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- Tasks: Support the CEO and Executive Team with scheduling, communication, and project assistance.
- Company: Join Quantios, a global leader in SaaS solutions for the Wealth and Corporate Services industry.
- Benefits: Gain valuable experience in a fast-paced environment with opportunities for growth.
- Why this job: Be part of a transformative team shaping the future of the TCSP industry.
- Qualifications: Experience as an executive assistant with strong organisational and communication skills.
- Other info: Work in a dynamic environment with a focus on collaboration and innovation.
The predicted salary is between 35000 - 45000 £ per year.
Quantios is a global leader in SaaS solutions for the Wealth, Trust, and Corporate Services (TCSP) industry. Focused on driving digital transformation, Quantios provides advanced technology that ensures seamless compliance and efficient administration. Our solutions empower businesses to streamline operations and focus on growth. The TCSP industry is undergoing rapid consolidation and increasing regulatory scrutiny, making data integrity more critical than ever. Quantios leverages AI, automation, and advanced technology to manage data with precision, supporting growth, compliance, and operational efficiency for over 600 clients globally. Join a team of 300+ professionals across 12 offices worldwide, and be part of a company driving transformation in over 80 international jurisdictions, where your expertise will help shape the future of this fast-changing industry.
The Executive Assistant will play a critical role in supporting the CEO and Executive Team in their daily activities and managing their busy schedules. This role is vital in ensuring smooth operations within the executive team and enabling them to focus on strategic priorities.
Job Responsibilities- Calendar Management: Efficiently manage and prioritize the Executive Teams schedules, including meetings, appointments, and travel arrangements. Ensure they are well-prepared for all engagements.
- Communication: Act as a primary point of contact for the Executive Team, both internally and externally. Handle and route emails, phone calls, and other correspondence, ensuring timely and appropriate responses.
- Administrative Support: Assist in preparing documents, presentations, and reports. Maintain and organize electronic and physical files, as needed. Handle expense reports and financial records.
- Meeting Coordination: Arrange, schedule, and coordinate meetings, conferences, and special events. Prepare agendas, take meeting minutes, and follow up on action items.
- Travel Arrangements: Make travel arrangements, including flights, accommodation, and transportation. Ensure that travel plans are cost-effective and in line with the Executive Teams preferences and company policy.
- Project Assistance: Provide support for various projects and initiatives, including research, data analysis, and project coordination.
- Confidentiality: Maintain a high degree of confidentiality when handling sensitive information.
- Team Collaboration: Collaborate with other members of the executive team and support staff to ensure a cohesive and efficient work environment.
- Prioritisation: Help the Executive Team prioritize their tasks and deadlines, ensuring they stay focused on their strategic objectives.
- Additional responsibilities as may be required. Travel to offices and client sites in the UK, Channel Islands and overseas may be required.
- Proven experience as an executive assistant or in a similar role, preferably in a fast-paced corporate environment.
- Strong proficiency in office software and tools (Microsoft Office etc.).
- Exceptional organizational, multitasking, and time-management skills.
- Excellent written and verbal communication skills.
- Discretion and integrity when dealing with sensitive information.
- A proactive and adaptable approach to problem-solving.
- Ability to work independently and as part of a team.
- High attention to detail and accuracy.
Executive Assistant in Hampshire employer: Quantios
Contact Detail:
Quantios Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Hampshire
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching Quantios and its impact on the TCSP industry. We want you to show off your knowledge about their solutions and how you can contribute to their mission of driving digital transformation.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll be the go-to person for the Executive Team. We suggest doing mock interviews with friends or family to nail down your responses and showcase your exceptional verbal skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. We’re excited to see how you can help streamline operations and support our executive team in achieving their strategic objectives.
We think you need these skills to ace Executive Assistant in Hampshire
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in calendar management, communication, and administrative support. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at Quantios. Share specific examples of how you've supported executives in the past and how you can contribute to our mission.
Showcase Your Tech Skills: Since we’re all about advanced technology, make sure to mention your proficiency with office software and tools. If you’ve used any specific tools that help with data management or communication, let us know!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Quantios
✨Know Your Stuff
Before the interview, dive deep into Quantios and its role in the TCSP industry. Understand their SaaS solutions and how they drive digital transformation. This knowledge will not only impress your interviewers but also help you relate your skills to their needs.
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage calendars and prioritise tasks is crucial. Prepare examples from your past experiences where you successfully handled multiple responsibilities or streamlined processes. Be ready to discuss how you can bring that efficiency to the Executive Team.
✨Communicate Clearly
Since you'll be the primary point of contact for the Executive Team, practice articulating your thoughts clearly and concisely. During the interview, demonstrate your excellent communication skills by answering questions directly and engaging with your interviewers.
✨Emphasise Confidentiality and Integrity
Given the sensitive nature of the information you'll handle, it's essential to convey your understanding of confidentiality. Share instances where you've maintained discretion in previous roles, highlighting your integrity and trustworthiness as a candidate.