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- Tasks: Support the CEO and Executive Team with scheduling, communication, and project assistance.
- Company: Join Quantios, a global leader in SaaS solutions driving digital transformation.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Why this job: Be part of a transformative team shaping the future of the TCSP industry.
- Qualifications: Experience as an executive assistant, strong organisational skills, and excellent communication.
- Other info: Opportunity to travel and collaborate with a diverse team across 12 global offices.
The predicted salary is between 36000 - 60000 £ per year.
Quantios is a global leader in SaaS solutions for the Wealth, Trust, and Corporate Services (TCSP) industry. Focused on driving digital transformation, Quantios provides advanced technology that ensures seamless compliance and efficient administration. Our solutions empower businesses to streamline operations and focus on growth. The TCSP industry is undergoing rapid consolidation and increasing regulatory scrutiny, making data integrity more critical than ever. Quantios leverages AI, automation, and advanced technology to manage data with precision, supporting growth, compliance, and operational efficiency for over 600 clients globally.
Join a team of 300+ professionals across 12 offices worldwide, and be part of a company driving transformation in over 80 international jurisdictions, where your expertise will help shape the future of this fast-changing industry.
The Executive Assistant will play a critical role in supporting the CEO and Executive Team in their daily activities and managing their busy schedules. This role is vital in ensuring smooth operations within the executive team and enabling them to focus on strategic priorities.
Job Responsibilities- Calendar Management: Efficiently manage and prioritize the Executive Teams schedules, including meetings, appointments, and travel arrangements. Ensure they are well-prepared for all engagements.
- Communication: Act as a primary point of contact for the Executive Team, both internally and externally. Handle and route emails, phone calls, and other correspondence, ensuring timely and appropriate responses.
- Administrative Support: Assist in preparing documents, presentations, and reports. Maintain and organize electronic and physical files, as needed. Handle expense reports and financial records.
- Meeting Coordination: Arrange, schedule, and coordinate meetings, conferences, and special events. Prepare agendas, take meeting minutes, and follow up on action items.
- Travel Arrangements: Make travel arrangements, including flights, accommodation, and transportation. Ensure that travel plans are cost-effective and in line with the Executive Teams preferences and company policy.
- Project Assistance: Provide support for various projects and initiatives, including research, data analysis, and project coordination.
- Confidentiality: Maintain a high degree of confidentiality when handling sensitive information.
- Team Collaboration: Collaborate with other members of the executive team and support staff to ensure a cohesive and efficient work environment.
- Prioritisation: Help the Executive Team prioritize their tasks and deadlines, ensuring they stay focused on their strategic objectives.
- Additional Responsibilities As May Be Required.
- Travel to offices and client sites in the UK, Channel Islands and overseas may be required.
- Proven experience as an executive assistant or in a similar role, preferably in a fast-paced corporate environment.
- Strong proficiency in office software and tools (Microsoft Office etc.).
- Exceptional organizational, multitasking, and time-management skills.
- Excellent written and verbal communication skills.
- Discretion and integrity when dealing with sensitive information.
- A proactive and adaptable approach to problem-solving.
- Ability to work independently and as part of a team.
- High attention to detail and accuracy.
Executive Assistant in Fleet employer: Quantios
Contact Detail:
Quantios Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Fleet
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Executive Assistant role at Quantios. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching Quantios and its impact on the TCSP industry. Understand their tech solutions and how they drive digital transformation. This will help you stand out as someone who’s genuinely interested in the company and its mission.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll be the go-to person for the Executive Team. Role-play common scenarios with a friend to boost your confidence in handling calls and emails professionally.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the Quantios team and contributing to their growth and success.
We think you need these skills to ace Executive Assistant in Fleet
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in calendar management, communication, and administrative support. We want to see how your skills align with what we need at Quantios!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how you can contribute to our team. Be sure to mention your experience in fast-paced environments and your knack for prioritisation.
Showcase Your Skills: Don’t forget to showcase your proficiency in office software and tools. Mention specific examples of how you've used these skills in previous roles. We love seeing candidates who are tech-savvy and can hit the ground running!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing talent out there. We can’t wait to hear from you!
How to prepare for a job interview at Quantios
✨Know Your Stuff
Before the interview, dive deep into Quantios and its role in the TCSP industry. Understand their SaaS solutions and how they drive digital transformation. This knowledge will not only impress your interviewers but also help you relate your skills to their needs.
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage calendars and prioritise tasks is crucial. Prepare examples from your past experiences where you successfully handled multiple responsibilities or streamlined processes. Be ready to discuss how you can bring that same efficiency to the Executive Team.
✨Communicate Clearly
Since you'll be the primary point of contact for the Executive Team, strong communication skills are a must. Practice articulating your thoughts clearly and concisely. Consider doing mock interviews with a friend to refine your responses and ensure you come across as confident and professional.
✨Demonstrate Discretion and Integrity
Handling sensitive information is part of the job, so be prepared to discuss how you've maintained confidentiality in previous roles. Share specific instances where your discretion was key to maintaining trust and integrity within your team or organisation.