means you can think big, outside the box, and push your problem-solving skills to the max.

By Joining the Quantium Team, You'll Get To

• Forge your path: So many of our team have moved around different teams or offices. You'll be in the driver's seat, and we empower you to make your career your own.
• Find your kind: Embrace diversity and connect with your tribe (think foodies, dog lovers, readers, or runners).
• Make an impact: Leave your mark. Your contributions resonate, regardless of your role or rank.

Benefits

• Hybrid work arrangements: Achieve work-life balance with 3 days per week in our London office, and 2 days remote.
• Remote working: Embrace the opportunity to work outside of your assigned home location for up to 2 months every year.
• Private medical insurance: Imagine having access to convenient medical treatments without the hassle of waiting lists. Our group private medical insurance is your golden ticket to swift, personalised care.