At a Glance
- Tasks: Support the CEO and Executive Team with scheduling, communication, and project assistance.
- Company: Join Quantios, a global leader in SaaS solutions for the Wealth and Corporate Services industry.
- Benefits: Gain valuable experience in a fast-paced environment with opportunities for growth.
- Other info: Opportunity to travel and collaborate with professionals across 12 global offices.
- Why this job: Be part of a transformative team shaping the future of a rapidly evolving industry.
- Qualifications: Experience as an executive assistant, strong organisational skills, and proficiency in office software.
The predicted salary is between 40000 - 50000 € per year.
Quantios is a global leader in SaaS solutions for the Wealth, Trust, and Corporate Services (TCSP) industry. Focused on driving digital transformation, Quantios provides advanced technology that ensures seamless compliance and efficient administration. Our solutions empower businesses to streamline operations and focus on growth. The TCSP industry is undergoing rapid consolidation and increasing regulatory scrutiny, making data integrity more critical than ever. Quantios leverages AI, automation, and advanced technology to manage data with precision, supporting growth, compliance, and operational efficiency for over 600 clients globally. Join a team of 300+ professionals across 12 offices worldwide, and be part of a company driving transformation in over 80 international jurisdictions, where your expertise will help shape the future of this fast-changing industry.
The Executive Assistant will play a critical role in supporting the CEO and Executive Team in their daily activities and managing their busy schedules. This role is vital in ensuring smooth operations within the executive team and enabling them to focus on strategic priorities.
Job Responsibilities- Calendar Management: Efficiently manage and prioritize the Executive Teams schedules, including meetings, appointments, and travel arrangements. Ensure they are well-prepared for all engagements.
- Communication: Act as a primary point of contact for the Executive Team, both internally and externally. Handle and route emails, phone calls, and other correspondence, ensuring timely and appropriate responses.
- Administrative Support: Assist in preparing documents, presentations, and reports. Maintain and organize electronic and physical files, as needed. Handle expense reports and financial records.
- Meeting Coordination: Arrange, schedule, and coordinate meetings, conferences, and special events. Prepare agendas, take meeting minutes, and follow up on action items.
- Travel Arrangements: Make travel arrangements, including flights, accommodation, and transportation. Ensure that travel plans are cost-effective and in line with the Executive Teams preferences and company policy.
- Project Assistance: Provide support for various projects and initiatives, including research, data analysis, and project coordination.
- Confidentiality: Maintain a high degree of confidentiality when handling sensitive information.
- Team Collaboration: Collaborate with other members of the executive team and support staff to ensure a cohesive and efficient work environment.
- Prioritisation: Help the Executive Team prioritize their tasks and deadlines, ensuring they stay focused on their strategic objectives.
- Additional responsibilities as may be required. Travel to offices and client sites in the UK, Channel Islands and overseas may be required.
- Proven experience as an executive assistant or in a similar role, preferably in a fast-paced corporate environment.
- Strong proficiency in office software and tools (Microsoft Office etc.).
- Exceptional organizational, multitasking, and time-management skills.
- Excellent written and verbal communication skills.
- Discretion and integrity when dealing with sensitive information.
- A proactive and adaptable approach to problem-solving.
- Ability to work independently and as part of a team.
- High attention to detail and accuracy.
Executive Assistant Fleet, GB # employer: Quantios Management Services Ltd.
At Quantios, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters innovation and collaboration among our 300+ professionals across 12 global offices. Our commitment to employee growth is evident through continuous training opportunities and a supportive environment that encourages career advancement, making it an ideal place for those looking to make a meaningful impact in the fast-evolving TCSP industry. Join us in our mission to drive digital transformation while enjoying competitive benefits and the chance to work alongside industry leaders in a role that is both challenging and rewarding.
Contact Detail:
Quantios Management Services Ltd. Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant Fleet, GB #
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We recommend practising common interview questions and tailoring your answers to highlight your skills in calendar management and communication, which are key for this role.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed busy schedules or coordinated meetings in the past. We want to see how you can keep the Executive Team running smoothly!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant Fleet, GB #
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in calendar management, communication, and administrative support. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that demonstrate your organisational skills and ability to handle sensitive information.
Showcase Your Tech Skills:Since we’re all about advanced technology, make sure to highlight your proficiency in office software like Microsoft Office. If you have experience with any project management tools, don’t forget to mention those too!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it. Plus, you’ll get to see more about our company culture!
How to prepare for a job interview at Quantios Management Services Ltd.
✨Know Your Stuff
Before the interview, dive deep into Quantios and its role in the TCSP industry. Understand their SaaS solutions and how they drive digital transformation. This knowledge will not only impress your interviewers but also help you relate your skills to their needs.
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage schedules and priorities is crucial. Prepare examples of how you've successfully handled complex calendars or coordinated multiple meetings. Be ready to discuss specific tools or methods you use to stay organised.
✨Communicate Clearly
Since you'll be the primary point of contact for the Executive Team, demonstrate your communication skills during the interview. Practice articulating your thoughts clearly and concisely. Consider preparing a brief introduction about yourself that highlights your relevant experience.
✨Emphasise Discretion and Integrity
Handling sensitive information is a big part of this role. Be prepared to discuss situations where you've had to maintain confidentiality or navigate sensitive topics. This will show that you understand the importance of trust in an executive support role.
