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For Companies At a Glance
- Tasks: Support executives and manage office operations in a dynamic environment.
- Company: Join Quantium, a global leader in data science and AI.
- Benefits: Enjoy hybrid work, private medical insurance, and a vibrant workplace culture.
- Why this job: Make a real impact while developing your career in a supportive team.
- Qualifications: Experience in executive support and excellent organisational skills required.
- Other info: Embrace diversity and connect with like-minded individuals at Quantium.
The predicted salary is between 36000 - 60000 £ per year.
Join to apply for the Senior Executive Assistant / Office Manager role at Quantium.
About Quantium
Quantium is a world leader in data science and artificial intelligence. Established in Australia in 2002, Quantium is a global team of more than 1,200 people across 14 locations with a unique blend of capabilities across product and consulting services to help businesses unlock value from data and analytics. Quantium partners with the world's largest corporations to forge a better, more intelligent world.
Role Overview
This is an exciting opportunity to join our UK team as a Senior Executive Assistant / Office Manager. You will be a trusted partner to our Executive team, providing high-level support while managing office operations across our London and Manchester locations. This dual-focus role requires exceptional organisational skills, business acumen, and the ability to anticipate needs and make informed decisions that maximise executive effectiveness and create an exceptional workplace experience.
Executive Support
- Meeting coordination: Coordinate meetings and events across UK locations, collate materials for leadership meetings, and ensure executives are well-briefed with pre-read materials.
- Diary management: Manage calendars for executives, anticipating and resolving scheduling conflicts proactively with business context to maximise their time and effectiveness.
- Travel and expenses: Manage expense claims, invoices, purchase orders, and arrange travel itineraries as required.
- Stakeholder relationships: Build trusted relationships with internal and external stakeholders across geographies and divisions, acting as a point of contact on behalf of executives.
Office Management
- Facilities oversight: Manage office leases, workspace memberships, and coordinate with landlords on maintenance, cleaning, and health and safety across London and Manchester.
- Events and engagement: Coordinate Quantium Day, UK town halls, and other team events.
- People and culture: Coordinate new starter onboarding, IT equipment orders, and partner with HRBP on performance cycles and initiatives.
- Operations support: Manage Group Executive visits, support ISO audit preparation, maintain systems documentation, and provide administrative support for projects.
Superpowers You'll Bring
- Executive support experience: Demonstrated success supporting executives in a fast-moving, high-change environment with the ability to pivot to changing priorities.
- Operations expertise: Experience coordinating office operations, events, and facilities management.
- Time management: Superior time-management skills for yourself and others, with high attention to detail.
- Decision maker: Ability to be self-led and make informed decisions without escalating, demonstrating initiative and sound judgement.
- Relationship builder: Confident ability to build trusted relationships with both internal and external stakeholders.
- Communication excellence: Exceptional communication and attention to detail skills, both verbal and written.
- Technical proficiency: Proficiency with Microsoft Office Suite, calendar management tools, and collaboration platforms (Confluence, SharePoint, D365).
- Discretion: Ability to handle sensitive information with confidentiality and discretion.
What Could Your Quantium Experience Look Like?
Working at Quantium will allow you to challenge your imagination. You will get to solve complex problems using rigor, precision, and by asking great questions— and it also means you can think big, outside the box, and push your problem-solving skills to the max.
By Joining the Quantium Team, You'll Get To
- Forge your path: So many of our team have moved around different teams or offices. You'll be in the driver's seat, and we empower you to make your career your own.
- Find your kind: Embrace diversity and connect with your tribe (think foodies, dog lovers, readers, or runners).
- Make an impact: Leave your mark. Your contributions resonate, regardless of your role or rank.
Benefits
- Hybrid work arrangements: Achieve work-life balance with 3 days per week in our London office, and 2 days remote.
- Remote working: Embrace the opportunity to work outside of your assigned home location for up to 2 months every year.
- Private medical insurance: Imagine having access to convenient medical treatments without the hassle of waiting lists. Our group private medical insurance is your golden ticket to swift, personalised care.
Quantium's recruitment process involves the collection and use of personal information. Please click on the link "Privacy" for Quantium's collection notice. This provides information on how we collect, use & store your personal information, including potential disclosure to our majority shareholder, Woolworths Group Limited.
Seniority Level: Mid-Senior level
Employment Type: Full-time
Job Function: Administrative
Industry: IT Services and IT Consulting
Senior Executive Assistant / Office Manager in London employer: Quantium
Contact Detail:
Quantium Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Executive Assistant / Office Manager in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Quantium on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Quantium's projects and values. Show us that you’re not just another candidate; demonstrate how your skills align with their mission to unlock value from data.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through, so don’t be afraid to let your enthusiasm for the role show!
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple gesture that shows your appreciation and keeps you fresh in their minds. Plus, it’s a great chance to reiterate your interest in the role!
We think you need these skills to ace Senior Executive Assistant / Office Manager in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Senior Executive Assistant / Office Manager role. Highlight your relevant experience and skills that match the job description, showing us why you're the perfect fit!
Showcase Your Superpowers: Don’t just list your skills—give us examples of how you've used them in past roles. Whether it’s managing a busy calendar or coordinating events, we want to see how you’ve made an impact in your previous positions.
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and avoid jargon. We appreciate a well-structured application that gets straight to the point while still showcasing your personality.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Quantium
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Senior Executive Assistant / Office Manager role. Familiarise yourself with the key responsibilities like diary management, meeting coordination, and stakeholder relationships. This will help you articulate how your skills align with what Quantium is looking for.
✨Showcase Your Organisational Skills
Quantium values exceptional organisational skills, so be ready to share specific examples of how you've successfully managed multiple tasks or projects in a fast-paced environment. Think about times when you had to pivot quickly and how you handled it—this will demonstrate your adaptability.
✨Build Rapport with Your Interviewers
Since this role involves building trusted relationships, make an effort to connect with your interviewers. Be personable and engage in conversation that shows your communication excellence. Ask insightful questions about the team dynamics and company culture to show your genuine interest.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your decision-making and problem-solving abilities. Prepare by thinking of situations where you had to make quick decisions or manage sensitive information. Use the STAR method (Situation, Task, Action, Result) to structure your responses clearly.
